PowerPoint Presentation

[Virtual Presenter] Welcome everyone to our virtual meeting. We are here to discuss the important topics of flexible working hours, availability, professional attire and preparedness for virtual meetings, as well as etiquette for email communication and confidentiality for our employees who are working remotely. Let's all take this opportunity to create a productive and respectful working environment..

Work From Home- Etiquette. 2. PROPRIETARY AND CONFIDENTIAL.

[Audio] It is essential to understand the basics of work environment for productivity and comfort. We will discuss work timing availability, dress code, preparedness for meetings, meeting etiquette, email communication, confidentiality & security, and ergonomics & well-being. Work hours should be regular and agreed upon by both parties, and flexible hours should be available to suit employers and employees. Professional attire should be worn in the workplace to project a professional attitude. Being organized and on time is important for virtual meetings, and materials should be prepared in advance. Respectful behavior is essential for meeting etiquette, and emails should be sent with professionalism in mind. Confidential information should be encrypted and accessible only to those who have permission. Breaks should be taken throughout the day, posture should be maintained, and ergonomic work environment should be ensured. That concludes today's discussion..

[Audio] When working remotely, employees are able to set their own working hours within the time frames demanded by their role. Such flexibility is beneficial provided that job responsibilities are still met. Regular contact hours should be maintained, with the supervisor informed in advance of any changes. Punctuality and availability at the agreed times for meetings and work is essential..

[Audio] Employees of this company should be reliable and professional by being available and accessible during working hours. To ensure this, they should update their Out-of-Office status on Teams and Outlook, and in Zoho. A sample Out-of-Office status template should be provided to guide employees should they need to be away for a period of time, as this is a friendly way to stay connected with colleagues and clients, and ensure any urgent requests can be redirected to the right person..

[Audio] Employees should maintain a professional look when participating in virtual meetings, as it is essential to maintain the company's professional image. Attention should be given to details such as colour coordination, proper fit, and ironing. This will ensure employees have a presentable and confident look for their virtual meetings, reflecting both the level of respect for clients and colleagues..

[Audio] It is important to arrive at virtual meetings with all required materials, tools and information ready. Mute your microphone when not speaking in order to minimize extraneous noises. Video conferencing can help create a stronger bond between team members and should be utilized when possible. Be mindful of the allotted time of the meeting and ensure it starts and concludes as scheduled..

[Audio] It is essential to RSVP to meeting invitations as it assists in planning the meeting more efficiently. Everyone should be cognizant of the subjects discussed and can be prepared accordingly. All attendees should be allowed the opportunity to voice their thoughts, resulting in a collaborative approach and focus on ideas. Respect should be granted to all individuals regardless of their differences, and opinions held. Tools such as chat functions or collaborative software provide an easy environment for side conversations without disrupting the meeting. While attending the meeting, it is essential to avoid multitasking in order to keep everyone actively involved..

[Audio] Ensure timely and professional communication in all email correspondence by responding promptly and acknowledging receipt of important messages. Communicate action items and deadlines clearly, using professional language and tone, making sure to stay concise and clear to avoid potential misunderstandings. For emails with urgent responses, flag them appropriately or prioritize response times. Avoid using sarcasm or any type of sarcastic communication. Lastly, address all questions and provide appropriate responses..

[Audio] Employees must recognize the need for confidentiality and security when managing corporate data and information while operating remotely. Abide by company regulations and use accepted methods of communication and file sharing. Now, let us move on to the subsequent slide..

[Audio] Ergonomics and Wellbeing should be taken into account when employees are working remotely. It is the employee's duty to make sure their home workspace is both comfortable and secure. Adhering to the organization's wellness plans, taking regular pauses, and expressing any difficulties experienced during a remote work setting to the manager is essential to ensure one's well-being and enable one to produce the best results..

Thank you. 12.