W2's & 1099's

[Audio] Federal tax forms. Company rules and how to retrieve..

[Audio] Company policy. No tax form can be electronically sent. This would violate PII rules. Information which can be used to identify a person uniquely. Tax forms are available for re-print with supervision approval. Employees must talk to a tax professional..

[Audio] Tax records are located on the G drive, under the year. Open the PDF file and search using ADP..

[Audio] The employe or retiree contacts payroll for a missing tax document. I verify if it was mailed. If the correct address is in the system..

[Audio] These is a spreadsheet with the upload to ADP..

[Audio] Open the spreadsheet. Search by Social security number of the employee. Under the Print column is a Y or N. N means the paperless option was selected. Y means the form was mailed to the mailing address on file or in the address column of the spreadsheet..

[Audio] Then log into the ADP website.. undefined.

[Audio] Search employee by employee ID or last name. The access type will tell you if the employee is dual or federated. Dual means the employee or retiree has registered with ADP and can retrieve the tax form. The employee or retiree much go to the ADP website. The user id is the first initial and last name at nscorp. Unless NS has more that one J Brown then a number will appear behind the last name..

[Audio] If the access type is federated. The employee or retiree has not register. If the employee is still active. They can log onto ERC and use the single signon to retrieve the tax form. If the screen stays blank it's possible the pop-up blocker is on and needs to be turned off. If the employee or retiree can not access ERC then they must register with ADP..

[Audio] Verifying the address as this is a large reason people don't receive the tax form. If the address is incorrect. Send a change of address form and copy Anne on the communication. She will be able to assist the employee or retiree with more information if needed. Once Anne has updated the address a request to print and mail to the new address. Once approval is given. A printed copy of the tax form with a stamp of reissued is put in the mail..

[Audio] I hope you enjoyed this presentation.. The End.

[Audio] Q and A. Q&A. ???.