Guidelines for Interns GECIA Literature Team

[Audio] Guidelines for Interns GECIA Literature Team Kirti Shelke.

[Audio] Welcome on board. [image] Welcome on board Images Search Images on Everypixel.

[Audio] Give Entry Checklist to HR Once the email and ID of the resource is created, send the details to the resource for first log in If you are reading this, your email ID is created, you have joined the team and probably you are awaiting a discussion for orientation with the Leader ☺ Go ahead, read the whole presentation and get a brief idea before your interaction with your PL and Buddy. 2/12/2024 Technical Literature Give Entry Checklist to HR Once the email and ID of the resource is created, send the details to the resource for first log in If you are reading this, your email ID is created, you have joined the team and probably you are awaiting a discussion for orientation with the Leader ☺ Go ahead, read the whole presentation and get a brief idea before your interaction with your PL and Buddy.

[Audio] Welcome to the Team Welcome to Technical Documentation Team in GECIA. You have been shortlisted after a rigorous process of interview. We have checked your abilities, and hope you exhibit excellent character throughout your tenure. It is expected from you to go in depth of the project, and to channelize the depth for getting the desired outcomes. Punctuality, sincerity and putting in 100% efforts are few of the important traits which are highly respected here. We hope you make it a memorable one by dwelling deep into realms of the Project and contributing effectively, and enhancing your skill set at the same time. This presentation is designed to give you first-hand information, required in the start of your responsibility. Kindly go through the presentation and discuss with your Project Lead in case of any clarifications. Technical Literature Welcome to the Team Welcome to Technical Documentation Team in GECIA. You have been shortlisted after a rigorous process of interview. We have checked your abilities, and hope you exhibit excellent character throughout your tenure. It is expected from you to go in depth of the project, and to channelize the depth for getting the desired outcomes. Punctuality, sincerity and putting in 100% efforts are few of the important traits which are highly respected here. We hope you make it a memorable one by dwelling deep into realms of the Project and contributing effectively, and enhancing your skill set at the same time. This presentation is designed to give you first-hand information, required in the start of your responsibility. Kindly go through the presentation and discuss with your Project Lead in case of any clarifications..

[Audio] Agenda Communication channel Confidentiality IT Security Timing Stipend Project Timeline Documentation Agenda Communication channel Confidentiality IT Security Timing Stipend Project Timeline Documentation.

[Audio] Communication channel Communication, transfer of literature, doubt clarification will be conducted through the following tools: ‒Ms Teams ‒Ms Outlook Weekly review meetings will be scheduled and conducted through the same tools. Daily/ alternate day discussion with the Project Lead will also be conducted through Ms Teams & Outlook. The schedule of these meetings will be notified to the resources. Project related documents must be uploaded to the respective teams channel. Access to these tools will be through office.com using an Atlas Copco email and Password. Technical Literature Communication channel Communication, transfer of literature, doubt clarification will be conducted through the following tools: ‒Ms Teams ‒Ms Outlook Weekly review meetings will be scheduled and conducted through the same tools. Daily/ alternate day discussion with the Project Lead will also be conducted through Ms Teams & Outlook. The schedule of these meetings will be notified to the resources. Project related documents must be uploaded to the respective teams channel. Access to these tools will be through office.com using an Atlas Copco email and Password..

[Audio] Confidentiality Data transfer Any data must not be transferred to the local email ID/personal system without the permission of the Project Lead. The screenshots of the documents, graphs, blurred or purposefully erased portions of any project data can be shared, after taking due permission from the Project Lead. The files must be synced with OneDrive and placed on cloud and not on local system. Do not send any project update, documents of Atlas Copco and confidential date outside the Atlascopco, the same must be checked from Atlas Copco guide before sending. Confidentiality Data transfer Any data must not be transferred to the local email ID/personal system without the permission of the Project Lead. The screenshots of the documents, graphs, blurred or purposefully erased portions of any project data can be shared, after taking due permission from the Project Lead. The files must be synced with OneDrive and placed on cloud and not on local system. Do not send any project update, documents of Atlas Copco and confidential date outside the Atlascopco, the same must be checked from Atlas Copco guide before sending..

[Audio] IT Security IT Service Desk In case of any problem, you can contact our IT cell through Microsoft Teams. Else, you can even raise a ticket by sending mail to [email protected] Else, call at International number (Toll Free): 000 8000 401 535 IT Security IT Service Desk In case of any problem, you can contact our IT cell through Microsoft Teams. Else, you can even raise a ticket by sending mail to [email protected] Else, call at International number (Toll Free): 000 8000 401 535.

[Audio] Timing The timing of the office is 8 hrs 45 minutes, where 8 hours is for working and 45 minutes is allocated for break/ lunch etc. It is expected for you to follow the time diligently during working from home as well. During work from home, you can choose any time out of the following as per your convenience – (1) 8 am –4:45 pm (2) 9 am –5:45 pm Timing The timing of the office is 8 hrs 45 minutes, where 8 hours is for working and 45 minutes is allocated for break/ lunch etc. It is expected for you to follow the time diligently during working from home as well. During work from home, you can choose any time out of the following as per your convenience – (1) 8 am –4:45 pm (2) 9 am –5:45 pm.

[Audio] Human Resource Application Process Kindly contact HR for any clarification on. Bus Route Biometrics HR name: Anand Joshi: [email protected] Rohit Adsule: [email protected] Human Resource Application Process Kindly contact HR for any clarification on. Bus Route Biometrics HR name: Anand Joshi: [email protected] Rohit Adsule: [email protected].

[Audio] Documentation Microsoft OneNote, PowerPoint, … According to the holistic view of the projects, useful data must be segregated at one place. OneNote makes it easy to document and split it into chapters compared with PowerPoint. Kindly contact the Lead to get more details about One note. Documentation Microsoft OneNote, PowerPoint, … According to the holistic view of the projects, useful data must be segregated at one place. OneNote makes it easy to document and split it into chapters compared with PowerPoint. Kindly contact the Lead to get more details about One note..

[Audio] Teams channel Get Teams access Get specific channel access Keep all documents on Teams channel Review through Teams channel Keep the holistic excel live throughout the project Keep all the documents related to the project in the Teams channel. Ensure nothing is being saved locally. Contact your PL and get the Teams access Your project may have a private channel. Ask your PL to provide you the access for the same Get Teams access Get specific channel access Keep all documents on Teams channel Review through Teams channel.

[Audio] The OneNote Hierarchy Notebooks Each OneNote notebook is a separate file that contains all your pages relating to a broad subject such as Work Projects or History, or Home Improvement Sections Sections are the dividers in the notebooks and the next levels in the hierarchy. Pages Within each section, you can add pages for individual items like 12/1 meeting with Jeff, Research on the Civil War, or List of kitchen gadgets to buy. Within each notebook, you have tabbed sections to group information such as Meetings, Assignments, or Stuff to Buy. The OneNote Hierarchy Notebooks Each OneNote notebook is a separate file that contains all your pages relating to a broad subject such as Work Projects or History, or Home Improvement Sections Sections are the dividers in the notebooks and the next levels in the hierarchy. Within each notebook, you have tabbed sections to group information such as Meetings, Assignments, or Stuff to Buy. Pages Within each section, you can add pages for individual items like 12/1 meeting with Jeff, Research on the Civil War, or List of kitchen gadgets to buy..

[Audio] Advantage of using OneNote Automatic Save, never lose information Improves Workflow and Daily Organization Freely move notes around the page Easy Access Advantages Sketch or write ideas, Add pictures, etc. Improves Transparency Advantage of using OneNote Improves Workflow and Daily Organization Easy Access Improves Transparency Automatic Save, never lose information Freely move notes around the page Sketch or write ideas, Add pictures, etc..

[Audio] Phases of the project Project closer Execution phase Planning phase Initiation phase All deliverables exit criteria are met. Transfer of deliverables to support functions. Provide final report with recommendations and lesson learnt for future projects. Brainstorming Delegate tasks Idea acceptance Progress mapping Monitoring and controlling of quality the outcomes Resource plan Estimation and Scheduling Review process Communication platform On boarding of the resource Identify key stakeholders Develop project objectives and constraints Formally authorize project Internal team survey Phases of the project Initiation phase Identify key stakeholders Develop project objectives and constraints Formally authorize project Internal team survey Planning phase Resource plan Estimation and Scheduling Review process Communication platform On boarding of the resource Execution phase Brainstorming Delegate tasks Idea acceptance Progress mapping Monitoring and controlling of quality the outcomes Project closer All deliverables exit criteria are met. Transfer of deliverables to support functions. Provide final report with recommendations and lesson learnt for future projects..

[Audio] Thank you!.