SEPARATIONS

[Audio] Welcome to the TN Department of Correction Supervisor Time & Labor Training.

[Audio] Objectives Navigating Time and Labor in Edison How to enter time in Edison for employee How to enter leave request/overtime request for employee How to approve leave request/overtime request How to approve Payable Time How to manage Exceptions FAQs.

[Audio] Navigating Time & Labor in Edison- Reporting Time for Employees From the home page Select: Manager Central Timesheet scroll down and Click Timesheet.

[Audio] Lets Report your Time You can either enter in the Employee ID or the Last Name and First Name. Select "Get Employees." Click on the employee's name..

[Audio] Ensure you check the Date. Select the correct time reporting code and select "Submit". If you need to add a row to include another TRC, click on the (+) button to add a row to enter another TRC..

[Audio] Lets take a look at Entering Leave From the home page select: Manager Central Then scroll go down and select TN Leave Requests.

[Audio] Once the Leave has been placed on your timesheet, Lets enter in a Leave request You can either enter in the Employee ID or the Last Name and First Name. Select "Get Employees." Click on the employee's name..

[Audio] Once the employee has been selected You will then need to Select Leave Date. Select Leave hours and Type of leave. You can make any comments or choose not to. Select "Submit"..

[Audio] How about we take a look at Entering Overtime Again from the home page Manager Central, scroll down to TN Overtime Request.

[Audio] How about we take a look at Entering Overtime Again from the home page Manager Central, scroll down to TN Overtime Request.

[Audio] Once the employee has been selected You will then need to Select Leave Date. Select Leave hours and Type of leave. You can make any comments or choose not to. Select "Submit"..

[Audio] Now it's time to approve overtime or leave request You will go to Manager Central Scoll down and click on either Approve Overtime or Approve TN Leave Request.

You can either enter in the Employee ID or the Last Name and First Name. Select “Get Employees.” Click on the employee’s name and OT request..

Review Overtime/Leave Requests You can comment if you like. Select “Approve” or “Deny.”.

From the home page select: Manager Central > Approve Payable Time.

You can either enter in the Employee ID or the Last Name and First Name. Clear out the Start Date and End Date Select “Get Employees.” Click on the employee’s name..

Review Payable Time Select All Select “Approve.”.

From the home page select: Manager Central > Manage Exceptions.

You can either enter in the Employee ID or the Last Name and First Name. Select “Get Employees.” A list of exceptions will populate. In order to clear exceptions, review the exception to determine what steps to take next..

Exception Steps on how to clear Exception Not eligible for Holiday If employee is not eligible for Holiday, verify that time was entered the day prior to the holiday. If not, employee must submit time in a paid status the day before to be eligible for holiday pay. Rptd Hrs less than Sched Hrs Employee does not have enough hours reported. Please ensure all time is reported for the week. Rptd LV exceeds Approved Req Employee needs to submit a leave request to cover leave in edison and supervisor approve leave request. Leave Request Not Approved Supervisor needs to approve leave request No Leave Request Entered Employee needs to submit a leave request in Edison and supervisor approve leave request. No Overtime Request Entered Employee/Supervisor needs to enter in overtime request and supervisor approve it Overtime Request Not Approved Supervisor needs to approve overtime request.

Reporting Time Part of the week is allowing me to enter time, but the other days are grayed out without any boxes to enter time. What do I do? To enter time in day mode, select Day from the ‘View By’ dropdown. Then click the ‘Next Day’ links to scroll through each day to report time..

Last pay period, I accidentally reported the wrong TRC on my timesheet. How can that be changed?.

Error Messages When Reporting Time When I try to report my time, I receive the error ‘Scheduled hours do not equal defined Standard Hours of 37.5.’ How do I enter my time? When an employee receives this error, their scheduled hours row (AAAA row of timesheet) does not equal their standard scheduled hours of 37.5 or 40. The employee needs to modify their scheduled hours row to equal their standard scheduled hours..

When I try to report my time in a split week, I receive an error that says ‘Invalid Entry because of Prior Period Access Restriction’, and I am unable to report my time. This error message is received when an employee did not report any time for the days in the previous pay period within a split week, and the employee is now locked out from reported time for those days. They are prevented from entering time in week mode for the entire week because they are also trying to report time for what is now considered a prior pay period. The employee should report time in day mode for the days in the current pay period and then contact their Agency Time and Labor Administrator to work with DOHR to get the time from the previous pay period reported on their timesheet..

Leave/Overtime Requests I submitted a leave request for the wrong day and/or the wrong number of hours. Can the request be deleted? Requests cannot be deleted once they have been submitted. The employee should submit a corrected request and indicate in the comments section that this is the correct request and for the supervisor to disregard the previous one. The supervisor has the ability to deny the previous request if it has not already been approved. I have submitted multiple Leave/Overtime requests, but I do not see all of them on the screen and I am worried they aren’t going through. The employee should select the ‘View All’ link to view all requests. If there are more than 100 requests that have been submitted, the employee should select the ‘View 100’ link to display the first 100 requests. The employee can then click the left or right arrow buttons to scroll through the requests..