Video Game QA Project Lifecycle From Lead → Delivery → Reporting → Invoicing → QBRs With Examples October 2025. 

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Video Game QA Project Lifecycle From Lead → Delivery → Reporting → Invoicing → QBRs
 With Examples
 October 2025

Video Game QA Project Lifecycle From Lead → Delivery → Reporting → Invoicing → QBRs/EOP. 

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Video Game QA Project Lifecycle From Lead → Delivery → Reporting → Invoicing → QBRs/EOP

Phase Goal BD Role Key Deliverables 1. Lead Generation Identify and qualify opportunities Discovery, Scoping Monday.com entry, Proposal (Operations) 2. Kickoff Seamless onboarding Handoff, Communication setup Kickoff deck, NDA, SOW 3. Execution Deliver QA efficiently Oversight, Scope control Status calls, Change Orders 4. Reporting Maintain transparency Translate QA → ROI Weekly reports, KPI insights 5. Invoicing Ensure accurate billing Validate, Liaise Invoice approval, PO follow-up 6. MBR/QBRs/EOP Retain & grow account Review, Upsell QBR / EOP deck, renewal proposals

[Audio] BD Impact:
Sets tone for professionalism and speed.
Prevents under scoping or over promising.
Ensures N-D-A and contract governance compliance before build access.. 

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Objective: Identify studios or publishers who may need QA services and assess if there’s a strong fit

Step Description BD Role & Impact 1. Prospecting Research potential clients — studios, publishers, or co-dev houses BD identifies target accounts (AAA, AA, Indie, Mobile) and tracks them in Monday.com CRM 2. Discovery Call Conduct an exploratory call to understand scope, timelines, and pain points BD uses the PITA framework (Pain, Impact, Trust, Ask) to qualify opportunity 3. Scoping & Proposal Coordinate internally with Operations and Finance to define service type (FQA, CQA, LQA, etc.), duration, and pricing BD drives the proposal creation, aligning expectations with delivery capacity and margins 4. Contracting & NDA Execute NDAs, MSAs, and SOWs BD ensures client trust and manages the handoff to Legal and Finance for signature

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Phase 1: Lead Generation & Qualification Example

Step Description Example with Poncle BD Role & Impact 1. Prospecting Research potential clients BD identifies Poncle as a fast-scaling indie with a breakout hit (Vampire Survivors) preparing console and mobile ports BD logs Poncle in Monday.com CRM with opportunity tags (Indie → Cross-Platform → FQA + CQA) 2. Discovery Call Understand goals, timelines, and pain points Poncle’s producer mentions upcoming Switch release, needing help with certification and compliance BD uses PITA framework: Pain (limited QA bandwidth), Impact (delays = missed holiday window), Trust (past partner success), Ask (proposal for FQA + CQA) 3. Scoping & Proposal Define QA type, coverage, and pricing BD coordinates with Ops to scope multi-platform FQA (Xbox, PS5, Switch, PC) BD presents detailed proposal with timeline, resources, and certification-readiness milestones 4. Contracting & NDA Execute agreements BD sends Poncle NDA and SOW within a week, Poncle sign BD ensures proper legal routing, securing TestFly’s NDA governance and data handling compliance

Objective: Identify and qualify Poncle as a studio ready to scale QA for its growing portfolio.

[Audio] BD Impact:
Ensures expectations from sales → ops are perfectly aligned.
Protects the relationship by staying visible during kickoff.
Verifies contract scope matches actual delivery setup.. 

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Objective: Seamless transition from BD to Operations — ensuring the delivery team has all client context and commitments.

Step Description BD Role & Impact 1. Internal Handoff BD transfers account notes, client expectations, and SOW terms to Delivery Leads via Monday.com BD discusses the client’s and project’s special requirements (scope, KPIs) with Operations 2. Team Allocation Operations assigns Leads, Testers, and Platforms BD ensures commitments on coverage and language align with proposal 3. Communication Setup Channels (Slack, Teams, email) and project tools (Monday.com, TestRail, Jira) are configured BD joins kickoff calls to maintain client relationship and set escalation protocols 4. Build & Data Access NDAs verified; build access granted securely. BD ensures the client’s build handover is on time and it’s the correct build. Discusses any issues with the client as required

PowerPoint Presentation

BD Impact:
Sets tone for professionalism and speed.
Prevents under scoping or over promising.
Ensures N-D-A and contract governance compliance before build access.

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BD Impact:
Ensures expectations from sales → ops are perfectly aligned.
Protects the relationship by staying visible during kickoff.
Verifies contract scope matches actual delivery setup.

PowerPoint Presentation

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