Technology and Communication for Virtual Team Leadership

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Technology and Communication for Virtual Team Leadership

By: Tion Clarke Finance and Management year 4

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Objectives:

At the end of this presentation persons will be able: Identify five of the most important practices for virtual teams , An analysis of virtual teamwork And, tips on how these best practices contributes to effectively leading a virtual team.

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Definition for Virtual Team(work)

A virtual team is a group of people that relies primarily or exclusively on electronic forms of communication to work together in accomplishing its goals. E.g. E-mail, webinars, teleconferencing, Video conferencing, discussion boards etc.

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the five most important practices for virtual teams

Innovative Technology Maintain Structure Create a United Culture Provide Greater Availability Uphold Respect & Trust Utke, L. (N.D.)

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Best Practice 1: The use of Innovative Technology

Choosing the most appropriate Technology can help with communication productivity Timing collaboration Utke, L. (N.D .) Abudi, G. (2012 )

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Best Practice 2: Maintaining Structure

As a remote team member it’s a good idea to maintain regular working hours with a designated work space.

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Best Practice 3: Creating a united Culture

The emotional commitment we have to the organization and its aims is referred to as engagement. A team of genuinely invested individuals is formed by creating an environment where people have a feeling of involvement and genuine connection. (Utke , L. (N.D .)

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Best practice 4: Availability

If you're in management, keep in mind that your remote team won't be able to approach you in the hallway or for a brief check-in at your office. You should maintain the same "open door" policy for remote personnel as you do for internal employees. (Utke , L. (N.D .)

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Best Practice 5: Respect and Trust

Recognize some of the difficulties that your distant colleagues may confront. Being sensitive and accommodating to their needs can help to create a trusting and transparent environment. (Utke, L. (N.D.)

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How these practice tips contribute to effectively leading a virtual team.

It should come as no surprise that effective communication with your team members is critical to the success of virtual teams . This gives them a sense of routine, familiarity, and the opportunity to communicate more effectively with the rest of the team. It will be critical to check in and provide feedback on a regular basis with your individual direct reports . When possible, take advantage of opportunities to get together for purposes other than work.

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How these practice tips contribute to effectively leading a virtual team.

Being empathetic and accommodating to their needs can help create a trusting and transparent workplace. It makes it easy for team members who are experiencing difficulties to seek help when they are most needed. Building trust in a team might take some time, but if you can calibrate and align goals early on, you can speed things up. When everyone is working together, setting team goals can help to strengthen bonds.(Watkins, S. (2018). Effective Virtual teamwork formula = 10% Technology + 90% People

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Conclusion

In conclusion a virtual team might be hard to manage as the company’s culture must be created through technology. Virtual team have access to specialized expertise across geographical boundaries and is very flexible but maybe worsened by communication delay and lack of face-to-face contact More than 60% of employees in professions are members of a virtual team. Focus on people first, technology second, continue to embrace technology as resources, then accountability and team engagement will be visible.

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Reference

Watkins, S. (2018). 9 Challenges of virtual teams and how to solve them. https://cirkus.com/blog/9-challenges-of-virtual-teams / Utke, L. (N.D.)5 Best Practices for Making Virtual Teams Work . https://www.veristat.com/blog/5-best-practices-for-making-virtual-teams-work Abudi , G. (2012). Best practices for managing and developing virtual project teams. Paper presented at PMI® Global Congress 2012—North America, Vancouver, British Columbia, Canada. Newtown Square, PA: Project Management Institute.

Watkins, S. (2018). 9 Challenges of virtual teams and how to solve them. https://cirkus.com/blog/9-challenges-of-virtual-teams / Utke, L. (N.D.)5 Best Practices for Making Virtual Teams Work . https://www.veristat.com/blog/5-best-practices-for-making-virtual-teams-work Abudi , G. (2012). Best practices for managing and developing virtual project teams. Paper presented at PMI® Global Congress 2012—North America, Vancouver, British Columbia, Canada. Newtown Square, PA: Project Management Institute.