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[Audio] Placement Expenses Tutorial Applying for Travel and Dual Accommodation Expenses (TDAE)​ Covering courses​ -Adult, Children and Young Person’s Mental Health, Learning Disabilities Nursing -Physiotherapy​ -Radiography and Oncology ​ -Midwifery ​ -Occupational Therapy ​ -Paramedic Science​ -Diagnostic Radiography​ -Blended Learning Midwifery Presented by: The School Of Health and Social Wellbeing Academic year 2024-2025 Hi all Students, I welcome you to the placement expenses tutorial. This presentation will show you how to apply for travel and accommodation costs, whilst you are on placement. Here is a list of courses that are eligible for reimbursements..

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[Audio] This presentation will cover:​ The TDAE procedure Overview of NHS Learning Support Fund (LSF) Rates and examples of reimbursement Rejected claims How to complete the SSRN/TDAE form Mileage and public transport rates Taxi/uber The evidence required to submit your claim How to make a claim What happens next Support and guidance This presentation will cover the following points. The TDAE procedure Overview of NHS Learning Support Fund Rates and examples of reimbursement How to complete the SSRN/TDAE form Mileage and public transport rates The evidence required to submit your claim How to make a claim Support and guidance.

[Audio] Process for TDAE reimbursement 1 Be eligible for support from the NHS Learning Support Fund (LSF) Create an account 2 Download the TDAE form from www.nhsbsa.nhs.uk 3 Submit a claim for reimbursement via InfoHub.

[Audio] NHS BUSINESS SERVICE AUTHORITY LEARNING SUPPORT FUND www.nhsbsa.nhs.uk.

What is the NHS Learning Support Fund (NHS LSF) ? © NHS Business Services Authority YouTube Channel Information Video undefined.

[Audio] NHS LSF Eligibility: Main points You must be eligible for tuition fee and maintenance loan from the Student Loans Company Residency You must meet the eligibility criteria defined by one of the following (depending on where you normally live in the UK) Student Finance England (SFE) • Student Finance Wales (SFW) • The Student Awards Agency for Scotland (SAAS) or • Student Finance Northern Ireland (SFNI) Eligibility will be assessed on a case-by-case basis for the following Students who choose not to claim from the student loans company Students studying paramedicine as a second degree.

[Audio] travel and dual accommodation TRAVEL AND DUAL ACCOMMODATION (TDAE).

[Audio] Rates of Reimbursement 0.42p per mile driving 0.30p per mile by bicycle Public transport costs Mileage rates between term time address and placement & term time address and University ​Commercial accommodation: Up to £82.50 per night (Including Hotels, Airbnb). Any cost over this amount the student will have to cover themselves Non-commercial accommodation: £37.50 per night staying with friends or relatives YOU CANNOT CLAIM FOR STAYING IN THE PARENTAL HOME Accommodation rates Costs are reimbursed once the stay in accommodation is complete.

[Audio] Reasons Why Claims Are Rejected Out of date: You have 6-months from your last day of placement to submit your claim Claims cannot be processed for future dates Missing details on accommodation receipts i.e. dates/postcode location/ student name/proof of payment All necessary evidence is not included i.e. parking receipts/ accommodation invoice/public transport tickets/bank statement Documents are not signed and dated i.e. timesheets/TDAE form If you are claiming for a higher level of reimbursement than the NHSBSA rates.

[Audio] Examples of Reimbursement To be reimbursed: It must cost you more to attend your placement than it does to attend your regular place of study. If you are studying on a blended learning/online course and do not have daily travel costs nothing is deducted when you claim a placement reimbursement..

[Audio] Travel & Dual Accommodation Form Enter your 7-digit SSRN number. This is very important claims will not be processed without this information. Fill out the rest of your details. Make sure your term time address is correct in MyUWE Please note: we do not accept BRN forms.

[Audio] Enter Glenside Campus, ​ BlackBerry Hill, ​ Stapleton, ​BS16 1DD Tick ONE of the following options travelling to University. This must be filled in Enter your normal daily return travel costs between home and UWE Enter any additional travel costs such as parking or tolls. This will be deducted from your placement travel cost claim..

[Audio] Enter the start/end date of your placement, this can be found on your timesheet. This is your full placement dates, not your claim dates. Enter the address of your primary placement address. Enter your daily costs of travel as requested If emailing the claim - additional placement locations need to be detailed as a separate notes page If claiming on InfoHub - there is the option to add additional locations.

[Audio] This is a 5-day placement example A white sheet with text and numbers Description automatically generated with medium confidence £5.00 £22.50 21 m Enter the details of all travel you have made to and from your placement. Include any public transport, parking, or tunnel tolls All travel needs to be evidenced, in order to claim the costs Make sure all information is complete and accurate The NHS will not accept ‘ditto’ marks Add up all columns.

[Audio] If you booked accommodation for your placement, please enter the address details in this section. The dates for the accommodation are entered in this section. This needs to match the dates of the invoice provided by your temporary accommodation provider. Enter the total cost (to you) for your accommodation..

[Audio] Rate Car: 42p per mile Bicycle: 30p per mile Formula & Mileage Rate Milage calculation to placement from home travelling by car Amount of return journeys to placement x miles covered x milage rate ​ 9 return journeys x travelling 60 miles each day x by car 9 x 60 x 0.42 = £226.80 Amount of return journeys to UWE (this must be the same as placement journeys) x miles covered x milage rate 9 return journeys x travelling 12 miles each day x by car 9 x 12 x 0.42 = £45.36 Mileage calculation to UWE from home travelling by car Remember: To work out the cost of cycling: use 0.30 as your milage rate.

[Audio] Public Transport Rate Rate Actual costs Amount of return journeys to placement x cost of train/bus 9 return journeys x daily train fare (£35) 9 x 35 = £315.00 Travel calculation to placement from home travelling by public transport Amount of return journeys to UWE x cost of train/bus 9 return journeys x daily bus fare (£4) 9 x 4 = £36 (Add any parking or additional costs) Travel calculation to UWE from home travelling by public transport Remember : You deduct your normal term time travel costs to UWE from your placement costs..

[Audio] Taxi/Uber Expenses You can only claim for taxi travel for one-off occasion, or as a last resort Any use of taxi’s must be authorised by the programme leader before the occasion wherever possible. If not achievable, this must be finalised as soon as possible Please note, all reimbursements are at the discretion of the NHS and claims may be rejected if they deem taxi travel not appropriate ​ You must include taxi/Uber dates, payments and receipts with your claim.

[Audio] SUPPORTING EVIDENCE NEEDED FOR A TDAE CLAIM.

[Audio] Acceptable Evidence for Travel and Accommodation We cannot accept single document receipts All travel evidence must be compiled into one single document All accommodation evidence must be compiled into one single document * We can only accept JPG – PDF - DOC formats.

[Audio] Examples of Acceptable Evidence for Placement Attendance Personal details have been hidden for the purpose of this presentation and data protection laws. You will not do this on your submitted evidence..

[Audio] Examples of Acceptable Evidence for Accommodation Expenses.

[Audio] Examples of Acceptable Evidence for Travel Expenses to Placement.

[Audio] MAKING A TDAE CLAIM VIA INFOHUB. MAKING A TDAE CLAIM VIA INFOHUB.

[Audio] How to Make a Claim via InfoHub Login to InfoHub Complete a new form Upload your saved TDAE application form and evidence Evidence uploads must be in PDF and JPEG formats What you will need to complete the application A learning support fund account - learning-support-fund.nhsbsa.nhs.uk/student/ Student ID number Programme course code - can be found here uwe.ac.uk/courses Signed and dated placement timesheet Completed TDAE form 2 documents either JPG or PDF All travel evidence in one document All accommodation evidence in one document.

[Audio] InfoHub NHS TDAE Form A close-up of a rectangle Description automatically generated A screenshot of a computer Description automatically generated A screenshot of a computer Description automatically generated Placement Expenses Claim Form (NHS TDAE) Login to InfoHub InfoHub (uwe.ac.uk) Select New form submission from the menu on the right-hand side Search for placement expenses claim form (NHS TDAE).

[Audio] InfoHub NHS TDAE Form A screenshot of a computer Description automatically generated Enter your registered student name and number.

[Audio] InfoHub Form Enter the full details of your course including the programme code A screenshot of a message Description automatically generated If you don’t know the programme code, click on the link for course search and you can locate it uwe.ac.uk/courses.

[Audio] InfoHub You can save your progress on InfoHub at any time by selecting the Save Draft option at the bottom of the form A blue and white box with black text Description automatically generated Upload your completed TDAE form by using the browse function.

[Audio] Browse and upload your saved timesheet. It must be signed and dated A screenshot of a document Description automatically generated.

[Audio] Use the dropdown to answer yes or no to questions Browse and upload your combined travel evidence document (DOC or PDF format) A screenshot of a computer Description automatically generated If you had more than one placement address during the time you are claiming for you must enter the other addresses into this box.

[Audio] Use the dropdown to answer yes or no to questions Browse and attach your combined travel evidence document (DOC or PDF format) A screenshot of a computer Description automatically generated If you had more than one accommodation address during the period you are claiming for enter the other addresses in this box.

[Audio] If you have any further expenses, you have not included in your TDAE form enter them in this box then browse and upload the necessary evidence A screenshot of a computer Description automatically generated Use the dropdown to answer yes or no to questions.

[Audio] A screenshot of a document Description automatically generated Read the student declaration Tick the box to state you agree Click the submit button at the bottom of the form.

[Audio] The form will not submit if there are any errors Correct the errors and click submit again.

[Audio] What Happens Next? Student & programme support staff will assess the claim If the claim is complete, it will be sent to the NHSBSA If the claim is incomplete, you will be contacted The NHSBSA aim to process claims within 30 days of receipt from UWE.

[Audio] Contacting the NHS Bursary Service Authority ​ Telephone: 0300 330 0521​ Email: nhsbsa.learningsupportfund@nhsbsa.nhs.uk.

[Audio] Support and Guidance UWE support​ For student facing financial hardship in paying for accommodation or travel upfront - you may be eligible for a placement cost loan Placement Costs Loan – applications via InfoHub ​ For help in all aspects of money management UWE Bristol Student Money Service - Money and finance | UWE Bristol email: SMS@uwe.ac.uk NHS Guidance​ An in-depth guide on claiming Travel and Dual Accommodation Expenses TDAE 2023 Guidance for Students & Universities.