Supervisor Safety Roles and Responsibilities

[Audio] We are excited to provide you with training on your role and responsibilities as a supervisor in terms of health and safety. As a company, we emphasize the importance of ensuring safe working conditions for all employees, and we understand that supervisors play a critical role in this process. In this training session, we will cover the duties and responsibilities of a supervisor, as well as the various safety rules and enforcement policies that govern our workplace. We will also discuss the company's violence and harassment policy, substance abuse program, accident and investigation responsibilities, and workplace inspection responsibilities. Finally, we will provide you with information on how to find site documents and ensure that you are fulfilling your legal duties as a supervisor. We believe that this training will help you understand your safety role and responsibilities, and provide you with the tools you need to successfully fulfill these responsibilities in the workplace..

[Audio] As a Supervisor, it is vital to understand your role and responsibilities in ensuring a safe working environment for all employees. Today, we will discuss the health and safety responsibilities of a Supervisor, the duties of a Supervisor under Manitoba health and safety regulations, general safety rules and enforcement policy, violence and harassment policy, substance abuse program, accident and investigation, and workplace inspection responsibilities. We will also cover where and how to find information on site docs, new hire procedures, and other related topics. As a Supervisor, you are responsible for enforcing safety rules, providing immediate medical aid or transportation to a medical center in case of an injury, and ensuring that all employees have received safety orientation prior to beginning work. You must also be knowledgeable about general safety rules and how to enforce them, as well as identify hazards and remove or minimize them to ensure a safe working environment. Understanding your role and responsibilities as a Supervisor is crucial to ensuring a safe work environment for all employees. This is why we aim to provide you with the necessary knowledge and skills to carry out your responsibilities effectively and create a safe work environment for all employees..

[Audio] Our customer training and onboarding process includes training in accident investigations, workplace inspections, Canada Labour Code Part 2, supervisor health and safety awareness 5 steps, diversity and inclusion, respect in the workplace. Supervisor safety roles and responsibilities are of utmost importance to us..

[Audio] As a supervisor, your primary responsibility is to ensure a safe work environment, provide and update training, conduct regular inspections, enforce safety rules, investigate incidents, promote a positive safety culture, maintain accurate records, and ensure compliance with safety regulations. It is imperative to fulfill your legal responsibilities to create a safe and healthy workplace for all employees. All supervisors should take their duties seriously and prioritize safety in their daily operations..

[Audio] As a supervisor, it is important to ensure the workplace is safe and free from hazards. This includes implementing safety policies, maintaining a safe environment, providing training to workers, reviewing training, conducting inspections, and addressing safety issues. You play a critical role in ensuring that all employees receive proper training on safety procedures, equipment, tools, and emergency protocols. It's important to update this training regularly to reflect any changes in work processes or equipment. Regularly inspecting the workplace for potential hazards and taking immediate action to fix or report any safety issues or hazards you find is also important. Monitoring work practices and observing how work is being done to ensure it follows safety procedures is crucial. Providing guidance and support to workers to help them adhere to safety practices and maintain a safe environment is essential. Following these roles and responsibilities can help prevent accidents and injuries, and create a safer and healthier workplace for everyone..

[Audio] 1. To ensure the safety of workers in Manitoba, supervisors are responsible for enforcing safety rules and procedures. Maintaining a safe work environment is essential, and disciplinary actions must be taken if non-compliance is detected. Accidents, near-misses, or safety incidents must be reported promptly. It is essential for supervisors to investigate incidents to determine the cause and prevent them from happening again. Promote a safety culture by encouraging workers to report safety concerns and hazards without fear of retaliation. Lead by example and demonstrate a strong commitment to safety. Maintain records of safety activities to monitor progress and ensure compliance with regulations and standards. Supervisors must ensure compliance with relevant safety regulations and standards in Manitoba..

[Audio] It is our duty as supervisors to ensure that all employees follow the company's safety rules and regulations. This includes understanding the general safety rules of our company's safety program as well as any site-specific safety rules. The company safety rules and enforcement procedure can be found on the safety board and on sitedocs. It is crucial that we review and understand these rules and regulations, as they will guide our decision-making and actions on the job. Accidents, injuries, or “near misses”, regardless of their nature, must be promptly reported to us. As a supervisor, it is our responsibility to delegate responsibility for corrective action and a suitable response time. This corrective action must be recorded, reviewed, and signed off by the safety manager. Personal protective equipment (P-P-E--) must be worn as dictated by individual job site conditions. This includes approved hard hats, safety glasses, and work boots. Hearing protection shall be worn when excessive noise (over 80 Db) is apparent and additional eye/face protection is required. Fall protection equipment must be worn when working on elevations over 10 feet and no guardrail protection is available. Respirators should be worn where airborne contamination exists. High visibility clothing shall be worn where motor vehicles and mobile equipment is operating. All employees must wear appropriate clothing to their duties being performed. Long pants, a shirt, and sturdy work boots are the minimum requirements. No tank tops or tennis shoes are allowed. Ensure when working around moving parts, no loose clothing or jewelry is worn. Smoking is not allowed inside buildings and is permitted only in designated areas. Running is not permitted anywhere, except in the case of extreme emergency. Hand tools should not be used for any purpose other than that intended. All damaged or worn tools or equipment should be tagged and taken out of service until repaired or replaced. Power tools should be operated only by authorized personnel, with guards furnished by the manufacturer “in place”. Guards must not be tampered with or removed. All electrical hand tools should be grounded or double insulated. Explosive/powder actuated tools shall be used only by persons who have been instructed and trained in their safe use. Compressed gas cylinders shall be secured in an upright position. It is crucial to remember that everyone on the job has a role in ensuring a safe and healthy work environment..

[Audio] All employees must follow strict rules to ensure a safe work environment. It is strictly prohibited to possess, use, or be under the influence of intoxicating beverages or drugs on the job. Prescription medications are allowed with supervisor's permission in original container and not impairing ability to perform job. Riding on equipment, using personal music devices while working, and using cell phones only for business purposes under manager's direction are prohibited. Dangerous operations, including welding, burning, and cutting, must be carried out by trained, authorized personnel with appropriate protective equipment. Horseplay, fighting, gambling, and firearm possession are strictly forbidden on the job and can lead to dismissal. All employees must attend weekly toolbox meetings, maintain good housekeeping, observe safety signs and barriers, wear hearing protection when necessary, and use additional eye and face protection when working with hot work, cutting, grinding, or chipping. Fall protection equipment must be worn when working at elevations over 10 feet or in areas without guardrails. Respirators must be worn when airborne contaminants exist. We take safety very seriously and expect all employees to follow these rules to ensure a safe work environment for everyone..

[Audio] Discuss enforcement of safety rules and disciplinary measures. Compliance with safety rules is necessary to maintain a safe and healthy work environment. If a worker does not comply with safety rules, disciplinary actions may be taken, including verbal warnings, written warnings, one-day suspensions, or suspensions or dismissals at supervisor's discretion. Gross or serious violations may result in immediate dismissal. Supervisors must enforce safety rules and take disciplinary measures when necessary to ensure a safe and healthy work environment..

[Audio] Discuss unacceptable behavior in the workplace. Violence and harassment are major concerns that can impact employees, their families, and the organization itself. It is essential to recognize these behaviors and take action to prevent them from happening. Remember, we all have a role to play in creating a safe and respectful workplace. Provide examples of unacceptable behavior, such as spreading rumors, intimidation, and exclusion..

[Audio] It's important to recognize that this policy outlines unacceptable behavior and our commitment to addressing any complaints of harassment or violence. It is important to recognize that this is not a definitive list, and other comparable examples may fall under this category. We recognize the responsibility of eliminating and reducing the risk of victimization and will take corrective action where it is identified. The aim of this policy is to ensure a safe and non-threatening work environment for all employees. We will deal with complaints of harassment or violence in a fair, sympathetic, and confidential manner. All allegations of these acts will be taken seriously, and we will take corrective action respecting any person who is under our direction that subjects a worker to harassment or violence. Harassment or violence by members of the public upon a person under our direction shall be brought to the attention of the police. We will not tolerate unwelcome sexual advances or the display of offensive materials, making unfounded threats about employment or job security, constant criticism, or deceitfully denying a person progress within the company by blocking promotion, training opportunities, or credit for achievement. We are committed to creating a work environment where all employees feel respected and valued..

[Audio] During safety inspections, various activities, conditions, and equipment are observed. Any unsafe acts, conditions, or equipment are identified and corrective action is taken. There are two main types of inspections: formal and informal. Formal inspections are planned and conducted by safety professionals, who observe work activities and ensure they are in accordance with Provincial Health and Safety Regulations and the R-D-R Safety Program. Any findings are recorded and corrective actions are taken by site supervisors or the safety professionals. Informal observations are conducted by supervisors and safety representatives during normal work activities, who observe any unsafe acts, conditions, or equipment and correct them, ensuring all workers are aware of their roles and responsibilities in maintaining a safe work environment..

[Audio] Responsibilities of Supervisors, Management, and Safety Personnel in Workplace Inspections Purpose of Workplace Inspections: Identify and correct unsafe acts, conditions, and equipment Importance of Personal Protective Equipment (P-P-E--): Use and encourage others to use P-P-E during inspections Safety Requirements for Visitors: Advise visitors of safety requirements during inspections Encouraging Safe Work Practices: Discourage shortcuts during inspections Supervisor Responsibilities: Inspect the project on an ongoing basis Take corrective action where unsafe acts or conditions may be identified Perform formal inspections weekly Management and Safety Personnel Responsibilities: Ensure supervisors and.

[Audio] As a safety professional, it is your duty to investigate any accident or incident that occurs under your supervision, including those that result in injury, property damage, or disrupt operations with potential loss exceeding $500.00. It is important to investigate incidents with potential to result in injury or property damage or negative environmental impact. Accident/incident investigations are part of our Company’s Safety Program, and all information gathered shall be recorded on an Accident/Incident Investigation form. This form will be assessed by management and the Health and Safety Committee and Safety Co-ordinator to confirm or further identify preventative measures. It is important to conduct accident/incident investigations within 24 hours of the incident to gather all relevant information for developing and implementing corrective actions to prevent future accidents. As a Supervisor, it is your responsibility to ensure proper accident/incident investigations and gather all necessary information. This will help identify preventative measures and ensure the safety of all employees. If you have any questions or concerns about accident/incident investigations, contact the safety coordinator or the Health and Safety Committee for more information and guidance..

[Audio] Employers are responsible for ensuring the safety and well-being of all employees. This includes providing training and resources to help employees understand and comply with regulations related to drug and alcohol use. It is important for employees to report any use of substances that may impair their ability to work safely, including both legally prescribed drugs and medicines as well as any other substances that may be considered intoxicating. By working together to promote a safe and healthy work environment, we can ensure that all employees are able to perform their duties to the best of their abilities and contribute to the success of our organization..

[Audio] We discuss Supervisor Safety Roles and Responsibilities Pre job Review. Any person found to be under the influence of alcohol or drugs will be issued a written warning, suspended from work, and provided with safe transportation. Depending on the nature of the event, suspension can be from a single day to permanent dismissal. Workers shall not return to work until they have taken steps and/or can provide assurances that the event will not occur again. The company has the right to report use, possession, or distribution of any illegal substance, or related unlawful conduct to law enforcement officials, and to turn over to the custody of law enforcement officials any such substance. The company also has the right to search company property and request permission from the owner to search personal property where it is believed someone is in possession of banned substances. Refusal may result in discipline up to, and including dismissal. Where substance abuse is thought to have been a contributing factor in an accident, incident, conflict or other event, the company reserves the right to have the employee submit to a drug and/or alcohol test for cause. Any employee refusing to do this test will be subject to dismissal. All employees must understand the consequences of substance abuse and comply with Wescan Substance abuse policy and any treatment or assistance programs. Failure to do so may result in disciplinary action and termination of employment..

[Audio] Substance abuse policy and responsibilities of supervisors and management in regards to substance abuse in the workplace. Substance abuse can happen among employees, subcontractors, or other workplace parties, and it is our responsibility to identify where it may be occurring and address it through investigation and communication of the enforcement policy and/or other companies or agencies. It is important that we communicate and reinforce the zero tolerance expectations regarding drugs and alcohol and their after effects in the workplace. Substance abuse can result in accidents, injuries, and other incidents, and it is our responsibility to support those persons seeking help with substance abuse problems and promote awareness as to the hazards of substance abuse. If there is cause for substance testing because of an accident, incident, or other event, supervisors will contact management or safety coordinator to determine the need to contact the drug testing agency. Testing should take place within (preferably) 2 hours of such a discovery. We must cooperate with government officials where it is called for and turn over any offending substance if required. Our substance abuse policy can be found on sitedocs under the resources tab..

[Audio] Identify potential hazards and risks associated with the job and determine the safest way to perform the job. This step involves ensuring that all workers involved in the job are aware of the potential hazards and risks and have the necessary training and personal protective equipment to perform the job safely. Conduct the job hazard assessment by the supervisor directing the work and supported by the safety department to help identify any missing hazards and controls..

[Audio] Today, we will review conducting a Job Hazard Assessment. It is crucial to ensure worker safety and identify potential hazards. We break down jobs into manageable steps, identify hazards, assess risks, and implement controls to prevent accidents. In this presentation, we will walk you through each step and provide key takeaways. Remember, safety is everyone’s responsibility..

[Audio] Let's discuss the key steps in conducting a job hazard analysis (J-H-A--) in slide 20. The first step is to document everything. This means filling out the J-H-A form and including all the necessary details, such as the job description, steps involved, identified hazards, risk assessment, and control measures. The second step is to share and train. It is important to communicate the completed J-H-A to everyone involved in the task and ensure that they understand the hazards and controls. The third and final step is to review and adjust. It is crucial to keep an eye on how well the controls are working and to regularly review and update the J-H-A if necessary. By following these three steps, supervisors can effectively manage safety and reduce the risk of accidents and injuries in the workplace..

[Audio] As supervisors, it is our responsibility to ensure that new employees are adequately trained in safety procedures. This includes sending out status forms for completion and requesting copies of safety training certificates upon hiring. After receiving these certificates, we must forward the information to the safety department with the employee's contact information and provide the date of their site arrival. Once the safety department has initiated the new hire procedure with the new employee, we must contact Vale representatives to request an employee number and a C-T-R-F-. We must CC the hiring supervisor, Michelle, and Don on the email. After reviewing the safety training certificates provided by the supervisor, we must contact the new hire via email and advise them on further required safety training and instruction on how to proceed with accessing it online, including the Vale online orientations and C-A-R-s-. We must provide the employee number and attach the procedure for valelearning. We must copy and paste the onboarding email found in the safety New Worker Info folder on the drive and make any necessary changes within the email, such as contact name and providing the employee number if available. We must CC the hiring supervisor, Michelle, and Don on all communications with the new hire. The safety department will monitor the training progress of the new hire and remain in contact when necessary to provide guidance and answer questions regarding the training. Once the new hire has completed all of the required training, the safety department will inform the hiring supervisor. If the new hire has not completed their training, the supervisor will be asked to contact them to discuss..

[Audio] In this section of the presentation, we will focus on how to effectively use sitedocs to identify safety information, locate resources, forms, and review how to access and locate safety documentation for each specific job. To begin, close out the P-P-T presentation and open the app.sitedocs.com. Once you are there, select the current job and go through the process of locating forms and resources. Review the list of forms and select the one you need, such as Harness Inspection or Equipment Inspection. Once you have selected the form, review the signed document and ensure that it is up to date. With this tutorial, you will have a better understanding of how to access and locate safety information in sitedocs, which will ultimately help you stay safe on the job..