Name: Streamlining-Operations-Q-GEN-ERP-Suite-Workflow
Uploaded: 2025-09-24
Duration: 3 min 43 s
Description: Streamlining Operations: Q-GEN ERP Suite Workflow.

Streamlining Operations: Q-GEN ERP Suite Workflow. 

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Streamlining Operations: Q-GEN ERP Suite Workflow

This presentation outlines the comprehensive workflow within the Q-GEN ERP Suite, designed to enhance efficiency and provide end-to-end visibility across your organization's core processes. From customer order inception to final product delivery, discover how Q-GEN seamlessly integrates critical business functions.

Presentation Agenda. 01. Customer Order Management. 

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Initiating the workflow from the customer perspective.

Ensuring materials are available for production.

Allocating resources and scheduling manufacturing.

Verifying product standards and facilitating delivery.

1. Customer Order Management: From Login to Order Details. 

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1. Customer Order Management: From Login to Order Details

The Q-GEN ERP workflow begins at the customer login screen, providing a personalised portal for clients and vendors. This initial access point is seamlessly linked to the CRM module, offering a centralised view of all stakeholder interactions.

Users gain immediate visibility into client and vendor details, including unique identification numbers, streamlining data retrieval and verification.

Seamless Order Tracking & Entry. Irtorüted. Once logged in, users can view previous orders and track the status of current orders that are still under process. This historical data provides valuable context for ongoing transactions and supports informed decision-making.. 

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Once logged in, users can view previous orders and track the status of current orders that are still under process. This historical data provides valuable context for ongoing transactions and supports informed decision-making.

The system provides flexible options for order entry, allowing users to select pre-existing order templates, choose from a catalogue of items, or manually enter specific order details, accommodating diverse business needs.

2. Inventory Management: Real-time Stock & Requirements. 

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2. Inventory Management: Real-time Stock & Requirements

After order details are confirmed, the system automatically transitions to the Inventory Management module. This crucial step ensures that all necessary raw materials are available to fulfil the order.

Instantly view current raw material levels in real-time.

Automated alerts highlight any material shortfalls required for the order.

Access comprehensive details on materials that need to be procured.

Optimised Procurement & Quoting. The Q-GEN ERP Suite simplifies the procurement process by providing access to existing quotes, quantity requirements, and detailed supplier information. This enables quick decision-making for material acquisition.. 

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The Q-GEN ERP Suite simplifies the procurement process by providing access to existing quotes, quantity requirements, and detailed supplier information. This enables quick decision-making for material acquisition.

Supplier Selection: Easily select and order required materials from a pre-approved list of suppliers.

Quotation Generation: Automatically generate accurate quotations based on material requirements and supplier pricing.

Integrated Mailing: Share generated quotations directly with selected suppliers, vendors, or clients via the integrated email facility.

3. HRMS Integration & Production Planning. Once an order is ready for processing, the workflow moves to the HRMS module to assign tasks and manage production resources effectively. This ensures that only authorised personnel are involved in the production process.. 

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3. HRMS Integration & Production Planning

Once an order is ready for processing, the workflow moves to the HRMS module to assign tasks and manage production resources effectively. This ensures that only authorised personnel are involved in the production process.

Select individual employees or entire teams from the production department.

Allot role-based approval permissions for specific production stages.

Shop Floor Management: Precision Production. The Shop Floor Management module provides the tools for accurate production planning and execution. This module integrates seamlessly with material and HR data to ensure optimal resource utilisation.. 

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Shop Floor Management: Precision Production

The Shop Floor Management module provides the tools for accurate production planning and execution. This module integrates seamlessly with material and HR data to ensure optimal resource utilisation.

Material Selection: Specify exact raw materials needed for each production batch.

Quantity Definition: Define precise quantities for output and material consumption.

Time Slot Allocation: Schedule production activities within designated timeframes.

Output Tracking: Monitor expected and actual production output in real-time.

4. Quality Control & Logistics: Ensuring Excellence. 

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4. Quality Control & Logistics: Ensuring Excellence

The Quality Control module is critical for maintaining product standards. It allows for the definition of specific quality check parameters for finished goods, ensuring that every item meets your stringent criteria.

Set up custom quality criteria for all finished products.

Option to accept finished goods or reject and send back for rework.

Approved goods automatically move to the packing and shipping department.

Key Takeaways & Next Steps. The Q-GEN ERP Suite provides a robust, integrated solution for managing your entire operational workflow. By streamlining processes from order to delivery, it ensures efficiency, transparency, and quality.. 

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The Q-GEN ERP Suite provides a robust, integrated solution for managing your entire operational workflow. By streamlining processes from order to delivery, it ensures efficiency, transparency, and quality.

Real-time data across all modules for informed decisions.

Automated processes reduce manual effort and errors.

Integrated QC ensures consistent product standards.

Ready to transform your operations with Q-GEN? Contact us for a personalised demonstration.

Streamlining-Operations-Q-GEN-ERP-Suite-Workflow

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