PowerPoint Presentation

Y ear 2022 presents another major challenge to the Policy Planning and Research Division (PPRD) in terms of providing quality and excellent service to the Regional Office Functional and Support Divisions, 13 Schools Divisions Offices, and various education stakeholders, caused by the COVID-19 pandemic which has left everyone at V U C A (Volatile Uncertain Complex Ambiguous) situation over the last two years and during the early part of 2022. The pandemic has forced the Division to shift gears and adjust, strategies to speed up the transformation process, while at the same time coping with the difficult situation of the new normal. Managing work schedules, adhering to policies and standards, and delivering exemplary performance are significant challenges that the Division also needs to address to deliver its expected mandates, outputs and deliverables..

PPRD has been created and mandated to assist the Regional Functional Divisions and Support Units, School Divisions Offices, and the various education stakeholders in terms of providing accurate and updated data for policy, planning, research, for evidence-based and data-driven decisions. (This portion should be spelled out in the video) T he data and information will be used by the region for policy recommendations of the existing policies and issuances as well as to facilitate its contextualization based on data and research findings to improve access to and quality basic education in the region. Given this mandate, the Division needs to provide the RO-FSD and SDOs through TA, coaching and mentoring and better engagement with them to effectively carry out the mandated tasks of providing technical assistance, coaching, and mentoring to the Regional Office Functional Divisions and Support Units, School Divisions Offices..

The next presentation highlights the physical and financial target VS accomplishments..

As to financial achievement, the PPRD obtained more than 98.48% actual utilization and disbursements of funds allocated for FY 2022. Please note that for FY 2022, PPRD’s approved budget is only 1.53 M. The remaining amount of 2.34 M pesos was generated via resource mobilization activities initiated by the PPRD from the CO and in the region (OPNDTP) Of the total 3.87 million pesos funds generated by the PPRD (1.53 million pesos regional approved budget plus 2.34 million pesos resource mobilization), 3.81 million pesos (98.48%) have been utilized and disbursed as of November 2022.

Status of the implementation of the FY 2022 Downloaded Funds. Show the data while presenting the script.

As of November 2022, of the total approved budget amounting to 1.53 million pesos, 1.52 million pesos (99.20%) have been utilized and disbursed The 320K financial target for KRA 1 - funded using the remaining balance for the PMIS PSF The targeted 30K for Policy Development, for implementation in December 2022 will be using the savings generated from other PSF.

Other Activities not Reflected in the FY 2022 Target Funds.

Highlights of the Major Accomplishments and Various Innovations introduced/Implemented by the PPRD PPRD leads the improvement of DepEd Region V’s systems and processes along regional, planning policy formulation, data management, and research The next video presents the major accomplishments of the PPRD from January to December 2.

In terms of Regional Education Planning, the Division is continuously providing technical assistance in the finalization of the SDOs Situational Analysis through the orientation to come up with FY 2023 Plans and Budget Proposals of the SDOs for consolidation by the region for onward submission to the Planning Service of the Central Office. PPRD is continuously working on the data requirements and reviewing the content of the Regional Education Basic Development Plan (REDP) for submission to ABC+ to come up with a camera-ready REDP. In addition, PPRD re-engineered the Regional Planning and Budgeting systems and processes to address the perennial problem of the region of no justification for strategies and interventions by re-introducing the Central Office’s best practices on the formulation of strategic planning, and in-depth situational analysis prior to the preparation of Plans & Budget Proposals. The Division devised several templates and conducted intensive coaching and mentoring through a series of hybrid orientation workshops with the RO-FSD and SDOs’ Planning and Budget Team and Project Focal Persons..

Through this innovation, the region is now fully assured that the approved annual plans and the budget proposals were evidence-based and data-driven and it is based on the identified issues and challenges indicated in the Situational Analysis and geared toward improving the key performance indicators of the region. PPRD is optimistic that this innovation will translate into improved learning outcomes. To ensure that this innovation is institutionalized and that this reform is sustained, the PPRD reconstituted the Planning and Budget Committee to assist the Regional Executive Committee in reviewing the plans and budget proposals of the 13 SDOs. This is to make sure that Operational Plans/WFPs are aligned with the DepEd CO and RO strategic thrusts and directions, strategies, interventions, and programs/projects/activities (PAPs), and should be based on the RO-identified pressing issues/challenges that need to be resolved within the next 5-years..

In response to the lingering challenges confronting DepEd Region V, which are the low access and participation and poor-quality learning outcomes, PPRD took the courage to make a difference and re-engineered the formulation of the annual operational plans/WFP of the RO-FSD and SDOs. Region V is the first region among the 17 regions in the country that dared to link the operational plans/WFP with that of the Office KRAs and expected deliverables. This is to ensure that annual plans/WFP are aligned not only with their respective Office KRAs and expected deliverables but also with the REDP targets, strategies, interventions, and PAPs. Amongst the systems and processes initiated by the PPRD was the provision of technical assistance, coaching, and mentoring to the 13 SDOs in the formulation of annual operational plans/WFP. As a result of this innovation, this year DepEd Region V did not receive any comment/suggestion/ recommendation from the Planning Service of the Central Office..

For CY 2022, PPRD continued to disseminate information and provide Technical Assistance to the selected SDO personnel in terms of the Policy Implementation, Assessment, and Policy Development Process Among the major accomplishments are as follows: PPRD leads in reviewing the existing policies and issuances to facilitate its contextualization based on data and research findings. Developed and proposed a policy adopting the research output of the completed research funded by the BERF. This proposed policy will provide a guideline for the administration of the Project CARE, an intervention and innovation project designed in a form of remedial sessions that implied constant practice with differentiated activities. It is designed purposively to provide reinforcement in the usual classroom activities that are constantly practiced and implemented for the purpose of enhancing the reading skills of the pupils. Likewise, the processes and procedures will be intended to applied by the teachers in Public Elementary schools region wide as it defines their responsibilities of pertaining to the administration and implementation of the project..

In the area of research management, PPRD continues to advocate the conduct of basic and action research to be funded by the region using the Policy Research Program (PRP) Fund. This is to encourage teachers, teaching-related, and non-teaching personnel to conduct research along the identified four (4) areas of concern (i.e., Curriculum, Assessment, and Instruction; Academic Support; Teacher Development; and Provision for Budget) to improve the performance of DepEd Region V as well as to keep abreast with the current and future trends in the field of strategic planning and research & data management. In addition, PPRD continuously provides technical assistance and various capacity building to capacitate researchers and research enthusiasts to improve the Regional Office and SDOs’ knowledge and skills as well as to promote the culture of research through the conduct of various research activities (i.e., Rebuzz , Conference: Howdy, etc.), and capacity building upskilling and retooling of RRC and SDRC in the Appraisal of Research Paper Proposal across the region..

Moreover, PPRD also sees the importance of research journals in education beyond providing a means of disseminating evidence-based and data-driven information and advocacy in published materials/documents. Thus, the Division issued various newsletters, (PPRD News, Baliksik etc.) research articles and developed the Surat Bikol as an Educational Research Journal (SBERJ) to be used as reference/research material by academic or technical researchers in the field of education. The Surat Bikol contains abstracts of research written by researchers on an array of topics duly approved by the Regional and Division Research Committee. Unlike newspapers, magazines, and other journals, the preparation of the Surat Bikol Journal is the PPRD’s publication of completed basic and action research of the region, which serves as a means of addressing issues and adding importance for evidenced-based and data-driven policy formulation, planning, and development of the Division. In addition, it also served as an avenue for advocating and motivating researchers to conduct research that is more educational by providing additional points, which will be used for their promotion once their research outputs have been approved and published. In the journal.

One of the major deliverables of the PPRD is to provide complete, valid, timely, and accurate data and information for planning, budgeting, and policy direction as well as provision for Technical Assistance on data management Aside from providing complete, valid, timely, and accurate data and information, PPRD manages the database system of the region to be used for policy, planning, research, and other data-driven decisions. It tracks the data management requirements, particularly enrolment data, key performance indicators, and other data requirements of the CO, ROs, and education stakeholders. To ensure that the data/info are accurate, valid, and updated, PPRD initiated the conduct of the various capacity-building program to enhance the knowledge and skills of the SDOs and School Personnel in-charge in maintaining the database management system ..

In addition to capacity building, a series of regional orientations were undertaken for the various DepEd issuances related to the preparation and checking of school forms so that SDOs can keep abreast with current developments. Amongst the capability building programs implemented are as follows: conferences/meetings/Orientations of Schools and SDO personnel on BOSY/EOSY/LIS QC and Early Registration, Capacity Building, and Training Roll-out on Program Management Information System across 13 SDOs into three (3) clusters, PMT and RPVT Meeting, Professional Sessions for Knowledge in IT for Lifelong Learning (UPSKILL) for POs and SEPSs in Planning and Research Section..

Notwithstanding the implementation of the activities specified in the previous accomplishments, PRRD has also managed/implemented the following ongoing and newly initiated PAPs of the Regional Director's Office as follows: CY 2022 Target Setting and Performance Planning and Commitment Regional ManCom Meetings Debriefing of the Performance Management Team (PMT) and Regional Performance Validating (RPVT) of the 13 SDOs OPCRF Validation Workshop on the CY 2023 Calendar od Activities.

The different innovations spearheaded by the PPRD acquired important data and analysis which was presented during the post-planning workshop that helped in the formulation of the operational plan and budget/WFP of the ten RO-FSD for the comprehensive release of funds such as GASS. The National Planning Conference and Regional ManCom Meetings will serve as a venue to present all the accomplishments for the year, particularly the impact of the various innovations, strategies, and interventions implemented by the region. The policy directions, strategies, and interventions will be used by the 10 RO-FSD as a direction in the formulation of their operational plan and budget/WFP and align the proposed programs/projects/activities to their respective Office Key Results Areas (KRAs) and Outputs/deliverables. Through the institutionalization of this activity, the PPRD, created significant progress in the implementation and sustainability of various programs/projects, particularly in terms of ensuring realistic, timely, and continuous delivery of goods and services in the new normal..

In addition to the various innovations and reforms initiated by the PPRD, reach out and touching the lives of those in the Geographically Isolated, Disadvantaged, and Conflict-Affected Areas (GIDCA). The personnel of the PPRD personally went to San Rafael Elementary School in San Rafael Daraga Albay to extend community service and help to empower themselves through sustainable initiatives. They were also provided with hygiene kits, school supplies and small tokens to brighten the activity. The PPRD also responded as part of corporate social responsibility to the marginalized sector in Region V through the PSA by donating hygiene kits to the Ingenuous People..

PPRD’s hard work paid off as it is now recognized by the Regional Top Management as one of the most effective and outstanding functional divisions, aside from its initiative in putting DepEd Region V on the right track by initiating the crafting of the comprehensive REDP, DepEd Region V was awarded a Plaque of Recognition as the 2 nd Most Outstanding Region in Program Management Information System Operationalization. This is in recognition of PPRD’s proactive operationalization of the PMIS to enhance efficiency by improving the planning, implementation, and monitoring of DepEd’s Programs, Projects, and Activities. In addition, DepEd Region V through the PPRD was also awarded a Plaque of Recognition for Exemplary Compliance and Active Participation in BEIS SY 2021-2022, and for the continuous improvement of the Data Management and Information System during the recently concluded 2022 National Planning Conference held at Subic Bay Exhibition and Convention Center, Olongapo , Zambales last November 15-17, 2022. Aside from the national recognition, PPRD is also consistent in the preparation of the documents for the timely payment of the activities conducted and thus awarded as “The Most Inspiring Functional Division of DepEd Region V” awarded last year by the PRAISE Committee..

Delayed cascading of the processes and standards of REDP due to difficulty in finding the availability of a Resource Person/Consultant to finalize the draft REDP, thus delay in the cascading and formulation of the DEDP of the 13 SDOs Limited funds allocated to finance the line-up PAPs for the continuous provision of TA, coaching, and mentoring to the RO-FDs and SDO through the implementation of the various regular activities ( i.e , formulation of SitAn and Formulation of the FY 2023 Plans and Budget, Post Planning Workshop for the preparation of the operational Plans/WFP, advocacy and dissemination of completed research and TA for the evaluation and approval of Basic Education Research Paper/s, and the printing and distribution of REDP Delayed in the downloading of the requested fund from the CO, thus resulting in the cancellation of the additional PAPs not funded by the GASS fund.

Late submission of completed research by the researchers which redound to the delay of the research fund and affecting the performance in the budget utilization Overlapping of activities due to emerging PAPs coming from the CO. Non- availability of Resources Person from the CO to provide TA and capacity building to the RO and SDOs Delayed approval of transferees thus affecting the actual reporting of enrolment Different interpretation in the accomplishing of school forms and guidelines Delayed verification of the submitted WFP of the RO to the CO due to misalign outputs of performance indicators as well as the activity performance indicators Delayed approval of the SDO WFP as most of the activities identified were not strategic activity but task-based (e.g., procurement of supplies and travel) and were not aligned with the strategies/interventions.

Partnership building and collaboration with the development partners like ABC+ to provide Resource Person/Consultant to finalize the draft REDP Early provision of TA by the RRC to potential PRP/BERF facility grantees, resulting to optimization of the research fund Resource mobilization with the DepEd CO to provide funds to implement various PAPs not funded by the region Continuous tracking of completed PAPs for the timely payment of the various activities already conducted Continue introducing new innovations in the area of strategic planning, research, and data management to improve the systems and process of the RO-FSD and SDOs.

Re-engineered the Regional Planning and Budgeting systems and processes to address the perennial problem of the region of no justification for strategies and interventions by re-introducing the best practices on the formulation of strategic planning, and in-depth situational analysis prior to the preparation of Plans & Budget Proposals. PPRD reconstituted the Regional Planning and Budget Committee ( RPBCom ) to assist the Regional Executive Committee in reviewing the plans and budget proposals of the 13 SDOs. This is to ensure that the Operational Plans/Work and Financial Plans are aligned with the DepEd CO and RO strategic thrusts and directions, strategies, interventions, and programs/projects/activities (PAPs), and should be based on the RO-identified pressing issues/challenges.