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[Audio] Welcome to your orientation! Learn how our department supports efficient hospital operations. Together, we make purchasing smooth and effective. Welcome to the Purchasing Department.
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[Audio] Department Overview We ensure timely, cost-efficient, and quality procurement. Mission: Support hospital operations through effective purchasing. Vision: Reliable and efficient partner in service delivery..
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[Audio] Dr. Mayshara Montojo, MD (Purchasing Head) Oversees activities and approvals Kathryn G. Abella (Procurement Specialist) Patrick Jay C. Abe (Purchasing Staff) Hanjillo Pattugalan (Purchasing Staff) Department Structure.
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[Audio] Oversees activities and approvals DR. MAYSHARA MONTOJO, MD Purchasing Head PATRICK JAY C. KATHRYN G. HANJILLO ABE ABELLA PATTUGALAN Purchasing Staff Procurement Specialist Purchasing Staff Request quotations, compare offers, prepare POs. Handles documentation and follow-ups. Communicates with suppliers and departments..
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[Audio] Purchasing Process Flow 1. PR Creation – Department requests items. 2. PR Review – Checked by Inventory Analyst. 3. PO Creation in Bizbox – Prepared by Purchasing. 4. PO Approval & Sending to Supplier. 5. Delivery & Receiving. 6. Payment Processing..
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[Audio] Policies and Procedures Require at least three quotations. Follow approval hierarchy by amount. Emergency purchases need justification. Maintain complete documentation for every purchase..
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[Audio] Coordination with Other Departments Requesting Departments – Provide specifications. Inventory Analyst – Check stock before PR. Accounting – Handles payments. President – Approves all purchases. Teamwork and communication are key..
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[Audio] Key System Used: Bizbox Bizbox Procurement Module manages PRs and POs. Allows tracking and monitoring. Supports efficiency and transparency. Includes approval routing and document control..
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[Audio] Summary & Closing You've learned: roles, process, systems, and contacts. Together, we ensure efficient purchasing. Thank you and welcome aboard!.