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[Audio] Welcome to the Purchasing Department! We're excited to have you on board. In this orientation, you'll learn how our team ensures that all departments get what they need on time, within budget, and with quality assurance. Let's get started!.
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[Audio] Our department's main role is to make sure that all hospital supplies and services are purchased efficiently and cost-effectively. Our mission is to support hospital operations through timely and transparent purchasing. Our vision is to be a reliable partner that helps keep the hospital running smoothly every day..
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[Audio] Here's how our team is organized. The Purchasing Officer leads and supervises the department. Our Buyers and Purchasing Assistants handle the day-to-day transactions, coordination with suppliers, and documentation. We also work closely with Inventory, Accounting, and Administration to ensure every purchase is properly supported and approved..
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[Audio] Let's look at the purchasing process. It starts with the Purchase Requisition, or PR, prepared by a department. The Inventory Analyst reviews it, then Purchasing creates a Purchase Order, or PO, using the Bizbox system. Once approved, the PO is sent to the supplier. After delivery and inspection, documents go to Accounting for payment processing..
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[Audio] We follow key policies to maintain fairness and accountability. At least three supplier quotations are required for every purchase. Approval levels depend on the amount and nature of the item. Emergency purchases must be properly justified and approved. All transactions must have complete documentation..
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[Audio] Good coordination is essential. We work with requesting departments for item details and specifications, Inventory for stock validation, Accounting for payments, and Administration or Finance for approval. Teamwork ensures that each purchase supports the hospital's mission efficiently..
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[Audio] We use the Bizbox system for our purchasing transactions. It helps us create, track, and monitor purchase requisitions and purchase orders in real time. Bizbox provides transparency, proper approval routing, and documentation control — all in one platform..
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[Audio] You've just learned how the Purchasing Department works, from roles and responsibilities to the purchasing process and system tools. We're glad to have you as part of the team. Together, we ensure efficient purchasing that keeps hospital operations running smoothly. Welcome aboard!.