PTW System

[Audio] "Good day everyone, and welcome to this training session on the Permit to Work (PTW) System. Today, we'll be diving into one of the most critical tools for ensuring workplace safety, especially when it comes to high-risk or non-routine tasks. The Permit to Work system is more than just a piece of paper or a process—it's a structured framework designed to protect lives, prevent accidents, and ensure compliance with safety regulations. It provides a formal way to identify hazards, assess risks, and implement controls before any work begins. During this session, we'll explore what the PTW system is, why it's so important, and how it works in practice. By the end of this training, you'll have a clear understanding of your role in the PTW process and how you can contribute to creating a safer work environment for everyone. Remember, safety is everyone's responsibility, and the PTW system is one of the most effective tools we have to manage risks in the workplace. So let's get started!".

[Audio] "Let's take a moment to outline the objectives of this training session on the Permit to Work system. First, we aim to identify the purpose and jobs that require a Permit to Work, such as high-risk tasks like hot work or confined space entry. The PTW system helps manage these risks effectively. Secondly, this session will train or refresh employees on the PTW system, ensuring everyone is aligned with best practices and procedures. Thirdly, we emphasize the importance of full commitment and compliance with the PTW procedure. This isn't just about following rules—it's about creating a safer workplace for everyone. Lastly, our goal is to enhance safety awareness across the organization. By understanding and applying the PTW system, we can prevent accidents and ensure everyone goes home safe. I encourage you all to engage actively throughout this session—ask questions, share experiences, and think about how you can apply these principles in your daily work.".

[Audio] "The Permit to Work (PTW) system is widely used across various industries, including the Oil, Petrochemical, Energy, and Chemical (OPEC) sectors. It is a critical component of an effective safety and health management system. The PTW system was developed to ensure workplace safety by controlling potential hazards inherent to these industries. It provides a structured process to identify risks, implement controls, and authorize work only when all safety measures are in place. By using the PTW system, organizations can protect workers, equipment, and the environment while maintaining compliance with safety standards.".

[Audio] "The Permit to Work (PTW) system serves as a vital control mechanism that facilitates clear communication between Occupiers, PTW Authorities, and PTW Users. Its main purpose is to identify and communicate the hazards involved in specific work activities, ensuring that everyone is aware of the risks and safety measures required. By fostering collaboration and hazard awareness, the PTW system enables the safe execution of tasks onsite, minimizing risks and preventing accidents. It ensures that all parties involved are aligned in their commitment to workplace safety.".

[Audio] "Occupiers or management play a critical role in ensuring the success of the Permit to Work system. Their responsibilities include: Establishing the PTW system and ensuring it is tailored to the organization's needs. Providing sufficient resources to properly implement and maintain the PTW system. Monitoring the PTW system to ensure it is effective and correctly applied across all activities. Auditing and reviewing the PTW system periodically to identify areas for improvement. Providing training and ensuring that all employees and contractors involved in the PTW process are competent and understand their roles. By fulfilling these responsibilities, management ensures that the PTW system operates effectively, minimizing risks and fostering a safe work environment." "Next, we have the responsibilities of the PTW Authority, who plays a key role in overseeing the Permit to Work process. Their duties include: Ensuring that PTW Users understand the PTW system and are competent to carry out their assigned duties safely. Reviewing potential incompatibilities when multiple jobs are being carried out simultaneously, to prevent conflicts or safety risks. Issuing permits to PTW Users, ensuring all necessary conditions are met before work begins. Conducting site inspections, where necessary, to monitor site conditions and verify that PTW requirements are being adhered to. The PTW Authority acts as a critical link in ensuring that the system is applied effectively and that safety measures are upheld during work activities." "Now, let's look at the responsibilities of the PTW User, who is directly involved in carrying out the work. Their duties include: Applying for a Permit to Work before starting any task, ensuring that all hazards are identified and addressed before work begins. Executing work activities in accordance with the PTW, work procedures, and site requirements, following all approved plans and instructions. Following all precautions and safety measures stated in the PTW, work procedures, and site instructions to ensure safe execution of tasks. Closing the PTW and communicating with the PTW Authority upon completion of the work, confirming that all tasks have been safely completed and the site is left in a safe condition. The PTW User plays a hands-on role in ensuring that safety protocols are followed during every stage of the job, making them a key contributor to workplace safety.".

[Audio] "Authorized personnel issuing the Permit to Work have critical responsibilities to ensure safety during high-risk tasks. They must identify all foreseeable hazards and safeguards, including PPE, on the permit. Verify that no incompatible work in the vicinity could interact with the intended task, preventing conflicts or risks. Communicate process-related hazards clearly to PTW Users, ensuring they understand the risks involved. Only issue the PTW to the User after confirming that all safety precautions are in place. Ensure site readiness and safety requirements are met before authorizing the permit for work to begin. They must be competent and fully understand the hazards associated with the work being permitted..

[Audio] They must have the authority to approve or reject PTW applications independently, without being pressured, ensuring decisions are made based on safety requirements. Review potential incompatibilities of multiple jobs to prevent conflicts and ensure safe coordination of activities. Verify that the PTW User understands the permit and is competent to carry out their duties safely and effectively. Lastly, when required, they should conduct site inspections to check and monitor site conditions, ensuring compliance with PTW requirements..

[Audio] "Now, let's discuss the responsibilities of personnel applying for a Permit to Work. Their role is crucial in ensuring that all safety measures are in place before work begins. They must first understand and address work hazards before starting the job, ensuring risks are properly managed. Communicate all work-related hazards to the PTW Authority during the application process, so these risks can be accounted for in the permit. Apply for the PTW before commencing any work, ensuring authorization is obtained and all conditions are met. During execution, they must carry out work activities in accordance with the PTW, work procedures, and site requirements to maintain compliance and safety. Ensure all workers involved are aware of and adhere to the conditions stipulated in the PTW, fostering a shared commitment to workplace safety. They must also verify that all workers have received appropriate training to perform their tasks competently and safely. They are responsible for following all precautions and safety measures stated in the PTW, work procedures, and site instructions throughout the duration of the task..

[Audio] They must be prepared to stop work and seek guidance if safety concerns arise or if conditions change, potentially leading to unsafe situations. Upon completion or suspension of work, they are responsible for leaving the site in a safe condition and informing the PTW Authority. Finally, they must close off the PTW and communicate with the PTW Authority once the work is completed, ensuring proper documentation and verification..

[Audio] "The Permit to Work system includes several types of permits, each tailored to specific high-risk tasks. Let's briefly review them: General/Cold Work Permit: Used for routine tasks that do not involve ignition sources or special hazards, such as maintenance or cleaning. Hot Work Permit: Required for activities involving heat, sparks, or open flames, such as welding, cutting, or grinding. Work at Height Permit: Issued for tasks performed above 1.9 meters, ensuring safety measures are in place to prevent falls. Lifting Operations Permit: Ensures safe execution of crane or heavy lifting activities by mitigating risks associated with load handling. Confined Space Entry Permit: Authorizes entry into enclosed spaces like tanks or silos, where hazards such as low oxygen levels may exist. Excavation Works Permit: Controls risks associated with digging or trenching activities, including underground utilities and soil stability. Abnormal Conditions Permit: Covers tasks performed under unusual circumstances that require additional precautions, such as emergency repairs during adverse weather conditions. Each permit ensures that hazards are identified and controlled before work begins, protecting workers and the environment.".

[Audio] "Let's now discuss the specific requirements for the Permit to Work system at COIM. These guidelines ensure that permits are applied, issued, and executed safely and effectively: All applicants must be appointed Supervisors to ensure accountability and proper oversight. Eligible applicants are required to attend in-house PTW training, ensuring they understand the system and their responsibilities. Only trained applicants are allowed to apply for permits, reinforcing competency in safety procedures. Permits are valid for one shift only—either 0800–2000hrs or 2000–0800hrs—ensuring work is closely monitored. Permits are non-transferable and not extendable, maintaining control over work activities. All work areas must be barricaded to prevent unauthorized access and ensure site safety. Permits must be displayed at the worksite at all times, providing visibility and clarity on authorized tasks. Take a look on the types of the PTW that are available in COIM. General Hotwork Confined space Lifting Work at Height Excavation These requirements help establish a structured and safe approach to managing high-risk tasks, ensuring compliance and minimizing hazards.".

[Audio] "Let's now discuss some of the high-risk activities frequently carried out in COIM and the specific requirements associated with each: - Hot Work Permit: Hot work involves tasks like welding, grinding, or cutting that generate heat, sparks, or flames. A permit is required to ensure fire risks are managed through proper precautions like fire watches, protective equipment, and site inspections. The permit must be displayed at the worksite and returned upon completion. - Confined Space Entry: Confined spaces are enclosed areas with limited entry or exit, such as tanks or silos. These spaces pose risks like toxic atmospheres or oxygen deficiency. A permit ensures hazards are identified, ventilation is provided, and workers are equipped with safety gear and trained for emergencies. - Lifting Operations: Lifting activities involve cranes, hoists, or other equipment to move heavy loads. A permit ensures a detailed lifting plan is prepared, risks are assessed, and safety measures like barricades and proper rigging methods are implemented. - Work at Height: Tasks performed above 1.9 meters require a permit to prevent falls. Safety measures include fall protection systems, proper scaffolding, and ensuring workers are trained in height safety protocols. These permits ensure that all hazards are controlled before work begins, protecting workers and maintaining compliance with safety standards.".

[Audio] Here is how the flowchart on the PTW system looks like..

[Audio] "Before mobilizing to begin any work at COIM, there are several important steps that must be followed to ensure safety and compliance: Ensure that all documents and personnel competencies are submitted to the relevant department or responsible person(s) for review. Only approved documents are permitted for use on-site. Equipment used in COIM must be certified and approved, and all equipment must undergo a physical inspection by COIM personnel to verify its condition and suitability. Contractors and vendors must report to the responsible person(s) at COIM before applying for the Permit to Work (PTW), ensuring proper coordination and oversight. Personal Protective Equipment (PPE) must be worn at all times when entering the Production Zone, as this is mandatory for safety. PPE specific must be worn when performing activities (refer to Risk Assessment). Activity-specific Only PPE must be worn based on the Risk Assessment, ensuring workers are adequately protected for the task at hand. Finally, a briefing must be conducted prior to the commencement of any activities to ensure everyone understands the risks, procedures, and safety requirements. By following these steps, we can ensure that all work is carried out safely, efficiently, and in compliance with COIM's standards.".

[Audio] "In the event of an emergency evacuation during the validity of a Permit to Work (PTW), it's critical to follow these steps to ensure safety and compliance: Immediately stop all work and evacuate the area as directed by the emergency response procedures. Follow the established evacuation routes and procedures to reach the designated assembly areas safely. During the emergency, the PTW will be automatically suspended to prioritize safety. Once the emergency is over, the PTW must be reassessed and revalidated before work can resume. The Permit Applicant and Permit Authorizer must inspect the work site to ensure conditions haven't changed due to the emergency. If conditions have changed, the PTW may need to be updated or a new permit issued before continuing work. If the emergency has not affected work conditions, the Permit Applicant can revalidate the existing PTW, allowing work to safely resume..

[Audio] "In summary, the Permit to Work (PTW) system is a vital tool for managing high-risk activities and ensuring workplace safety. It provides a structured framework to identify hazards, implement controls, and authorize work only when all safety measures are in place. We've explored the responsibilities of various individuals involved in the PTW process—Occupiers, PTW Authorities, PTW Users, and Authorized Personnel—each playing a critical role in maintaining compliance and minimizing risks. We also reviewed the types of permits required for specific high-risk activities, such as hot work, confined space entry, lifting operations, and work at height. These permits ensure that hazards are properly managed before work begins. Additionally, we discussed COIM's PTW requirements, pre-mobilization steps, and emergency procedures—all designed to uphold safety standards and foster a proactive safety culture. As we conclude, I encourage everyone to apply what you've learned today in your daily tasks. By understanding your roles and responsibilities within the PTW system and adhering to its procedures, we can collectively create a safer workplace for all. Thank you for your attention and commitment to safety.".