PROCUREMENT UNIT is responsible for the procurement of all supplies, materials, equipment and services needed for the PSHS-CRC operations.

[Audio] Good day everyone. Now, we will be discussing the Procurement process..

[Audio] The PROCUREMENT UNIT is responsible for the procurement of all supplies, materials, equipment and services needed for the PSHS- CRC operations..

[Audio] These are the personnel in the Procurement Unit. The Procurement Officer Ms. Ivy Bastasa and the Procurement Unit clerk and canvasser, Ms. Janine Arrogante..

[Audio] In every government institution, the procurement planning always begins with the preparation of the Project Procurement Management Plan or the PPMP. The Project Procurement Management Plan (PPMP) is a document that contains everything that the Procuring Entity will be buying, categorized into either goods, services or infrastructure. The PPMP serves as a guide document in the procurement and contract implementation process, as well as a vital reference in procurement monitoring.

[Audio] This is the PSHS CRC PPMP for caledar year 2022. It contains the list of all supplies, materials, services and equipment that we have already bought and will still be buying until the end of this year..

[Audio] So, how do we prepare the PPMP? Section 7 of the 2016 Implementing Rules and Regulations of Republic Act 9184 otherwise known as the Government Procurement Reform Act) provides the legal reference for the preparation of the PPMP It clearly states that: The End- User or Implementing Unit must: Number one, the end user must be able to Identify the needs of the End-user unit The end user must be able to address questions such as what is the purpose of the procurement? What are the problems/needs that the project or procurement aims to address? Number two, the end user must be able to Identify alternative solutions/ products/ services or do the Market research At this stage, the end user must address questions such as What alternative solutions to the needs are available in the Market? What are the sources of these products/services? Are these items/services easily obtainable? How much is the cost of each alternative? Number three, the end user must Compare the alternatives in terms of the following: Value for money – this refers to the quality, benefits, acquisition cost (inclusive of VAT, installation, delivery charges), maintenance, spare parts & operating cost.

[Audio] The end user must do Risk Assessment and management- this is applicable to high technology complex, or high value procurement, such as infra, equipment, vehicles and the like, ( risks identified may be the obsolescence of the equipment, availability of support services, capacity of contractors to implement the project, among others) Next, the end user must identify Government policies that have an impact on the project or procurement And other factors identified y the end user. After the end user have compared all the factor mentioned above, the end user can now choose from among the alternatives the one that is most beneficial to the Procuring Entity.

[Audio] Now, we will be discussing the DOCUMENTARY REQUIREMENTS and ACTIVITY FLOWCHART for the PROCUREMENT of GOODS.

[Audio] Number 1 documentary requirement is the Proposal. After The end user has prepared the proposal, It will now be forwarded to the Assistant Chief for checking, then to the Division chief for checking and recommending approval, after which, it will be forwarded to the Budget Officer and Accountant for the certification of availability of funds and to the Office of the Campus director for final approval..

[Audio] This is a sample proposal for today's In service training until next weeks team building activity. The Proposal must contain The rationale.

[Audio] The Brief description of the activity, venue, duration and schedule, intended participants, target accomplishment.

[Audio] Iine item budget. LINE-ITEM BUDGET: PSHS-CRC AVR August 15-16.2022 Day 97 pax @ PhD 350.cupax lunch: rice, pork fish, kamote tops, eggplant and Okra salad, canned drink PM snacks: tuna sandwich mth chips and cucumber juice 97 pax @ Php •so.oo/pax lunch: beef with broccoli, tinolang isda, chopsuey, mango float. rice and softdrinks PM snacks: egg pie and guyabano juice (with free-flowing coffee and water With dispenser) Cagwait. Surigao del Sur August 22-23, 2022 Day 3 97 @ Php 2(nn'pax breakfast: longanisa. dried fish , bread and butter, nce, fruits and coffee or milo 98 pax @ Php 4SOWpax AM snacks: burger with chips and buko juice lunch: fried chicken, garlic shrimp. tinolang babov. rice, softdrink, fruit salad PM sr-,Eks: bin$it and calamansi juice 97 pax @ Php 250.Ø/pax dinner: Source Of Funds TOTAL.

fish kinilaw. fish tin". •nd •dobong pusit. fr uits. ree nd softdrinks Socials Night @ peanuts. and for 92 97 pay@ Php breakfast: hotd%, corned bread and butter, rice. fruits and coffee or milo 98 pax@ php AM snacks: spaghetti and canned fruit juice lunch: rice, softdrinks, pork grilled fish, kamote tops. eggplant and Okra salad. tapic„ca, canned drink PM snacks: native delicacies and cucumber juice (with free-flowing coffee and water With dispenser) Function hall (can 98 Of tables and chairs, air conditioned with sound system. LCD projector and Screen, and Wth at least 2 microphones for 2 days) and rooms for 97 pax 22•23, 2022 Dri-fit shirt @ 3m.m,'gx Tarpaulin 6xII With evelet Van rental 12 seaters (4 vans 16.cmm) August 22-23, 2022 Gift Certificates denomination) Honorarium for Resource Speaker Honorarium for Team Building Facilitator Miscellaneous rorm PSHS-CO-F 75.cmo 29,700m 64m). m sux) u).

[Audio] And other resources needed. •Note: clndicate source Of funds for outside fi•nding; indicate if there is from students. > OTHER REY)URCES NEEDED: Facility: AVR Equipment: microphone. projectors. internet conn«tivitv, sound system. printers, camera, tables and chairs. water, water dispenser Other resources: MIS/IT. Janitorial services Organizer Date: Organa Date: NA T. PADILLA Orgari.zer Date: Recommending Approval: DSA Chief Certificate of Availability of Fund: Noted by: Adviser/ Sponsor/coordinator Date RPAD Chief (For activity) RAELE N'MARI E. SORRERA Budget Officer ? 8 JUL Date FAD hi -71 Date Approving Authority: ENGR, RAMJI . SANCHEZ PSHS-CX).F-OSA.OI -ver02-Rev02-03G.Q2 Executive Director (For OED-initiated Date.

[Audio] Additional Attachments for the Proposal are 1. Tarpaulin layout 2. Program layout 3. Plaque design and text, etc. 4. Evaluation Tool 5. CV of Guest Speaker/s and other attachments which may be subject for approval.

[Audio] The next documentary requirement is the Purchase Request. After the proposal is approved, the end user will now prepare the Purchase request and have it signed by the division chief for recommending approval, forward the PR to the Procurement unit for the number assignment and to the campus director for final approval, once approved, the PR along with the approved Proposal will now be forwarded back to the procurement unit for processing..

[Audio] This is a sample of an accomplished purchase request form..

PCS unit m •fit shirt Tarpaulin I With et Van rental 12 seaters (4 vans x 22-23. 2022 Gift Certificates I (my) &nornination TOTAL 403,750.00 Purpose: PSHS-CRC ORGANIZATIONAL SEMINAR. IN-SERVICE TRAINING, REORIENTATION ON GENDER MAINSTRFAMING AND TEAM BUILDING ACTIVITY FOR AY 2022-2023 Signature: Name: Designation : Request Y • EMMAIO . ABAR Records Officer IVActivity Recommending Approval: Approved ENGR. • S. ROMANO g Administrative Officer SANCHEZ.

[Audio] The next documentary requirement is the request for quotation. Once approved PR is received by the Procurement Unit, the procurement officer or bac secretariat will now facilitate the posting and issuance of the RFQ. Items with approved budget for the contract amounting Fifty Thousand and up will require mandatory posting in Philgeps for three calendar days, while items below fifty thousand will be issued directly to suppliers..