Stand Up Meeting

[Virtual Presenter] Good morning everyone! It's great to have a room full of people ready to discuss workplace safety and productivity. We are here today to look at ways we can ensure that our employees are safe and productive while on the job. We will also be discussing employee engagement and HR initiatives that help to create a positive working environment. Let's get started!.

[Audio] Plan ahead for stand up meetings. Consider the objectives identify any issues and agree on a proposed approach. Be mindful of your environment and potential safety issues. Gather necessary documents maps and other materials. Express yourself clearly and concisely and take notes for a successful meeting..

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[Audio] You should leave the station no later than 9: 00 AM. Please do your best to load quickly and efficiently. If you finish your route quickly assist your co-workers so everyone can leave the garage at the same time. DVIC for vans should be 3-4 minute, box trucks 4-5 minute. Let's collaborate and leave the garage in an organized way..

[Audio] It is essential that our company meets the highest safety standards meaning our drivers must strictly adhere to safety protocols and regulations. We must not attempt to drive down customer driveways to avoid getting stuck or causing property damage. Let us remember to always carry out our business in a safe and responsible manner..

[Audio] At Stand Up Meetings it is important to be mindful of your actions and behaviour in order to remain safe while going about your daily tasks. During such meetings it is essential to look around and take note of potential risks. Taking a few minutes to check for blind spots adjust mirrors measure fuel levels and recharge electric vehicles can prevent hazardous incidents and ensure safety for all. Mindful awareness of our surroundings allows us to be accountable and safe in our day-to-day activities..

[Audio] When delivering a package precision is essential. To guarantee customer satisfaction and maintain our reliability we must be meticulous. This includes verifying the customer is at the designated address taking into account the service to be performed not photographing aspects including reflections house numbers or persons and preventing any property damage by avoiding walking on customers' lawns. Lastly always make certain to verify the address on the package aligns with that indicated in the flex app..

Blurred motion traffic. Remember to call driver support with any on the road issues then call dispatch if driver support cannot help with that specific request.

[Audio] It is essential to remember the importance of our role as helpers for the safe and successful delivery of each package. We must refrain from engaging in any activities that may distract our drivers while on the road such as prolonged phone calls. It is also essential to remind our drivers to wear their seatbelts at all times and to wear ours too..

[Audio] Communication among a team's members is a powerful means of guaranteeing increased collaboration and enthusiasm. A stand-up meeting is a helpful instrument to bring everyone within a team together. Stand-up meetings are quick gatherings that take place while standing. It keeps the entire team concentrated and encourages them to make progress faster. This helps each individual comprehend their role and the related performance objectives. When it's the ideal opportunity to stand up it's good to cover progress make choices and recognize what steps to take next..

[Audio] Discussing the advantages of a stand up meeting it is an efficient way of managing teams and provides generous motivation and direction. Team members become more engaged in their tasks and have a greater feeling of accountability when using it. It keeps proceedings short and concise allowing team members to deliver updates quickly and move on to the next task. Keep in mind the stand up meeting is not a substitute for proper planning but it is an effective way to quickly review and assign tasks. Proceed to begin loading the packages to continue the daily tasks..

[Audio] Prior to commencing your journey it is essential to have all paperwork and equipment in order as a professional. This means ensuring that your driver's license is up-to-date you have a valid DOT Medical Card your SDs have been properly examined and all D-O-T required items are accounted for. Your helper should be continuously monitoring your phone for contact with Dispatch every hour. It is also important to remain 8 seconds behind any other vehicles. Before leaving the station take the time to check your route and equipment to guarantee a secure and successful trip..

[Audio] To begin your workday press the "Start Work" button. Wave 1 is set to 8:15am while Wave 2 is set to 9:00am. Should you wish to take a meal break during your shift press the "Take Meal" button and once you're done hit the "End Meal" button. When you are ready to finish your workday press the "End Work" button..

[Audio] We are discussing the essential vehicle documents for safe and legal driving. Our main topics are vehicle insurance rental agreements registration and exemptions for short haul operations. Furthermore we should make sure D-O-T vehicles have the necessary decals and exemptions plus go through regular inspections. Let's make sure our vehicles and drivers are safe..

[Audio] Having a regular check-in system is essential for successful project implementation and standup meetings are an efficient way to guarantee this. An automated system makes the process of conducting these meetings much simpler and allows for reduced mistakes. It also maintains transparency between team members and encourages team collaboration. Regular standup meetings help keep teams aligned and makes sure that the project is finished on schedule and with minimal effort..

[Audio] When driving ensure your safety and alertness by being aware of your environment and adhering to safety regulations. Follow posted speed limits traffic laws and respect stop signs and red lights. Additionally make sure the vehicle you are operating is fit for the journey and that you take potential obstacles and hazards into account such as low clearances. Remember to check for blind spots when driving and use the three points of contact technique when getting in and out of the vehicle..

[Audio] Employee safety is a priority and fire extinguishers need to be in suitable and easily reachable locations so that in an emergency situation we can respond quickly. Ensuring that the fire extinguishers are secure and in the right places will help our employees to feel safe and secure in the workplace..

[Audio] Adhering to highway safety regulations is essential to stay safe on the road. Always remember to keep within the speed limit wear a seatbelt and avoid the left two lanes of the highway. Pay close attention to the road signs and ensure to signal when changing lanes. Additionally make sure that the truck has all documents such as registration short haul exemption insurance and D-O-T decals on its sides. Moreover before leaving any station make sure to have with you driver's license and dot medical card. By following these safety regulations it will ensure a safe drive for all..

[Audio] In the United States repetitive strain injury or R-S-I is the number one enemy of worker productivity and health. This is an umbrella term for a variety of injuries caused by repeating motions such as typing or lifting. Studies show that workers who experience these conditions are more likely to miss work experience lower morale and be less productive. Employers can help to reduce the risk of R-S-I for their workers by implementing ergonomic workstations encouraging short breaks and providing access to physical therapy or counseling..

[Audio] "Wear your seatbelt it's the law! Just like a seatbelt is essential for a safe journey effective communication is critical for success in any endeavor. The next slide will discuss the importance of good communication and the potential consequences of a lack thereof. Let's take a look..

[Audio] Being a responsible employee and a member of the community it is important that we do not use our phones while driving. Distracted driving is one of the most common causes of car accidents hence we should maintain our focus on the road when operating a car. To ensure the safety of other citizens we should avoid using our phones while driving and stay alert..

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[Audio] Ensure that customers sign in or swipe when entering your office to keep a record of who enters and why. To show your appreciation thank the customer for their visit and offer them a thank you pamphlet to remind them of your appreciation. This will help to create a strong customer relationship..

[Audio] Our Employee Engagement & HR team has developed a streamlined "stand up meeting" system for customer deliveries. Customers can select the room for the item delivery receive guidance on quickly and properly unpacking items have TVs lightly assembled trash removed and sign off. Additionally our team is making sure to connect with customers via phone call or text message 30 minutes ahead of arrival. Ultimately this ensures that deliveries are made between the stipulated window of 11AM to 2PM 2PM to 5PM or 8PM to 8PM..

[Audio] Calling or texting the customer 30 minutes prior to arriving is the first step for performing stand up meetings. Once you're there deliver and unpack the item to the customer's room of choice. Don't forget to take all the necessary tools for the delivery. Set the trash to the side and locate the instruction manual then start the assembly following the instructions step by step. Once it's complete the helper can take the trash to the truck while the driver stays with the customer to check that they are satisfied with the service. The customer must sign and swipe to finish before handing out a thank you pamphlet and moving on to the next delivery..

[Audio] Safety should always be a priority in a successful Stand Up Meeting. Employees should be aware of the risks associated with travelling on roads that may be obstructed by debris or hazardous weather conditions. We should always strive to avoid any roads that are muddy icy snow covered rocky or contain any other hazard that might pose a risk to safe travel. Let's work together to keep our employees safe and aware of any risks they may encounter on the road..

[Audio] Safety is of utmost importance and staying on the right side of the road is essential when driving to avoid any potential hazards. It is essential to pay close attention to obstructions like tree branches low hanging wires and bridges that may be too low for your vehicle. In case of doubt it is advisable to have someone come outside to guide you slowly forward..

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[Audio] It is essential to have weigh stations while driving trucks to establish safety regulations since overloaded trucks not only cause damage to bridges and residential areas but also poses risks to the safety of all road users. By ensuring all trucks are within the set weight regulations it will protect against road damage and create a safe environment..

[Audio] Stand up meetings can be a great way for companies to foster employee engagement and HR initiatives. It allows employees to communicate collaborate and come up with ideas. This type of gathering can bring various benefits to team building and problem-solving creating an atmosphere that promotes creativity and innovation. An ideal location for a successful stand-up meeting would be an empty warehouse with yellow pillars. Let's discuss the various advantages that the stand-up meeting can provide..

[Audio] Stand Up Meetings can be beneficial for employee engagement and productivity in the workplace. To ensure an energetic atmosphere and keep the meeting time-efficient employees should remain standing throughout the meeting. For the safety of all involved a speed limit for movement around the station should be set at 5 miles per hour. This will provide a secure and safe environment for all participants..

[Audio] As a reminder of the importance of keeping all our colleagues safe please adhere to the safety protocol. Always wear your yellow safety vest when in the station and your blue Amazon vest when out on the road. Safety is our priority and we must maintain our standards. Cooperation is greatly appreciated..

[Audio] It is essential to always wear the appropriate safety shoes in order to keep our workplace safe. We have arranged for orders to be placed through Zappos if anyone does not have access to safety shoes. For any inquiries please contact Dante Peter or Nico..

[Audio] All employees should have the necessary tools to complete their work efficiently and effectively. To ensure this each staff member should have a pouch containing a vehicle key box cutter phone charger portable battery screwdriver fuel card and tire gauge. Having these items close at hand will help ensure every task is done properly and in a timely manner..

[Audio] Ensure you have all the resources necessary before beginning your shift and adhere to all protocols and processes. Complete a D-V-I-C check and that fuel and D-E-F levels are at appropriate levels. Read any related messages on Whatsapp such as fuel type dock door route number and number of stops. Have the pouch with the needed items for the shift; phone phone charger fuel card boxcutter portable battery screw driver and tire gauge. At the end of the shift scan all packages and receive approval from your D-S-P before swiping to finish. This is essential for a successful shift and to uphold safety protocols..

[Audio] D-E-F is required in certain vehicles with diesel engines. It must be added to the D-E-F tank not the diesel tank in order to ensure optimal engine performance. In this slide we will discuss which vehicles require Diesel Exhaust Fluid..

[Audio] We acknowledge that life can throw us curveballs but it's important to provide proper notice for any call-outs or late arrivals. Not doing so may result in disciplinary action up to and including termination of employment. If a call-out is right before a shift for a situation that is not an emergency suspension or even job loss may be incurred. Ensuring our communication is clear and timely is key..

[Audio] Nowadays in many workplaces stand-up meetings are a great way to increase productivity focus and collaboration. This is also true for our workplace. To ensure that our employees have enough breaks and enough rest we have implemented a policy that anyone who works for more than 8 hours will have to take a total of three breaks: two paid and one unpaid. The unpaid break should be no longer than 15 minutes and the other two should be 30 minutes long and taken in the order of 15 – 30 – 15. This will help our employees stay focused while preserving their well-being..

[Audio] As a professional driver it is essential to follow the rules of the road. Make sure to stop at all stop signs yield signs and come to a complete stop at red lights and stale green lights. Ensure that you always wear a seatbelt when you are in the vehicle and be aware of all traffic signs especially those that prohibit the access of trucks. Following these rules of the road will help you ensure that you have a safe journey every time you get behind the wheel. Thank you..

[Audio] It is important to consider the consequences prior to driving a truck on certain roads. These roads may be too narrow or unable to bear the weight a truck exerts or contain smaller bridges with the same issue. If an individual does choose to drive in such places they can expect a hefty fine to be pulled over by the police cause damage to public or private property receive damages to their own vehicle or even cause an accident or injury. Thus driving on roads not intended for trucks is not advisable due to the associated risks..

[Audio] Standup meetings are gaining increasing traction in work settings. Lasting only a short amount of time they are an efficient way for teams to exchange info. Team members use them to relay their progress and obtain feedback from colleagues. Such meetings can help build a dynamic of collaboration communication and trust encouraging each team member to contribute their very best..

[Audio] We'll be holding our regular stand up meeting at 9:30 AM to discuss the challenges and opportunities that lie ahead of us. This meeting is an opportunity to discuss our individual and collective progress to ensure that we remain on track and continue to make progress. Let's make the most of this meeting to stay motivated and engaged in our endeavors..

[Audio] Ensure successful deliveries by taking these steps: have a photo or signature showing the package has been received by the right person. In cases where the recipient isn't present be sure to select the relevant option at the end of the delivery process and never leave the package with a household member..

[Audio] To ensure high performance and quality proof of delivery and driver performance must be met. Delivering to a household member is not allowed and any Road Side Inspection failure or No Call No Show will lead to suspension or termination. Additionally drivers must contact customers 30 minutes prior to delivery and text them for any "Recipient Not Required" situations. Drivers must be back to the station at 6:30/6:45 pm and have delivered all packages. Those who meet the expectations in safety quality and professionalism will be rewarded accordingly..

[Audio] To ensure successful package delivery the address used must match the one on the FlexApp. Additionally delivery personnel should scan packages directly at the delivery location and abide by customer instructions listed on the FlexApp. For safety precautions it is important to not leave packages at a location that could be susceptible to theft..

[Audio] Reaching the end of our presentation on Stand Up Meetings we hope you have found this useful and have a greater understanding of what a Stand Up Meeting is and how it can help your team. Before concluding we'd like to invite everyone to share any questions comments or concerns. If you have any queries please don't hesitate to ask. Appreciate your participation and willingness to listen..