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[Audio] ONLINE PRE-BID CONFERENCE at COTABATO ELECTRIC COOPERATIVE, INC. (COTELCO), Manubuan, Matalam, Cotabato.

[Audio] INSTRUCTION TO BIDDERS. INSTRUCTION TO BIDDERS.

[Audio] The BAC shall conduct the Pre-Bid Conference/ Opening of Bids using Zoom Teleconferencing Software Application at the time prescribed under the Invitation to Bid. Zoom Meeting ID will be sent to the prospective bidders at least one (1) hour before the start of the Pre-Bid. Only Bidders who have paid the Bidding Documents Fee shall be allowed to join the Online Pre-Bid Conference. Non-attendance in the Pre-Bid Conference shall be deemed a waiver on the part of the absent Bidder to question any matter that was taken up and decided during the Pre-Bid Conference. The Chairman of the BAC will be the moderator for the Pre-Bid Conference. The bidders will be required to mute their audio while one is talking. The bidder may be allowed to speak if the BAC Chairman has properly acknowledged him/her.

[Audio] The bidders must be properly informed that any statement made at the Pre-bid Conference shall not modify the terms of the Bidding Documents unless such statement is specifically identified in writing as an amendment or as Supplemental Bulletin. Any Supplemental Bid Bulletin to be issued by the BAC will be emailed to the email address of the bidder declared in the Letter of Intent not later than 7 calendar days before the deadline for the submission and receipt of the bids..

[Audio] To all participating bidders, filing and submission of Eligibility Requirements must follow these format: For ENVELOPE 1 : CLASS "A" DOCUMENTS It should have the following: Folder 1 : Legal Documents Folder 2 : Technical Documents Folder 3 : Financial Documents Folder 4 : "Class B" Documents For ENVELOPE 2 : BID PROPOSALS It should have the following: Folder 1 : Technical Proposal Folder 2 : Financial Proposal.

[Audio] For the ENVELOPE 1 CLASS "A" DOCUMENTS. ENVELOPE 1 CLASS "A" DOCUMENTS.

[Audio] First, LEGAL DOCUMENTS, it must have the following requirements; 1. DTI business name registration/ SEC registration certificate, whichever is appropriate under laws of the Philippines; 2. Valid and current Mayor's permit/municipal license; (principal place of business); 3. Valid and current Mayor's permit/municipal license; (principal place of business); 4. Omnibus Sworn Statement – Affidavit (It must be supported by a Secretary's Certificate).

[Audio] 5. Compliance with E.O. number 398 Proof of VAT payments for the past six months. Tax Clearance from the BIR to prove bidder's full and timely payment of taxes to the government A Certification under oath from the bidders responsible officers that the bidder is free and clear of all liabilities with the government. 6. General Information Sheet (GIS) for Stock Corporations issued by the Securities and Exchange Commission (SEC). For cooperatives, bidders must submit the Certificate of Registration from the Cooperative Development Authority (CDA); 7. Certificate of PhilGEPS Registration – Minimum Requirement is Platinum 8. DOLE Certification, applicable only for contracts inlvolving the labor and manpower;.

[Audio] For the TECHNICAL DOCUMENTS 1. Statement in matrix form all ongoing and completed government and private contracts (service contracts, maintenance contracts, purchase orders, job orders, etc.) within the relevant period, where applicable, including contracts awarded but not yet started, if any. The statement shall state whether each contract is; a. Ongoing, Completed or Awarded but not yet started; within the relevant period, where applicable. Each contract should include the following: i. The name of the contract; ii. Date of Contract; iii. Amount of contract and value of outstanding contracts; iv. Date of delivery; v. End-user's acceptance, if completed b. Statement identifying the bidder's Single Largest Completed Contract (SLCC) similar to the contract to be bid within the relevant period as provided in the bidding documents..

[Audio] 2. Complete set of Audited Financial Statements, showing, among others, the prospective total and current assets and liabilities, stamped "received" by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission. Complete set of financial statement includes the following: Balance Sheet Income Statement Statement of Changes in Equity Cash Flow Statement Notes to Financial Statement Statement of Management Responsibility for Financial Statement income Tax Return with Proof of Payment.

[Audio] For the FINANCIAL DOCUMENTS, The prospective bidder's computation for its Net Financial Contracting Capacity (NFCC) should be equal or more than the ABC, or a commitment from a universal or commercial bank to extend to its credit line if awarded the contract to be bid, in an amount not lower than the amount set by the procuring entity, which shall be at least equal (100%) to the Approved Budget for the Contract (ABC) to be bid. Take note that: Computation of NFCC should be certified by an accountant or external auditor and must be notarized. If it's a photocopy it should be stamped "certified true copy"..

[Audio] For the "CLASS B" DOCUMENTS Valid joint venture agreement, in case of a joint venture. Each member of the joint venture shall submit the required eligibility documents;.

[Audio] For the Envelope 2 which is the Bid Proposal.

[Audio] For Folder 1, TECHNICAL PROPOSAL 1. Bid Security as to form, amount and validity period 2. Authority of the Signatory 3. Confirming statement on Delivery Schedule 4. Confirming statement on Warranty being offered 5. Details of Technical Specification 6. Certificate of Site Inspection, applicable only for contracts involving construction. 7. The bidders shall prepare and include a Gantt chart aligned with the Schedule of Requirements. 8. ERC Type Approved (Applicable for kWh-Meter).

[Audio] For the Folder 2, Financial Proposal; Bid prices in the prescribed bid form (Amount should be in words and figure). And each document submitted, if it is a photocopy or a faithful reproduction should be stamped "certified true copy" with the signature of an authorized signatory. Take note that Submit one (1) original copy and one (1) photocopy from the original copy of all documents submitted for each participated lot..

[Audio] For the SUBMISSION OF HARD COPY OF THE ELIGIBILITY REQUIREMENTS. All Eligibility Requirements must be placed on a "BLUE FOLDER & BLUE ENVELOPE" with COMPLETE TABBING, and must follow these formats: Please see the sample format below for your reference..

[Audio] Reminder for the SUBMISSION OF HARD COPY OF THE ELIGIBILITY REQUIREMENTS 1. It must have Label. Each bid envelope should be labelled following the format provided. 2. It must be seal. All bid envelopes must be sealed. 3. It must be sign. Sealed flaps must be signed by the bidder's authorized signatory. 4. It must be send. Mail the hard copies of the bid to COTELCO BAC official Address and submit proof of mailing of the same to COTELCO BAC official e-mail address..

[Audio] For the SUBMISSION OF ELECTRONIC COPY OF THE ELIGIBILITY REQUIREMENTS. To all prospective bidders, kindly observe for the proper naming of files: Please see the sample format below for you reference. Take note that All compressed archive file (ZIP Format) including all PDF Files must be encrypted and password protected to ensure that all folders will be opened only upon the scheduled Opening of Bids. Passwords shall be sent thru separate email during the on-going online bidding or via zoom chat box..

[Audio] Reminder for the SUBMISSION OF ELECTRONIC COPY OF THE ELIGIBILITY REQUIREMENTS 1. Scan hard copies of all the documents into PDF 2. Secure each file with unique passwords and collate all files into one (1) password-protected archive compressed file (WinZip or WinRAR) 3. Upload WinZiP or WinRAR compressed file into a Google Drive and generate the download link. 4. Send the google drive download link to COTELCO BAC Official Email Addresses thru cotelco.bac@gmail.com.

[Audio] For the Bidding Timeline, the bidding shall undergo though the following process; Pre-bid Conference ISSUANCE OF MINUTES OF THE PRE-BID AND SBB SUBMISSION OF ELIGIBILITY REQUIREMENTS OPENING OF BIDS The bidding timeline is outlined in the published Invitation to Bid..

[Audio] OTHER IMPORTANT REMINDERS: For the Legal Documents; 1. OMNIBUS SWORN STATEMENT: It must be supported by a SECRETARY'S CERTIFICATE & BOARD RESOLUTION stating the authorized representative of the company (for corporation) during the Opening of Bids 2. PROOF OF VAT FOR THE PAST SIX MONTHS: It must be from OCTOBER 2020 – MARCH 2021. (with eFPs attached) 3. TAX REGISTRATION & CODING: Must be BIR Certified 4. CERTIFICATE OF REGISTRATION: Line of Business must be specified and appropriate to the lot to be bid and should be in accordance to the 1994 Philippine Standard Industrial Classification And for the Technical Documents; 1. Presentation of Ongoing, Completed and Awarded Projects & the SLCC which is similar to the contract to be bid must be of different sheets. 2. The Single Largest Completed Contract similar to the contract to be bid must be presented with a different sheet..