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Rapid Internal Performance Data Audit (RIPDA)

health
Department:
Health
REPUBLIC OF SOUTH AFRICA

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Magnifying glass showing decling performance

Auditor General: Evaluates the Department of Health ( DoH ) performance by comparing: With supporting documentation

W ith data in  webDHIS  at Provincial and National Levels

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Auditor General: Evaluates the Department of Health ( DoH ) performance by comparing: With supporting documentation AG Looks for…

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Purpose of the RIPDA To allow facilities/ DoH  to run their own audit To compare the values re-counted in the source documents (registers) with the  webDHIS  values.

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Auditor General: Evaluates the Department of Health ( DoH ) performance by comparing: With supporting documentation Purpose of the RIPDA To allow to run their own audit comparing the values re-counted in the source documents (registers) vs  webDHIS  values.

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Auditor General: Evaluates the Department of Health ( DoH ) performance by comparing data as found in source documents with data in  webDHIS  at Provincial and National Levels They require supporting documentation and completeness of reports  Purpose of the RIPDA To allow to run their own audit comparing the values re-counted in the source documents (registers) vs  webDHIS  values.

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Laptop with connectivity for capturing the audit and for drawing the facility report

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the larger the facility, the larger the team needed to conduct the audit within a reasonable time frame

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INTERNAL AUDIT: Facility Manager and his/her team responsible Conducted monthly after capturing has been completed. Quarterly data is audited for the most recently completed quarter. Annual data is audited as soon as the data has been captured . P olicies and procedures are audited at the end of the 3 rd  month for that FY

Warning:  Do not conduct the audit before the data has been imported into the applicable database

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EXTERNAL AUDIT Conducted by outside facility teams on an ad hoc basis The audit should cover: T he monthly data for the 3 months of the quarter,  A n audit of the quarterly data  An audit of the policies and procedures which is captured once for the quarter

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NB: When the data for the 3 rd  month of the quarter is audited, it must include an audit of the quarterly data. T his requires that the data from  Tier.Net  and  EDR.Web  is imported timeously into the applicable database. Draw the report for the applicable cohort from  Tier.Net  and  EDR.Web  on the same day that the import is done. This will be used  to capture    as the source data.???

The date for the audit must be after all the data for the previous month has been captured and  before  the data is signed off so that any errors that are identified in the audit can be corrected Inform the service points to make their registers available for the relevant month. Assign staff to assist with checking the registers

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NB: When the data for the 3 rd  month of the quarter is audited, it must include an audit of the quarterly data. T his requires that the data from  Tier.Net  and  EDR.Web  is imported timeously into the applicable database. Draw the report for the applicable cohort from  Tier.Net  and  EDR.Web  on the same day that the import is done. This will be used as the source data.

The date for the audit must be after all the data for the previous month has been captured and  before  the data is signed off so that any errors that are identified in the audit can be corrected Inform the service points to make their registers for the relevant month available. Assign staff to assist with checking the registers

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NB: If quarterly data is going to be audited, instruct the facility to draw the report for  Tier.Net  and/or  EDR.Web

HISP can provide additional off-site support if expertise is lacking. Notify the facility of the audit Inform them of the date of the audit. Supply them with the list of data elements that is selected from the database for the audit. Inform them of the financial quarters that will be audited.   Instruct them to have the appropriate registers available

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What is the purpose of the RIPDA To run an internal audit  To compare data on your registers with data in the  webDHIS Only  point a All of the above

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What is the purpose of the RIPDA d) All of the above

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How often should an internal audit happen? Every quarter Every month Annually

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How often should an internal audit happen? b) Every month

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This video was developed and  standardised  by HISP with funding support from CDC  It is acknowledged and used by  NDoH  as part of the training material for the RIPDA.

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