POLICE REPORT AND ITS PRACTICAL CONSIDERATIONS. 

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POLICE REPORT  AND ITS PRACTICAL  CONSIDERATIONS

At the end of this chapter, the students will be able to:. 

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At the end of this chapter, the students will be able to:

Define Police Report Identify the Uses of Police Report Identify the General Content Police Report Determine the categories of Police Report Appreciate the importance of Police Report Format

6. Define Spot Report 7. Define Progress Report 8. Define After Operations Report 9. Define Final Report 10. Define Investigation Report 11. Define Situation Report 12. Define Special Report. 

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6. Define Spot Report 7. Define Progress Report 8. Define After Operations Report 9. Define Final Report 10. Define Investigation Report 11. Define Situation Report  12. Define Special Report

What is a Police Report?. A police report is an exact narration of facts that are discovered during a criminal investigation and serves as a permanent written record for future reference. It usually contains the initial statement made by the victim at the she or he reported the crime, specific details of the event and names of people involved.. 

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A police report is an exact narration of facts that are discovered during a criminal investigation and serves as a permanent written record for future reference.  It usually contains the initial statement made by the victim at the she or he reported the crime, specific details of the event and names of people involved.

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Identification of Criminals. Police reports assist with the identification, apprehension and prosecution of criminals by serving as a source document for filling criminal complaints, by providing a record of all investigations.. 

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Police reports assist with the identification, apprehension and prosecution of criminals by serving as a source document for filling criminal complaints, by providing a record of all investigations.

POLICE REPORT. 2. Investigative Record. Police reports aid prosecutors, defense attorneys, and other law enforcement agencies by providing records of all investigations, as well as documents agency actions.. 

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Police reports aid prosecutors, defense attorneys, and other law enforcement agencies by providing records of all investigations, as well as documents agency actions.

3. Court Preparation. Police reports assist officers prior to or during court appearances by refreshing the officer’s memory before testifying, or preparing to provide hearsay testimony at preliminary hearings.. 

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Police reports assist officers prior to or during court appearances by refreshing the officer’s memory before testifying, or preparing to provide hearsay testimony at preliminary hearings.

4. Civil Liability Assessment. What is Civil Liability? Civil liability refers to the legal responsibility of an individual, organization, or entity_ to compensate for harm or damages caused to another party through wrongful acts or negligence. Civil liability arises from civil lawsuits where the injured party seeks monetary compensation or other remedies. It encompasses various areas such as personal injury, property damage, or breaches of contract. The legal system typically addresses civil liability cases through civil litigation, aiming to resolve disputes and ensure fair compensation for the affected parties without involving criminal charges or penalties.. 

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What
is Civil Liability?
Civil liability refers to the legal responsibility of an
individual, organization, or entity_ to compensate for
harm or damages caused to another party through
wrongful acts or negligence.
Civil liability arises from civil lawsuits where the injured
party seeks monetary compensation or other
remedies. It encompasses various areas such as
personal injury, property damage, or breaches of
contract.
The legal system typically addresses civil liability cases
through civil litigation, aiming to resolve disputes and
ensure fair compensation for the affected parties
without involving criminal charges or penalties.

CHARACTERISTICS OF AN EFFECTIVE POLICE REPORT. 

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CHARACTERISTICS OF AN EFFECTIVE POLICE REPORT

1. Factual. A police report is an objective accounting of the relevant and observed facts of the case, and any conclusions made by the reporting officer must be supported by articulated and documented facts.. 

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A police report is an objective accounting of the relevant and observed facts of the case, and any conclusions made by the reporting officer must be supported by articulated and documented facts.

2. Accurate. The decisions and actions taken as a result of the report must be supported by accurate information contained in the report. If any information is inaccurate, the credibility and reliability of the report will likely be jeopardized.. 

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The decisions and actions taken as a result of the report must be supported by accurate information contained in the report. If any information is inaccurate, the credibility and reliability of the report will likely be jeopardized.

3. Clear. There should be no doubt or confusion regarding what happened during an incident or crime, based upon the content of police report.. 

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There should be no doubt or confusion regarding what happened during an incident or crime, based upon the content of police report.

4. Concise. Reports should be brief but also contain all relevant information necessary for a complete understanding of the crime or incident, without additional explanation.. 

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Reports should be brief but also contain all relevant information necessary for a complete understanding of the crime or incident, without additional explanation.

5. Complete. A complete report will contain all relevant facts, information and details that the reader will need to have in order to have a comprehensive understanding of the crime or incident described in the report.. 

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A complete report will contain all relevant facts, information and details that the reader will need to have in order to have a comprehensive understanding of the crime or incident described in the report.

6. Timely. No decisions can be made or actions taken regarding an arrest or request for follow up investigation if a report is not submitted in a timely fashion.. 

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No decisions can be made or actions taken regarding an arrest or request for follow up investigation if a report is not submitted in a timely fashion.

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A yellow and black background with a black background. 

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A yellow and black background with a black background

An effective police report should always answer the questions who, what, where, when, how and why.

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It is a question that will contain the facts relating to any person who is directly or indirectly associated with the incident.

It is a question that will answer what happened and will encourage reporters to gather facts related to things done by the offender and the victim in an incident.

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It will answer the background or cause of the incident. Although rare, why can be used to open a news or the lead story.

It is regarding the scene. It can be written in a detailed scene or just outline only.

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It will provide facts about the incident.

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Although every crime or incident is different, and as result, each report will require different information to complete a total word picture about the incident.. 

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Although every crime or incident is different, and as result, each report will require different information to complete a total word picture about the incident.

1. Initial Information It establishes how the officer became involved with the specific incident and additional background information.. 

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1. Initial Information It establishes how the officer became involved with the specific incident and additional background information.

2. Identification of the Crime or Incident Always include the facts that are necessary to show that specific crime or incident has taken place.. 

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2. Identification of the Crime or Incident Always include the facts that are necessary to show that specific crime or incident has taken place.

3. Identification of the Involved Parties Regardless of the type of report, the report should always identify the reporting persons, victims, witnesses and suspects, if known. Always include full names, address, home, work and cellular, telephone numbers.. 

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3. Identification of the Involved Parties Regardless of the type of report, the report should always identify the reporting persons, victims, witnesses and suspects, if known. Always include full names, address, home, work and cellular, telephone numbers.

4. Victim/Witness/Suspect Statements Summary statements of all involved parties should be taken and direct quotes used, where necessary.. 

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4. Victim/Witness/Suspect Statements Summary statements of all involved parties should be taken and direct quotes used, where necessary.

5. Crime Scene Specifies/ Description Crime scene specific are necessary to accurately re-create the scene and events of the crime. Include photographs, where possible, and include the locations of physical evidence prior to collection.. 

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5. Crime Scene Specifies/ Description Crime scene specific are necessary to accurately re-create the scene and events of the crime. Include photographs, where possible, and include the locations of physical evidence prior to collection.

6. Property Information Property information should include the color, make, model, serial number, approximate value, and full descriptions where possible.. 

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6. Property Information Property information should include the color, make, model, serial number, approximate value, and full descriptions where possible.

7. Officer Actions/Observations Include descriptions and observations of all actions related to the incident. All reports, wheter a master report or supplement report, should be written from the perspective of the writing officer, and detail their own personal actions or observations.. 

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7. Officer Actions/Observations Include descriptions and observations of all actions related to the incident. All reports, wheter a master report or supplement report, should be written from the perspective of the writing officer, and detail their own personal actions or observations.

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The many purposes served by police reports and our system of administrative independence has given rise to a number and variety of reports.. 

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The many purposes served by police reports and our system of administrative independence has given rise to a number and variety of reports.

1. Basic or Informal Report Usually, This report contains the following items The heading or the letterhead of the organization, office or section where the writer is assigned The person or office to whom it is addressed The text proper The name of the writer or the source of the report.. 

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1. Basic or Informal Report Usually, This report contains the following items  The heading or the letterhead of the organization, office or section where the writer is assigned  The person or office to whom it is addressed The text proper The name of the writer or the source of the report.

2. Investigative or Formal Report This covers an exact and exhaustive narration of facts. It suggests a full-dress treatment, including cover, title page, letter or transmittal, summary sheet, text, appendixes, and perhaps an index and bibliography.. 

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2. Investigative or Formal Report This covers an exact and exhaustive narration of facts. It suggests a full-dress treatment, including cover, title page, letter or transmittal, summary sheet, text, appendixes, and perhaps an index and bibliography.

Classification of Police Reports according to Purpose. 

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Classification of Police Reports according to Purpose

Your text here. 1. Performance Report which contains information as to the status of an activity/ies or operation. 2. Fact-Finding Report which involves the gathering and presentation of data in logical order, without an attempt to draw conclusions. 3. Technical Report which represents data on a specialized. 4. Problem Solution Report which analyzes the thought process that lies behind the solution of a particular problem.. 

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1. Performance Report which contains information as to the status of an activity/ies or operation.
 2. Fact-Finding Report which involves the gathering and presentation of data in logical order, without an attempt to draw conclusions.
 3. Technical Report which represents data on a specialized.
 4. Problem Solution Report which analyzes the thought process that lies behind the solution of a particular problem.

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1. Operational Reports include those relating to the reporting of police investigation, arrests, identification of persons, and a mass of miscellaneous reports necessary to the conduct of routine police operations. 2. Internal Business Reports relate to the reporting necessary to the management of the agency and include financial reports, personnel reports, purchase reports, equipment reports, property maintenance reports and general correspondence.. 

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1. Operational Reports include those relating to the reporting of police investigation, arrests, identification of persons, and a mass of miscellaneous reports necessary to the conduct of routine police operations.
 2. Internal Business Reports relate to the reporting necessary to the management of the agency and include financial reports, personnel reports, purchase reports, equipment reports, property maintenance reports and general correspondence.

3. Technical Reports present data on any specialized subject but usually relate to completed staff work and add to the specific knowledge necessary to proper functioning of police management. 4. Summary Information Report furnishes intelligence information necessary to the solution of crime, accident, and police administrative problems.. 

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3. Technical Reports present data on any specialized subject but usually relate to completed staff work and add to the specific knowledge necessary to proper functioning of police management.
 4. Summary Information Report furnishes intelligence information necessary to the solution of crime, accident, and police administrative problems.

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The Investigator-On-Case submit the following: 1. Spot Report within 24 hrs to HHQ 2. Progress Report 3. After Operation Report 4.Final Report after the case is filed before the prosecutor's office court; and 5. Accomplishment Report. 

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The Investigator-On-Case submit the following: 1. Spot Report within 24 hrs to HHQ 2. Progress Report 3. After Operation Report 4.Final Report after the case is filed before the prosecutor's office court; and  5. Accomplishment Report

1. Spot Report It is an immediate initial investigative or incident report addressed to Higher Headquarters pertaining to the commission of the crime, occurrence of natural or man-made disaster or unusual incidents involving loss of lives and damage to properties.. 

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1. Spot Report  It is an immediate initial investigative or incident report addressed to Higher Headquarters pertaining to the commission of the crime, occurrence of natural or man-made disaster or unusual incidents involving loss of lives and damage to properties.

[image] Sarnple Forrnat Of Spot Report Republic Of the Philippines Departrnent Of the Interior and Local Government NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE MEMORANDUM FOR : FROM : SUBJECT : Spot Report DATE : I . (Indicate briefly the date/time. and place Of occurrence) 2. (Brief facts Of the case) 3. (Other Facts) 4. Requested/recommended actions from Hqs. 5. Progress report Will follow (Designation Of reporting officer). 

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[image] Sarnple Forrnat Of Spot Report
Republic Of the Philippines
Departrnent Of the Interior and Local Government
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
MEMORANDUM
FOR :
FROM :
SUBJECT : Spot Report
DATE :
I . (Indicate briefly the date/time. and place Of occurrence)
2. (Brief facts Of the case)
3. (Other Facts)
4. Requested/recommended actions from Hqs.
5. Progress report Will follow
(Designation Of reporting officer)

2. Progress Report It is an accounting of the actions or series undertaken in relation to an ongoing investigation of a case.. 

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2. Progress Report  It is an accounting of the actions or series undertaken in relation to an ongoing investigation of a case.

[image] Sarnple Forrnat Of Progress Report Republic Of the Philippines Department of the Interior and Local Governrnent NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE MEMORANDUM FOR : FROM - SUBJECT • . Progress Report DATE : Reference: (previous related N•lernos) (Indicate briefly the date/tirne and place Of occurrence) example 2. (Brief facts Of the case) 3- (Other Facts) 4- Requested/recornmended actions from HqS. 5. 6- Disposition/ Action Taken Final Report will follow 7. (Designation Of reporting officer). 

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[image] Sarnple Forrnat Of Progress Report
Republic Of the Philippines
Department of the Interior and Local Governrnent
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
MEMORANDUM
FOR :
FROM -
SUBJECT •
. Progress Report
DATE :
Reference: (previous related N•lernos)
(Indicate briefly the date/tirne and place Of occurrence) example
2.
(Brief facts Of the case)
3-
(Other Facts)
4-
Requested/recornmended actions from HqS.
5.
6- Disposition/ Action Taken
Final Report will follow
7.
(Designation Of reporting officer)

3. After Operation Report It is a report that may be rendered after any successful police operation that leads to the arrest of any member or some members of syndicated crime group.. 

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3. After Operation Report  It is a report that may be rendered after any successful police operation that leads to the arrest of any member or some members of syndicated crime group.

[image] Of After Operation Report Republic Of the Philippines Departrnent Of the Interior and Local Governrnent NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE MEMORANDUM FOR : FROM : BJECT : After Operation Report DATE : I Authority II evlission III period Covered IV Area Of Operations V Participating Elernents VI Chronological Events a. Background b- Intelligence Build-up c. Narrative account Of operational activities VII Cornrnents. VIII Assessment. (Designation Of reporting officer). 

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[image] Of After Operation Report
Republic Of the Philippines
Departrnent Of the Interior and Local Governrnent
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
MEMORANDUM
FOR :
FROM :
BJECT : After Operation Report
DATE :
I Authority
II evlission
III period Covered
IV Area Of Operations
V Participating Elernents
VI Chronological Events
a. Background
b- Intelligence Build-up
c. Narrative account Of operational activities
VII Cornrnents.
VIII Assessment.
(Designation Of reporting officer)

4. Final Report It is a thorough, in-depth and lengthy account regarding an investigation into an incident or case as mandated by higher authorities to establish a determination of the truth and/or how far it could be determined based on the facts and circumstances with the appropriate recommendation for the proper course/s of action/s to be made.. 

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4. Final Report  It is a thorough, in-depth and lengthy account regarding an investigation into an incident or case as mandated by higher authorities to establish a determination of the truth and/or how far it could be determined based on the facts and circumstances with the appropriate recommendation for the proper course/s of action/s to be made.

[image] Sample Report for Final Report Republic of the Philippines Department of the Interior and Local Government NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE MEMORANDUM FOR: FROM : Final Report SUBJECT : DATE : 1. Reference: (previous related Memos) 2. (Indicated briefly the date/time. and place of occurrence) Background/Brief facts Of the case 3. 4. Sequence Of Events 5. Sümmary Of Action Recommendation/ Conclusion 6. Disposition/findings 7. For your information 8. (Designation Of reporting officer). 

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[image] Sample Report for Final Report
Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
MEMORANDUM
FOR:
FROM :
Final Report
SUBJECT :
DATE :
1. Reference: (previous related Memos)
2. (Indicated briefly the date/time. and place of occurrence)
Background/Brief facts Of the case
3.
4. Sequence Of Events
5. Sümmary Of Action
Recommendation/ Conclusion
6.
Disposition/findings
7.
For your information
8.
(Designation Of reporting officer)

5. Investigative Report It is a document that details the findings of an investigation as soon as a formal complaint is filed or an incident occurs. This is where investigators record the issues of the matter, analyze the evidence, and formulate a conclusion.. 

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5. Investigative Report  It is a document that details the findings of an investigation as soon as a formal complaint is filed or an incident occurs. This is where investigators record the issues of the matter, analyze the evidence, and formulate a conclusion.