​PAP Community Foundation (PCF) PO & Invoicing Module - Supplier Credit Note Creation Manual​ ​ ​

[Audio] Welcome to P A P Community Foundation PO & Invoicing Module - Supplier Credit Note Creation. We will go through the steps on how to create and submit credit note to PCF..

[Audio] Go to P2P > Invoice Select the invoice from the listing. Credit note can be created for invoices under Submitted or Accepted status. Click on Adjust quantity to make adjustment to the quantity invoiced. Click on Adjust Unit price to make adjustment to unit price invoiced. Note: Credit note can only be created with reference to an invoice. Once payment status of invoice has been updated to Paid, credit note can no longer be created.

[Audio] Input description for invoice item under Document Description field..

[Audio] Input the Adjusted Quantity or Adjusted Unit Price, total amount will be calculated automatically. The following fields are compulsory. Credit note number Credit note date Credit note document.

[Audio] After amending the value under Adjust unit price or Adjust quantity fields, a Save Changes hyperlink will appear above the Total adjusted amount column. Click on Save Changes for the adjusted amount to be saved. A prompt message will appear. The updated quantity or amount will be shown under the Total amount including tax row..

[Audio] Input Remarks & notes, Supporting Documents if there is any. Click Submit button to submit the Credit Note. Click Save button to save the edited Credit note draft. Important note: Before clicking submit, kindly ensure that the amount under either the Adjusted unit price or Adjusted quantity fields are input correctly, as well as correct attachment is uploaded.

Credit Note Status. SESAMi Confidential Proprietary.

[Audio] There are three status types for credit note: Draft, Submitted and Accepted. Draft means that credit note not yet submitted. Submitted means that credit note successfully submitted and pending buyer's verification. Accepted means that credit note has been verified at the buyer's end..

[Audio] Should you require any assistance, please contact Sesami customer care as per the stated email address or hotline..

[Audio] We have come to the end of the credit note creation manual. Thank you for your time..