Administration of Internal Control Checklist

[Audio] Administration of Internal Control Checklist Welcome Palawan IMO Respondents.

[Audio] Welcome to the administration of the Internal Control Checklist Before we proceed to the actual answering of the ICC We would like to take this opportunity to revisit and explain about the ICC by going over the following: Overview and Rationale of the Activity The Expected Results and The Look and Feel of the Actual ICC.

[Audio] Overview of the Activity The administration of internal control checklist at the operations level involves a systematic evaluation of the internal control systems within our agency's operations to ensure that they are functioning effectively. This checklist includes the examination of various aspects of the internal control system, including the control environment, risk assessment, control activities, information, and communication, and monitoring..

[Audio] Rationale of the Activity: The administration of internal control checklist is essential for ensuring that our agency's internal controls are functioning as intended, and it helps to identify any weaknesses or gaps in the control system. This assessment is crucial for identifying risks and opportunities for improvement and helps to provide assurance to stakeholders that our agency's operations are being managed effectively..

[Audio] Expected Results: The expected results of the administration of internal control checklist at the operations level include: Identification of any control weaknesses or gaps that need to be addressed. Assessment of the effectiveness of the organization's internal control system..

[Audio] Identification of opportunities for improving the agency's internal control system. Assurance to stakeholders that the agency's operations are being managed effectively and efficiently. Reduction of the risk of fraud, errors, and other irregularities in the agency's operations..

[Audio] Reduction of the risk of fraud, errors, and other irregularities in the agency's operations. Enhancement of the agency's overall performance and achievement of its objectives. Compliance with relevant regulations and standards. In summary, the administration of internal control checklist at the operations level is a crucial process for organizations to ensure that the internal controls of our Agency are functioning effectively. It provides assurance to our stakeholders, reduces the risk of fraud and errors, and enhances the agency's overall performance..

[Audio] The Checklist will have 3 sets of statements surrounding three functional areas per cost structure the O.P.S. or operations cost structure that would deal on operational processes targeting key project implementation processes the S.T.O. or Support to Operations and G.A.S. or general administration and support that still is focused on key project implementation processes and sub categorized into financial, procurement and administrative concerns You be given 3 links for 3 independent link forms that are separated based on functional cost structure.

[Audio] The Checklist will have 3 sets of statements surrounding three functional areas per cost structure the O.P.S. or operations cost structure that would deal on operational processes targeting key project implementation processes the S.T.O. or Support to Operations and G.A.S. or general administration and support that still is focused on key project implementation processes You will also be given 3 independent link forms that are separated based on functional cost structure of O.P.S.; S.T.O. /G.A.S. finance and; S.T.O. /G.A.S. organization.

[Audio] For the O.P.S the maximum number of statement is 73. This form will be distributed to R.M., All D.M.,, Selected Section Chiefs who have activities in project implementation For the S.T.O. and G.A.S. on financial concerns has about 39 total statements, however shall be distributed based on specific involvement example. There are statements that the RM must be knowledgeable on the matter but may not concern the Division Managers or others, so only applicable statements may be opened by them For the S.T.O. and G.A.S. on organizational and procurement concerns there are _____ statements, and similarly only applicable statements shall be retrievable by specific concern respondents. The greatest number of question will be with the RM. How long would it take you to answer? That would depend on how you manage to respond to each statements..

[Audio] Team 4 is at your service I'm Kathy your S.T.O/G.A.S Finance facilitator With me is Ms Janice the OPS facilitator and Mr. Melvin and Ms Aly our S.T.O/G.A.S Organizational Facilitator.

[Audio] INSTRUCTIONS TO RESPONDENTS The control statements are designed to evaluate the unit's key processes and related installed internal control structure. Complete the matrix by performing the following: Please read each statement carefully and assess the conditions pertaining to the statements. Answer with "YES" or "NO" or "NO with Compensating Control" by placing a check mark () in the respective column provided. Answers to the statement would require submission of evidence, such as flowchart or other reference document, by the personnel concerned..

[Audio] AND Cite in the space provided the reference document next to each statement. Or add comments for any statement where you think additional information will assist in validating and understanding of your unit/office key processes. The Team assigned shall review the ICC responses as part of the baseline assessment of internal control..

[Audio] Please do not hesitate to ask questions and inquire clarifications. Thank you..