New Employee Orientation Integrated Management System (IMS)

[Audio] Today, we will be introducing you to the concept of Integrated Management Systems (IMS), a vital aspect of how we operate and ensure excellence in our work. Throughout this presentation, we will explore the key components and benefits of our IMS, as well as its impact on our day-to-day activities. Understanding IMS will help you adapt quickly to our work environment and contribute to our collective efforts in delivering outstanding results for our clients and stakeholders..

[Audio] Today Agenda are. 2. Content Agenda 1 Introduction to Integrated Management System (IMS) 2 OSPL Intranet Introduction IMS Retrieval Other References.

Integrated Management System (IMS) Introduction.

[Audio] An Integrated Management System (IMS) combines multiple management system standards into one smart system within a business. This merger allows a business to streamline its management, save time and increase efficiency by addressing all elements of the management system as a whole. ISO 9001, Quality Management System (QMS) helps organizations to develop and improve performance, as well as demonstrate high levels of service quality when bidding for contracts. ISO 14001, Environmental Management System (EMS) demonstrate company commitment to continuous improvement and reduced environmental impact, also improve our bargaining position when taking part in public and private green procurement tenders. ISO 45001, Occupational Health and Safety Management System (O H S M S) to support Singapore's journey towards having a robust workplace safety and health framework.

[Audio] The ISO 9001 series, which focuses on Quality Management Systems (QMS), has undergone several revisions and updates since its initial release in 1987. Here's a summary of the major milestones and evolution of the ISO 9001 series: The first version of ISO 9001 was published in 1987 and laid the foundation for the Quality Management System standard. It provided a framework for organizations to establish quality management practices and demonstrate their ability to consistently deliver products or services that meet customer requirements. The second edition of ISO 9001 was released in 1994 and introduced a number of clarifications and improvements over the previous version. It emphasized the importance of a process-based approach to quality management and placed increased emphasis on customer satisfaction. The year 2000 saw a significant revision of the ISO 9001 standard. This version focused on aligning quality management systems with an organization's overall business objectives. It introduced the concept of continual improvement and emphasized the involvement of top management in the quality management process. In 2008, a minor revision of the ISO 9001 standard was published. This version aimed to clarify certain requirements and improve compatibility with other management system standards, such as ISO 14001 (Environmental Management System). The most recent major revision of ISO 9001 was released in 2015. This version introduced a significant shift in the QMS approach by adopting a high-level structure called Annex SL. It emphasized risk-based thinking, increased focus on leadership, and addressed the needs of all interested parties. The 2015 version also promoted a process-based approach to quality management and provided more flexibility for organizations in implementing the standard. In 2018, a minor update to ISO 9001 was published. This update mainly addressed clarifications and corrections to the previous version. It did not introduce any major changes to the standard..

[Audio] The ISO 14001 series, which focuses on Environmental Management Systems (EMS), has also undergone revisions and updates since its initial release. Here's a summary of the major milestones and evolution of the ISO 14001 series: The first version of ISO 14001 was published in 1996. It provided a framework for organizations to establish an environmental management system and implement practices to minimize their environmental impacts. This version emphasized compliance with environmental regulations and focused on pollution prevention. In 2004, a significant revision of ISO 14001 was released. This version expanded the scope of the standard beyond pollution prevention and included a stronger focus on environmental performance improvement. It also introduced the concept of lifecycle thinking, which encouraged organizations to consider environmental aspects throughout the entire life cycle of their products or services. The most recent major revision of ISO 14001 was published in 2015. This version aligned the EMS standard with the high-level structure (Annex SL) to enhance compatibility with other management system standards. It emphasized the need for leadership involvement, strategic environmental management, and consideration of environmental issues in the context of an organization's overall business goals. Additionally, the 2015 version highlighted the importance of proactive initiatives, risk-based thinking, and stakeholder engagement in achieving environmental objectives. In 2019, a minor update to ISO 14001 was published. This update mainly addressed clarifications and corrections to the previous version. It did not introduce any major changes to the standard..

[Audio] The ISO 45001 series, which focuses on Occupational Health and Safety Management Systems (OHSMS), has a relatively short history compared to ISO 9001 and ISO 14001. Here's a summary of the major milestones and evolution of the ISO 45001 series: The predecessor to ISO 45001 was the Occupational Health and Safety Assessment Series (OHSAS) 18001 standard. It was first published in 1999 by the British Standards Institution (BSI) as a specification for occupational health and safety management systems. Although not an ISO standard, it gained widespread international recognition and adoption. In 2007, a revised version of OHSAS 18001 was released. This update introduced some improvements and clarifications to the previous version, but the overall structure and requirements remained largely unchanged. The ISO 45001 standard was first published in March 2018, marking the transition from OHSAS 18001 to an international ISO standard. ISO 45001 adopted the High-Level Structure (Annex SL) to align with other management system standards. It emphasized a risk-based approach to occupational health and safety management, increased focus on worker participation, and integration of health and safety into an organization's overall management processes. The evolution of the ISO 45001 series is relatively straightforward, with the transition from OHSAS 18001 to ISO 45001 representing the major shift. ISO 45001 aimed to provide a globally recognized and consistent framework for organizations to improve occupational health and safety performance, prevent work-related injuries and illnesses, and create safer working environments..

[Audio] The Integrated Management System (IMS) follows the Plan-Do-Check-Act (PDCA) cycle, which is a continuous improvement framework for managing and enhancing the performance of an organization's management systems. Here's how the PDCA cycle applies to an Integrated Management System: Plan: In the planning phase, the organization establishes the objectives and processes necessary to deliver results in accordance with the requirements of each management system standard. This involves identifying and assessing risks, setting performance targets, planning resources, and defining the action plans to achieve the desired outcomes. Do: In the implementation phase, the organization executes the plans by putting the defined processes into action. This includes implementing the required procedures, allocating resources, training employees, and carrying out the activities and tasks according to the established plans. Check: During the checking phase, the organization evaluates the performance and results of the integrated management system. This involves monitoring and measuring key performance indicators, conducting internal audits, and conducting reviews to assess compliance with the requirements of each management system standard. The organization compares the actual results against the set targets and identifies any non-conformities, deviations, or opportunities for improvement. Act: Based on the findings from the checking phase, the organization takes corrective and preventive actions to address non-conformities, mitigate risks, and drive improvement. This may include initiating corrective actions to resolve identified issues, implementing preventive measures to avoid recurrence, and updating processes or procedures to enhance performance and compliance. The organization also assesses the effectiveness of the implemented actions and reviews the overall performance of the integrated management system. Once the Act phase is completed, the cycle starts again by going back to the Plan phase. The PDCA cycle is iterative and continuous, allowing organizations to continually improve the performance of their integrated management system by identifying areas for enhancement, implementing changes, and measuring the effectiveness of those changes. By following the PDCA cycle within an Integrated Management System, organizations can ensure a systematic and structured approach to managing multiple management systems, promoting efficiency, synergy, and effectiveness in achieving their objectives..