TBRA Training

[Audio] Welcome to the Regis internal awareness training on the company task based risk assessment procedure. This training will require you to complete a short multiple choice assessment, for ensuring you have achieved learning of the procedure. The training objective is designed to make you aware of the company procedure and its contents are taken from the document and reviews topics such as the responsibilities, when is task based risk assessment required and a summary of the flow process. It will also look at the procedural requirements in detail for identifying hazards, controls and assessing residual risk using the company risk matrix. We will also look at other factors that could impact on creating the risk assessment and what communication and planning requirements are to be followed..

[Audio] Task Based Risk Assessment is fundamental to reducing the likelihood of incidents occurring during Regis Company controlled activities. All Regis personnel are required to use this document as a "Management Tool" for controlling operational risks in their area of responsibility. The purpose of the procedure is to outline the process for managing hazards and the risks associated with Regis operations. The main objective is to achieve 'as low as reasonably practicable' outcome, or ALARP for short, when assessing and controlling hazards and mitigating against risk. Work job tasks, with exception of some inherently low risk tasks, are subject to a Task Based Risk Assessment or TBRA for short. This is in order to identify the associated hazards, identify controls, recognize and understand the barriers and precautions required to demonstrate risk has been reduced to and acceptable level. In general terms, the risk should be considered to be ALARP if the cost of reducing the risk further, cannot be justified by the reduction in risk which would occur. This procedure is a key component to company permit to work processes and will be used in conjunction with the Regis Permit to Work System..

[Audio] We will briefly cover the responsibilities of the people involved with the TBRA Country Operations Manager is responsible for the following Ensuring that all hazards and risks are identified, managed and controlled Ensuring hazard risk assessments are conducted, recorded, reviewed and maintained Ensuring an appropriate hazard risk assessment approval process is in place and followed Provide appropriate resources for training of personnel involved in the TBRA process Ensuring that all equipment is safe and suitable for its intended use.

[Audio] The base manager has the following responsibilities Ensure effective assessment of all risks Ensure control measures reduce the residual risk Reject or redefine the activity if the residual risk is still too high after being reduced Ensure the control measures identified during the Hazard mitigation process are reviewed and implemented Provide appropriate information, instruction, training and ensure the competence of involved personnel Ensure any lessons learned are captured to improve the task Ensure there is adequate supervision during the job STOP THE JOB at any time they are concerned about the safety of the operation.

[Audio] Supervisors responsibilities include Review each job task and determine what level of risk assessment is required Ensure all or each task undertaken in their area of responsibility are assessed to identify any hazard that may cause harm or damage Develop and implement the control measures Communicate the details of the TBRA to the work team, allocating individual responsibilities for job tasks and control measures.

[Audio] Monitoring control measures and reviewing assessment periodically Ensure all members of the work team have the opportunity to identify further hazards and controls Ensure that before the work commences all members of the work team are in agreement with the details of the TBRA and proposed control measures STOP THE JOB at any time they are concerned about the safety of the operation.

[Audio] Responsibilities for the H S S E Q Coordinator include Providing guidance on hazard identification and risk assessment. Assist with the development of the TBRA Ensuring hazard identification and risk assessments are periodically reviewed and audited STOP THE JOB at any time they are concerned about the safety of the operation Custodian of the TBRA Register.

[Audio] And for all Personnel Carrying Out the Work, they must Understand the hazards and control measures associated with the task Actively monitoring their worksites and surroundings for changes Share knowledge and contribute towards the TBRA toolbox talk Identify any lessons learnt from the job STOP THE JOB at any time they are concerned about the safety of the operation.

[Audio] When a job task is identified, the first action is to establish what it will involve. This will include a review of: Whether the task has been performed or assessed previously Whether the task can be classified as "Low Risk" Are any special safety studies or assessments required for example hazardous substances or manual handling assessments. The personal competencies required for those who will assess the risks and perform the task. Whether it is immediately obvious that the task cannot be carried out safely and will be immediately discarded..

[Audio] For some inherently low risk tasks, an individual's competency, skills, training and experience are sufficient and a formal recorded risk assessment is not required each time the task is performed. A worksite assessment is still necessary and a written Toolbox talk will be required; however, no formal recorded TBRA will be needed unless the assessment reveals additional hazards that cannot be considered Low-Risk..

[Audio] Before starting the TBRA, the team will ensure that its members have sufficient background information on which to base their judgments. This will include reviewing the overall work program and breaking it down into a sequence of job tasks. The job task steps will be documented at this point, along with notes for discussion during the TBRA session. The team will visit the worksite to see the physical layout of the area and current site conditions. Particular attention will be given to the plant and equipment and other activities taking place, or planned to take place, at the same time as the job task to be performed. The team will also take account of any previous T B R A's and current procedures, obtain copies, and review..

[Audio] A TBRA is to be completed in conjunction with the Toolbox talk form if any boxes identified by red font upon the TBRA process prompt form are selected, examples of task prompts are. Confined Space. Electrical Work or energy isolation. Man riding. Pressure or stored energy. Also a TBRA is required if any particular hazard prompts are identified such as, chemical spills. dropped objects. fall from height. gases, fumes or vapours..

[Audio] During TBRA Preparation, the following is to also be considered during the review stage; Purpose of the Task. The critical activities. Timing or sequence critical to the operation. Are persons involved all capable, skilled, qualified and experienced. Is lone working identified. Is additional Supervision required. Are there Job timing influences such as day, night, weather or climate impacts. Review ABBI (Above, behind, below & inside) for any other activities or operations taking place during the activity or task, this is referred too as SIMMOPS, within medserve, which is an acronym for simultaneous operations..

[Audio] Other areas to think about during the review and planning stage are. Could it be done at a different time. Could it be performed in a safer location. Is there a contingency or rescue plan in place. Review of Inputs from special assessments such as work equipment and lifting operation assessments. and finally, Are there any other significant human factors to consider such as new or unfamiliar equipment or less experienced operatives..

[Audio] Next we will look at an overview of the TBRA flow chart, identifying the critical stages involved in TBRA creation, revision, implementation and review. Categories & define the tasks. Hazard Identification & Assessment. Agree controls, Barriers and review and approve. Do the task, continually assess and ensure situational awareness. The main areas within the flow chart are. The Initial review. Work Team review. On-going review. and the Wash-up and lessons learned review. We will go over the flow process diagram, pointing out what fits in where, in more detail..

[Audio] Firstly, is it a new task, low risk, or has it been previously done and assessed? We would refer to the procedure for defining and categorising the task as well as using the TBRA prompt form, to help ensure correct requirements..

[Audio] If the task has been carried out before, and there is a TBRA available, to show it has been assessed, a check of the controls are still required, to make sure they are adequate before progressing on to the next stage..

[Audio] If it is identified that the task is low risk, we would still check to ensure that the person completing the task is competent to do so..

[Audio] If it is shown that the task is a new task, a work site assessment would be completed ensuring all hazards are captured.

[Audio] Once the worksite assessment is completed, or previous TBRA are not adequate, or there is the potential that the person undertaken the task is not competent, a desktop t b r a is completed containing information to be collated prior to critical review by the TBRA team. If the team accept and approve the TBRA, it is then at this point the toolbox talk is created, and then communicated to the team. If the team are in disagreement with the TBRA, at this point the job is stopped and put back for review prior to progressing..

[Audio] The TBRA is to be signed off as approved, and Approval will be dependant on the outcome of the residual risk rating. If the initial risk and the residual risk ratings are identified as low to low, a supervisor can sign off the TBRA. if the initial risk is medium and residual risk is medium or low, a supervisor and an HSSE rep would approve the TBRA. If the initial risk rating is high, and the residual risk rating medium, a supervisor, HSSE Rep and the base manager would approve the TBRA. and lastly, if the initial risk is identified as high, and residual is assessed as high, this indicates the hazard is uncontrolled, and the job cannot proceed..

[Audio] Once approved and communicated to the team, the job can then proceed. The task will be subject to continual risk assessment to make sure if further hazards are identified, that adequate controls are implemented. This may involve implementing the stop the job procedure and reviewing the t b r a. This sort of continual risk assessment is referred to as dynamic risk assessment within Regis operations. Other issues that may cause the job to stop could be for multiple reasons, and these are agreed as part of the toolbox talk and TBRA contents. Issues such as weather changes, incidents or arrival of new contractors are some examples..

[Audio] After the task, a wash up or end of job discussion or possibly a meeting is arranged to review if any lessons could have been captured during the task. This is for the purpose of continual improvement of the safety and standards of the company. Such discussions or meetings could possibly result in a change of process or changes to company procedures. Once completed all records of the task are uploaded to the company management system for archiving and audit purposes..

[Audio] Now that we have covered a general overview of the task based risk assessment, we will now look at the process and other processes involved in a little more detail. We will also look at the TBRA form, its contents, and how each section is completed. Firstly we record the basic work details such as the activity or task, date. location. associated procedures. TBRA responsibilities. permits and so on. Next, hazards are identified, from various hazard groups, contained on the form. These are physical, chemical, biological, electrical, ergonomic or other hazards. We also note what PPE requirements are needed for the task, and then work through the hazard control prompts, identifying any applicable controls required for the task being assessed..

[Audio] For each step in the work job task, the TBRA team must identify and record the associated hazards upon the Assessment form. Recognizing hazards is critical to the success and completeness of the TBRA process. If a hazard is not identified, then the associated risks cannot be addressed. Hazards and their potential effects should be identified as early as possible, in order to enable the appropriate controls, and recovery measures to be developed and implemented. The TBRA leader will lead the team in a discussion identifying the types of hazards, their nature, and magnitude, and if any hazard is unclear, the uncertainty must be clarified..

[Audio] The inputs to hazard identification may come from a wide variety of sources including: Major Hazards from risk analysis studies. Information from the Safety Case. Formal Safety Assessment. Facility Hazard Register. Performance Standards. Information developed through Management of Change. Incident Reports. Hazard, audit and inspection Reports. Unavailability of critical safety equipment. Lessons learnt from previous TBRA's or previous operations.

[Audio] A useful concept for identifying hazards in any system is to consider what residual or stored energies are contained within the system, or at the workplace. Energy that has the potential to do harm is by definition a hazard. It is a lack of control or containment of the energy that leads to risk..

[Audio] Relevant energy sources and some examples of how associated harm might manifest itself are as follows Gravity: is a naturally occurring energy that causes things or people to fall or move downhill. Includes roofs, elevated equipment, and people working at heights. Electrical: includes all types and voltages of electricity from High Voltage to batteries. Mechanical: includes mobile equipment as well as moving parts on stationary equipment. Chemical: energy in the form of gases, liquids, solids of which some are natural like water, methane, whilst others are introduced such as solvents or explosives. Pressure: air, water, pneumatics, springs, gases are all possible stores of pressure energy. Radiation: in the form of sunlight or nuclear or isotope radiation. Body Mechanics: includes the human bodies own energy to move which includes lifting, pushing, pulling, and positioning. Biological: covers the many sources of energy in other forms of life from wildlife to small viruses or bacteria . Such as found in sewage systems, drain lines. Using the prompt list when working through identifying hazards for assessment. provides an alternative frame of reference. Using this or any equivalent aid increases the probability that hazards will not be overlooked..

[Audio] The TBRA team must identify those persons or groups of persons, who may be affected by the identified hazards. This step is important as it will help to better determine the nature of the hazard effects and the nature and range of appropriate mitigation measures. examples of people or groups at risk are. operators of machinery or vehicles mud plant personnel or labourers office workers or expectant or new mothers Young or inexperienced workers and contractors, visitors or consultants.

[Audio] All risk assessment begins with the identification of hazards whose likelihood and consequence are then evaluated. This evaluation will determine a risk value, and this value can be used to judge whether the risk is at an acceptable level and ALARP (As low as reasonably practicable). Initial risk hazards must be evaluated assuming there is currently no existing controls or barrier measures in place. Also during the initial risk evaluation it should be assessed by determining, The worst credible Severity if the hazard effects were to result. The Likelihood of the hazard effects occurring. The MedserveRegis Risk Matrix is to be used when assessing risk. By applying the same likelihood & consequence scales to potential incident events, ensures consistency in the approach and categorization of levels of risk across MedserveRegis. Risk Rating expresses the risks associated with a particular task as a value of low, medium or high..

[Audio] As an example of assessing initial risk, lets assume that the hazard identified is potential cuts to hands during electrical works when fitting cables. The potential consequence if no controls are in place is determined as minor, as the highest severity imagined is that any cuts will be slight resulting in medical aid only The likelihood of this has been determined as medium, as this has happened before within Regis operations, and the initial risk rating using the MedserveRegis matrix, is identified as low. So, as you can see, using the Regis tools in place. we can rate risk using the company matrix, and as we progress through the TBRA assessment, and when we put in place further controls, the risk rating should be reduced to an acceptable level if the controls are suitable and sufficient..

[Audio] The risk rating matrix identifies the potential consequences. In the matrix table these are identified as. the potential severity of the risk. what the people impacts are. clear environmental impacts. costs associated with potential asset damage. and damage or negative impacts to the company reputation. These are also rated as slight.. minor. major. serious. and catastrophic. This allows risk rating to be a simple defined process during the assessment as defined potential consequences are easily identified. This will result in everyone in the company completing TBRA assessments to the same standards and quality..

[Audio] The matrix also defines the likelihood that the consequence will happen. This falls into either low, medium or a high chance that the hazard will be realised. The definition of each is noted upon the matrix for ease during the assessment process. and when both the likelihood and severity are lined up on the matrix, a risk rating is created. the risk rating will fall into either low significance medium significance or high significance.

[Audio] When the Initial Risk Ratings have been determined, the TBRA team must work systematically through the list of unacceptable risks, to specify the controls and barriers needed to reduce these risks to ALARP. For a risk to be ALARP, it must be possible to demonstrate that the effort, time or cost involved in reducing the risk further, would be grossly disproportionate to the benefit gained. During this process, it is important to consider the combined effects from the interaction of several different hazards, not just each hazard in isolation. The controls and barriers specified must be based on good, safe working practice in order to reduce the risk..

[Audio] When controls and barriers have been assigned to reduce the risks, ask the following questions Have all the necessary control measures been fully identified and understood? Are any of the controls and barriers ineffective Are additional competencies required to complete the task Is the risk controlled and ALARP The team will consider introducing "Hold Points" in the task. Hold Points will be assigned during the task, where there is a potentially high consequence outcome, thus requiring a high degree of confidence, that the defined controls are effective. Before proceeding past the Hold Point, the work team must stop and confirm that the defined controls are in place, that they are adequate, and hold a Toolbox Talk to review the potential risks with the team..

[Audio] The Residual Risk Rating is determined in much the same manner as the Initial Risk Ratings. However, in the case of Residual Risk, the assessment is made based on the assumption that the controls and barriers determined in the previous step are fully and effectively implemented. If the Residual Risk is still not acceptable and ALARP, then the TBRA team must assign additional or more robust control measures. This process continues until the Residual Risk is acceptable and ALARP. If control measures cannot reduce the Residual Risk sufficiently, then the task may not proceed. Determining that risks have been reduced to ALARP involves weighing the risk to be avoided against the sacrifice (in money, time and trouble) involved in taking measures to avoid that risk. This decision must be weighted in favor of health and safety, so that the process is not one of balancing the costs and benefits. Measures will only be ruled out when the extent of the risk reduction they achieve is grossly disproportionate to the cost in applying them. Once the Residual Risk is acceptable and ALARP, the TBRA team may recommend that the work go ahead with the identified control measures in place..

[Audio] As discussed earlier within this training, Before starting the task, the TBRA assessment needs to be reviewed and approved. The required level of approval obtained is determined by the assessed level of both the initial risk assessment without any controls in place, and also the mitigated or controlled risk..

[Audio] The TBRA review process is a critical assessment to ensure that the team has thoroughly addressed the issues. It is meant to ensure that a suitable, and sufficient, risk assessment has been performed, and that adequate controls or barriers have been identified and implemented, to reduce the risks to an acceptable level and are ALARP. If the reviewer feels that the team has not created a suitable and sufficient assessment, the TBRA will be returned to the team for further actions. Wherever possible, the feedback should be specific, so that the TBRA team can revisit the areas of concern and make improvements as required..

[Audio] The success of a TBRA will depend upon how effectively it has been communicated. No matter how thorough the TBRA process, its ultimate success depends on the awareness of the people carrying out the tasks. The Regis Toolbox talk is designed to achieve four goals: 1. Demonstrate that everyone involved in the task has a thorough understanding 2. Opportunity for those involved in the task to identify further hazards and control measures, which may have been overlooked in the initial assessment. 3. Reach agreement with the work team on proceeding with the activity. If agreement cannot be reached the job may not start. The team must review and update the TBRA to address the concerns of the group and have it reapproved prior to starting the job. 4. Make clear to all involved that when conditions or personnel change, or assumptions made when planning the activity prove false, they will reassess the situation and, if in any doubt, STOP THE JOB. All those in attendance at the Toolbox talk must sign the TBRA and Toolbox talk forms, for the purpose of acknowledging the work to be performed and that they fully understand the requirements to be followed..

[Audio] Once the work team is satisfied that all the hazards have been identified and that the controls or barriers discussed in the TBRA have been implemented, they can start the task. Although controls or barriers have been implemented, the team will remain aware of the potential for new hazards and not become complacent. By monitoring the operation the team will be aware of any changes that may impact the safety of the operation or any compromise to the controls and barriers in place and take action to avoid problems. If necessary, they will STOP THE JOB and reassess the task..

[Audio] Dynamic Risk Assessment is defined as the continuous process of identifying hazards, assessing risks, taking action to eliminate or reduce risk, monitoring and reviewing, in the rapidly changing circumstances of an operational environment. That is to say that the TBRA process does not end once the work starts. It is critical that hazard identification and risk assessment continues throughout the task. In some circumstances the dynamic risk assessment activity can be informal, and occurs without any discussion or documentation. However, in other cases, dynamic risk assessment will require stopping the job and formally assessing the situation and updating the TBRA. In cases where the job is stopped, it is critical that the TBRA be updated and reviewed with the work team at a Toolbox Talk, prior to restarting the task..

[Audio] Situational Awareness refers to an individual's ability to continually assess the work environment for potential hazards, understand the consequences of those hazards if they are realized and take action to mitigate the potential negative impacts. Poor workplace situational awareness may be a contributory factor in many unsafe behaviours and accidents. It is generally accepted that there are three phases of situational awareness: Perception. Understanding. Anticipation. Perception refers to an individual's ability to notice a new hazard, for example, to see, hear, or feel it Understanding refers to the ability to recognize and understand something to be a hazard And Anticipation refers to the ability to accurately foresee and appreciate the potential negative consequences of this hazard..

[Audio] The perception of consequences can have an impact on risk assessment, even when the likelihood of an incident remains the same. A proper assessment of the "real" severity of a hazard will, in most cases, lead to more stringent controls and subsequently result in a safer work environment. It is important that people understand that the potential consequences and outcomes in an unsafe situation are not only those that may happen to them, but also who else may be affected if an accident was to occur, for example co-workers, family and friends. If personnel are able to understand the full extent of consequences (both immediate and long term), they may be less likely to allow unsafe situations or unsafe acts to commence or continue, or to engage in unsafe behaviours themselves..

[Audio] Every individual has an obligation and a legal requirement to STOP THE JOB if they believe it to be unsafe. Many incidents happen when conditions at the worksite change, when conditions are not as foreseen, or when there is a deviation from the work program. It must be made clear to all personnel, especially during Toolbox Talks, that when such issues arise the expectation is that the individual or work team will stop work and reassess the situation. Only when the reassessment indicates that the risks are acceptable and ALARP, the task should continue. It is essential that supervisors make it clear to all individuals in the work team that they will be fully supported when taking action to stop the job. Being critical of a decision to stop the job, even in questionable circumstances, will decrease the likelihood of the next job being stopped, even in the face of a real threat. It is considered good practice for managers and supervisors to actively demonstrate encouragement for stopping the job in the face of an unsafe situation – this is a key element in the establishment of a good safety culture..

[Audio] The work team must continuously monitor the effectiveness of the controls or barriers previously implemented. Well planned monitoring provides a demonstration that controls or barriers are adequately reducing the identified risks. Active monitoring (before things go wrong) is a means of verifying the adequacy of, and the degree of compliance with, the controls or barriers that have been established. It is intended to identify deficiencies for subsequent remedial action, and thus prevent accidents. The results of monitoring will highlight where controls or barriers are not adequate, and target areas where improved controls and barriers are required. Monitoring can also demonstrate that further controls or barriers are not required..

[Audio] As part of the monitoring of effectiveness, TBRA is subject to an audit carried out by an individual or team not associated with the job or task. The purpose of the audit is to check the following The Form has been fully completed with the correct information Hazard Identification is recorded and of adequate quality Hazard Controls are recorded and suitable and sufficient Recovery Controls are recorded and fit for purpose That the forms are legible and the TBRA is being managed in accordance with the company procedure. Where improvement opportunities are identified by the auditors, actions shall be implemented and closed out by the delegated person or persons, all of which is recorded upon the TBRA audit form. If any non-conformances are found, these will be included within the Regis corrective and preventive action process for managing closeout requirements..

[Audio] A Post-Job TBRA review will take place in order to establish any deficiencies, weaknesses, or particular areas of strength within the risk assessment process. It is important that these learnings are captured, and incorporated into the process. This may require changes to: Procedures used. Risk assessment records. The TBRA process itself. The review and capture of lessons learned is documented on Post Job review portion of the TBRA and Toolbox talk form and must be reviewed following all completed tasks..

[Audio] This training presentation has covered the following topics with regards to the Regis company procedure for Task Based Risk Assessment; Responsibilities regarding TBRA requirements When is a TBRA required The Flow Process chart and the TBRA form and The Medserve TBRA process in detail including dynamic risk assessment, controls and review. It is now time to complete the training test paper. It is a multiple choice paper requiring a minimum pass mark of 80%. Once you have completed your test paper, it is to be handed to an HSSE representative for marking. You will be informed of the result and issued with a course certificate if successful. If unsuccessful, further training will be arranged prior to retaking the assessment. Good luck!.