Module 6 Revised

[Virtual Presenter] Welcome to Occupational Safety and Health Discussion module 6..

[Audio] Module 6 is all about compliance to administrative OSH requirements where praticipants will be able to identify the prescribed administrative requirements and express commitment on OSH.

[Audio] Under Department of Labor and Employment (DOLE) standards, employers must maintain and submit specific administrative reports to track workplace health, safety performance, and medical trends. The Report on Health and Safety Organization (DOLE/BWC/IP-5) is submitted by the employer upon establishment of the workplace or whenever there are changes in the composition of the Health and Safety Committee. It serves to inform DOLE of the workplace's safety structure, including the designated Safety Officers, Occupational Health personnel, and committee members tasked with implementing safety programs. The Employer's Work Accident/Illness Report (DOLE/BWC/IP-6) must be submitted whenever a workplace accident, injury, or occupational illness occurs. This report details the nature of the incident, injuries sustained, causes, and immediate corrective measures taken. It is required to be filed shortly after an occurrence (typically on or before the 20th of the month following the incident) to facilitate investigation and recordkeeping. The Annual Work Accident/Illness Exposure Data Report (DOLE/BWC/IP-6B) is a consolidated year-end submission due every January. It summarizes the overall safety metrics of the company over the preceding year, aggregating total employee hours worked, the total number of disabling or non-disabling injuries, lost workdays, and the calculated frequency and severity rates of workplace accidents. The Annual Medical Report (Form DOLE/BWC/HSD/OH-47A) is submitted annually by the company physician or occupational health nurse (typically on or before the last day of March). This document provides a comprehensive summary of the workforce's health status, detailing pre-employment and periodic medical examinations, physical findings, top health conditions or diseases observed, and overall medical preventive programs implemented in the facility..

[Audio] Rule 1000: General Provisions serves as the foundational objective and scope of the Philippine Occupational Safety and Health (OSH) Standards under the Department of Labor and Employment (DOLE). It establishes the State's fundamental mandate to guarantee a safe and healthy environment for every worker, explicitly aiming to protect personnel against the dangers of workplace injury, sickness, or death. Protecting every workingman against the dangers of injury, sickness or death through safe and healthful working conditions… Through Rule 1000, occupational health and safety is framed not merely as a regulatory requirement, but as a basic duty aimed at preserving human life and dignity in the workplace..

[Audio] Under Rule 1005 of the Philippine Occupational Safety and Health (OSH) Standards (and RA 11058), workplace safety is established as a shared obligation. While employers are responsible for providing safe conditions and protective equipment, employees play a critical role in enforcing safety every day. This means: Every worker shall cooperate with the employer in carrying out the provisions of OSH standards. Workers shall report to his/her supervisor any work hazard that may be discovered in his/her workplace. Shall make proper use of all safeguards and safety devices furnished in accordance with the provisions for his protection and that of others, follow all instructions given by the employer in compliance with the provisions of this standards. Safety safeguards are not optional recommendations; complying with safety guidelines and utilizing protective gear is a direct legal and employment duty aimed at ensuring everyone returns home safely at the end of each workday..

[Audio] Rule 1046: Duties of Workers outlines the specific operational responsibilities expected of every employee to maintain a secure and compliant work environment. While general OSH policies set the framework, Rule 1046 focuses on direct day-to-day actions on the job: Works in accordance with accepted safety practices and standards established by the employer in compliance with the provisions of this Standards. Reports unsafe conditions and practices to the supervisor by making suggestions for correction or removal of accident hazards. Safety is an active personal responsibility. By staying observant, following standard practices, and recommending fixes for potential risks, workers actively protect both themselves and their peers from preventable accidents..

[Audio] Serves as members of the Health and Safety Committee. Cooperates actively with the Health and Safety Committee. Assist government agencies in the conduct of health and safety inspection or other programs. Safety is an active personal responsibility. By staying observant, following standard practices, and recommending fixes for potential risks, workers actively protect both themselves and their peers from preventable accidents..

[Audio] Proceeding with Mandatory OSH Programs 1.0 Company Commitment to Comply with OSH Requirements Safety starts at the executive level. The company is fully dedicated to meeting and exceeding all national OSH mandates. That means management isn't just setting rules on paper—they are providing the resources, funding the proper equipment, and actively building a workplace culture where standard safety measures are strictly enforced and continuously improved. 2.0 General Safety and Health Programs Hazard Identification, Risk Assessment, and Control—or HIRAC: This is our proactive defense. Before any task begins, we systematically spot potential workplace hazards, evaluate how severe the risk is, and implement strict control measures—whether that's engineering fixes, safer protocols, or proper PPE—to neutralize the threat before an accident happens. Medical Surveillance: Safety goes beyond physical workplace injuries. Through routine health checks, periodic examinations, and active monitoring, our medical surveillance program ensures early detection and management of occupational illnesses before they become severe. First-Aid and Emergency Medical Services: When unexpected emergencies or injuries do occur, timing is everything. We maintain certified first-aiders, properly equipped medical stations, and clear response protocols on site so everyone gets immediate, qualified medical support.

[Audio] 3.0 Promotion of Drug Free workplace, Mental health Services in the Workplace, Healthy lifestyle A safe workplace goes beyond physical hazards; it extends to personal well-being. Our program actively enforces a drug-free workplace policy, provides accessible mental health support and resources, and promotes healthy lifestyle initiatives—encouraging proper nutrition, stress management, and physical fitness across the team. 4.0 Prevention and Control of HIV-AIDS, Tuberculosis, Hepatitis B We implement strict workplace policies aligned with national standards to eliminate stigma, provide confidential education and support, and enforce sanitation and infection control measures to keep these preventable conditions from spreading in our facility." 5.0 Composition and Duties of health and safety Committee This is our joint management-worker body responsible for planning, executing, and monitoring all OSH policies. The committee brings together safety officers, management representatives, occupational health staff, and worker delegates to regularly review workplace conditions, evaluate incident reports, and drive safety improvements. 6.0 OSH Personnel and Facilities To maintain continuous safety operations, the company deploys qualified Safety Officers (SO1 through SO4) alongside certified occupational health professionals—including first-aiders, nurses, and doctors. They are backed by fully stocked, dedicated facilities such as emergency first-aid stations and clinic spaces equipped to respond immediately to any workplace health need..

[Audio] 7.0 Safety and Health Promotion, Training and Education Every single worker receives a mandatory OSH orientation upon joining. We also conduct practical risk assessment training, enforce a strict Work Permit System for high-risk operations like hot work or confined spaces, and ensure our OSH personnel receive continuous advanced training to stay up to date with modern safety standards..

[Audio] 8.0 Toolbox/Safety Meetings, job safety analysis Safety happens in real-time. Before daily shifts or specific tasks begin, supervisors conduct brief toolbox meetings to review hazards and step-by-step JSAs, ensuring everyone understands the immediate risks and proper procedures before turning on any equipment. 9.0 Accident/Incident/illness Investigation, Recording and Reporting If an injury, near-miss, or occupational illness occurs, we investigate root causes immediately—not to assign blame, but to prevent repeat occurrences. Every event is formally recorded and tracked to drive continuous safety improvements. 10.0 Personal Protective Equipment (PPE) The company provides all necessary, quality-tested PPE free of charge. Whether it's hard hats, safety glasses, high-visibility vests, or specialized gear, wearing and properly maintaining your assigned PPE is mandatory whenever you are in designated operational areas. 11.0 Safety signages Standardized, clearly visible warning signs and hazard markers are posted throughout the facility. These visual cues highlight dangerous zones, indicate required PPE, and point directly to emergency exit routes..

[Audio] 12.0 Dust control and management and regulation on activities such as building of temporary structures and lifting and operation of electrical, mechanical, communications system and other requirements . We strictly regulate high-risk activities including heavy lifting, temporary structure builds, electrical and mechanical operations, and dust control management to maintain clean air standards and physical structural safety across site operations. 13.0 Welfare Facilities A safe workplace must be a humane workplace. We maintain adequate, clean, and accessible welfare facilities—including potable drinking water, sanitary washing stations, separate rest areas, and clean dining facilities for all workers..

[Audio] 14.0 Emergency and disaster preparedness and response plan to include the organization and creation of disaster control groups, business continuity plan, and updating the hazard, risk and vulnerability assessment (as required) We maintain active Disaster Control Groups, conduct regular emergency drills, and maintain updated Business Continuity Plans and vulnerability assessments so the workforce can act quickly and safely during fires, natural disasters, or site emergencies. 15.0 Solid waste management system Under Section 15.0: Solid Waste Management. Proper waste disposal keeps the workplace clear of fire hazards and health risks. We enforce systematic waste segregation, safe storage, and responsible disposal procedures for general and hazardous waste..

[Audio] 16.0 Compliance with Reportorial Government Requirement "Section 16.0 reinforces Reportorial Compliance. Tying directly back to our incident tracking, management systematically prepares and submits all required annual exposure data, medical reports, and incident filings to the Department of Labor and Employment to remain fully compliant with national laws." 17.0 Control and Management of Hazards "Section 17.0 details Hazard Control Execution. Building on our initial HIRAC assessments, this program ensures continuous control measures—following the hierarchy of controls from elimination down to engineering fixes—are maintained day in and day out across every department." 18.0 Prohibited Acts and Penalties for Violations "Section 18.0 addresses Prohibited Acts and Penalties. Bypassing safety guards, tampering with equipment, or ignoring safety rules endangers everyone. Strict disciplinary actions and penalties are enforced for any deliberate violations of our OSH policies." 19.0 Cost of Implementing Company OSH program "Finally, Section 19.0 covers the OSH Budget and Allocation. The company covers 100% of the financial cost for implementing these safety programs, from purchasing PPE and medical supplies to funding training courses. Safety is a necessary operational investment fully funded by management." "Those 19 core pillars form our complete OSH framework. When management provides the structure and every worker follows the standard, we guarantee a safe, productive workplace for everyone..

[Audio] "Next, let's discuss the Hazard Communication Standard, widely known as the worker's 'Right-to-Know' standard. This policy guarantees that every employee working with or around hazardous chemicals understands exactly what they are handling and how to protect themselves." Firstly, the right to know about chemical hazards. The Hazard Communication standard, known as the "right-to-know" standard, requires employers to inform and train workers about hazardous chemicals and substances in the workplace. "Ultimately, 'Right-to-Know' ensures chemical safety is transparent—giving you the information and tools needed to handle substances safely on every shift.".

[Audio] "Now, let's look at a foundational principle of occupational safety: the Right to a Safe and Healthful Workplace." Employers have the responsibility to provide a safe and healthful workplace that is free from serious recognized hazards..

[Audio] Core Employer Responsibilities: Hazard-Free Environment: Employers are legally bound to provide a work site free from known hazards that could cause physical harm, illness, or death. Engineering & Operational Controls: Management must actively fix hazards by installing proper ventilation, safety guards, proper lighting, and maintaining machinery—rather than relying solely on personal protective equipment..

[Audio] Safety Training & Clear Instructions: Workers have the right to receive comprehensible, job-specific safety training in a language and format they understand before starting hazardous tasks..

[Audio] Right to be Provided Protective Equipment Employers must provide most protective equipment free of charge. Employers are responsible for knowing when protective equipment is needed. When hazards cannot be completely eliminated, employers must supply appropriate, certified Personal Protective Equipment (PPE) at zero cost to the worker..

[Audio] Right to Information Workers have the right to know what hazards are present in the workplace and how to protect themselves. Many OSHA standards require various methods that employers must use to inform their employees, such as warning signs, color-coding, signals, and training. It is a fundamental statutory right under Occupational Safety and Health (OSH) standards (such as Philippine RA 11058 and international OSHA laws). It establishes that employees must be fully educated on all physical, chemical, biological, and ergonomic hazards present in their work environment, along with the protective measures required to mitigate those risks..

[Audio] Right to Report Accidents Workers and their representatives shall have the right to report accidents, dangerous occurences, and hazards to the employer, to the DOLE and other concerned government agencies exercising jurisdiction as the competent authority in the specific industry or economic activity. It empowers workers and their representatives to speak up about unsafe conditions without fear of retaliation, ensuring that workplace hazards and incidents are promptly addressed by competent authorities..

[Audio] Let us now proceed concerning on Penalties for violations. Under Philippine law (RA 11058 and its Implementing Rules and Regulations, DOLE Department Order No. 198-18), failure to comply with Occupational Safety and Health (OSH) standards incurs strict administrative fines and penalties. Fines are calculated per day starting from the date the employer receives the Notice of Violation or Compliance Order until full compliance is achieved..

[Audio] RA 11058 CHAPTER VI Section 28. Prohibited Act (a) Willful failure or refusal of an employer, contractor or subcontractor to comply with the required OSH standards or with a compliance order issued by the Secretary of Labor and Employment or by the Secretary's authorized representative shall make such employer, contractor, or subcontractor liable for an administrative fine not exceeding One hundred thousand pesos (P100,000.00) per day until the violation is corrected.

[Audio] RA 11058 CHAPTER VI Section 28. Prohibited Act (b) An employer, contractor or subcontractor who willfully fails or refuses to comply with the required OSH standards or with a duly issued compliance order, and engages in any of the following acts to aid, conceal or facilitate such noncompliance shall be liable for a maximum of One hundred thousand pesos (P100,000.00) administrative fine separate from the daily imposed above:.

[Audio] CHAPTER VI Section 28. Prohibited Act (1) Repeated obstruction, delay or refusal to provide the Secretary of Labor and Employment or any of its authorized representatives access to the covered workplace or refusal to provide or allow access to relevant records and documents or obstruct the conduct of investigation of any fact necessary in determining compliance with OSH standards; (2) Misrepresentation in relation to adherence to OSH standards, knowing such statement, report or record submitted to the DOLE to be false in any material aspect; (3) Making retaliatory measures such as termination of employment, refusal to pay, reducing wages and benefits or in any manner discriminates against any workers who has given information relative to the inspection being conducted..

[Audio] Have you ever wondered why OSH penalties matter? Here's the thing: In the Philippines, occupational safety and health (OSH) compliance is not only a matter of policy it is a legally enforceable duty..

[Audio] When an employer or responsible individuals fail to comply, the law authorizes the government primarily through the Department of Labor and Employment (DOLE) to impose administrative fines, issue work stoppage/closure orders, and in serious cases pursue criminal liability, alongside potential civil exposure..

[Audio] Thank you for listening and stay safe!. THANK.