part 2

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride (6) For a Branch/Section/Division Chief, in behalf of a Staff who is addressing an individual in another part of the Armed Forces. For THE STAFF judge ADVOCATE: NotE: For the communications approved by the Chief of Staff, A-F-P and addressed to their Command (AFP-Wide), the command line will be, “BY COMMAND OF GENERAL bartilet:”, while for the communications addressed outside the AFP, the command line will be, “For THE CHIEF OF STAFF, AFP:” A Staff Officer may sign under the command line, “BY ORDER OF COLONEL pacursa:” or “BY COMMAND OF BRIGADIER GENERAL CUMLAT:” only when authorized by their Commander. b) Signature (1) Contents (a) Signature contains the first name, middle initial and the family name. (b) The name is typed, stamped or printed in capital letters, and in bold text. (c) The officer’s grade, branch of service and title. (d) Double signature is avoided; instead, designated individuals may affix their signature and add the word For or F in front of the typed name. (2) Placement The typewritten portion of the signature is in block style and placed five (5) lines below the command line or the body. The front letter begins one (1) space from the center to the right. (3) Form Block style and open punctuation are used. This means placing the first letter of the grade and title directly under the type written signature. Abbreviation of grade, arm of service and the title may be used, except those with the rank of Colonel and above. If the rank is abbreviated, the letters are capitalized. (Example: M-A-J or Major). Example of Signature Block: (a) PA Level: 1 G-S-C eligible and designated to a Command position: rory M velo Colonel INF (G-S-C--) PA Commanding Officer A-F-P Core Values: Honor, Service, Patriotism 8 8 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride lolito S bernal LTC INF (G-S-C--) PA CO, 203Bde, 2ID 2 G-S-C eligible and designated to a Staff position: jovito L CRUZ Colonel GSC (I-N-F--) PA AC of S for Operations, G3 3 G-S-C and M-N-S-A eligible: maria LEA O moraga Colonel (M-N-S-A-) PA AC of S for CMO, G7 4 Non-GSC eligible: noreen B CALAOAGAN Major (A-G-S--) PA Admin Officer, OG7, 2ID (b) PN Level: DIANA G FRANCISCO Captain PN (G-S-C--) Commanding Officer, HSG, HPN CARISA D mendoza LTC PN(M) (G-S-C--) The Naval Adjutant maricar R novero Colonel PN(M) (G-S-C--) Commanding Officer, HSSG, PMAR ARMANA S basa Captain PN (M-N-S-A-) AC of NS for Pers, N1 A-F-P Core Values: Honor, Service, Patriotism 9 A-F-P Core Values: Honor, Service, Patriotism 9.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride (c) P-A-F Level: ruth R CUSTODIO Colonel PAF (G-S-C--) Air Force Adjutant merlita S miranda Major P-A-F Admin Officer, O-A-F-A (d) GHQ & AFPWSSUs Level: EDUARDO M AÑO General A-F-P Chief of Staff REUEL N sorilla Brigadier General A-F-P The Adjutant General ronald N milan LTC PA (G-S-C--) Chief, Admin, otag (e) Commanding General/Commander of Major Services, Area Command, Specified Command, Brigade/Infantry Division and P-A-F and PN equivalent: BRYLLE V bartilet Major General A-F-P Commanding General lexter G vargas Vice Admiral A-F-P Flag Officer In Command (f) Staff Officer as head of office or Staff of Major Services, Area Command, Specified Command, Brigade/Infantry Division and P-A-F and PN equivalent and AFPWSSUs: RAINIER N bautista Colonel PA (G-S-C--) The Quartermaster General, AFP ALLEN P CUMLAT Captain PN (G-S-C--) The Naval Adjutant A-F-P Core Values: Honor, Service, Patriotism 10 10 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride ELIZA N bautista Colonel PAF (G-S-C--) Air Force Adjutant joshua P CUMLAT Lt Colonel PA Army Adjutant (g) Staff Officer not as head of the office: EDWIN E rustria Colonel PAF (G-S-C--) Asst The Adjutant General (h) Officer in specific capacity: marivic G vargas Major PA Survey Officer raymundo B boloabio Captain PA Member-Recorder rowena G vargas Colonel PAF (G-S-C--) Chairperson, A-F-P Regulations Board (i) Retired Officer not on active duty when communicating with the AFP: ATHENA G pagulayan Colonel PAF (Ret) (j) Officer who is a graduate of both G-S-C and M-N-S-A assigned in GHQ: Active Officers: MYRNA V romero Colonel PA (M-N-S-A-) The Adjutant General Inactive Officers: SHARON R racelis Colonel MNSA PA (R-E-S--) Note: There are peculiarities on Signature Block of Major Services (PAF and PN) A-F-P Core Values: Honor, Service, Patriotism 11 A-F-P Core Values: Honor, Service, Patriotism 11.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride c) List of enclosures – These are supplementary documents sent with communications to provide additional information. When a letter has one (1) or more enclosures, it is typed at the left side page in the following manner: Enclosures: 1 – DF with 3 comments 2 – Draft of amendment to AFPR G 131-052 3 – AFPR G 630-152 d) Copies furnished to other offices – A notation concerning copies furnished typed immediately under and separated by at least one line from the listing of enclosures, if any. When no enclosures, notation of copies furnished shall be typed beginning at the left margin on the same line as that of the typed signature. Copies Furnished: The Surgeon General, AFP The Adjutant General, A-F-P i ADDITIONAL GUIDELINES: 1) Use of one (1) side of the paper except when using prescribed forms or reproduced materials. 2) One (1) original and one (1) duplicate are prepared. The duplicate serves as the receiving and file copy of the originating office. 3) Prescribed Ink Color – a standard black ink (settings) of the printer shall be used in official communications. 4) As a matter of preference, all correspondence (civilian or military letters) with the CSAFP, VCSAFP & TDCSAFP as signatories shall be in “inverted pyramid” or “bottom line upfront”. The concern, recommendation or action shall be stated first before giving any background on the matter. A-F-P Core Values: Honor, Service, Patriotism 12 12 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride Top Margin 0 .75 inch Arial Size 10, Italicized Header margin 0.3 inch Right Margin 0 .75 inch 2 T-A-B spaces Left Margin 1.25 inches 1 T-A-B space 2 T-A-B spaces Center Line Press 1 Bar Space GENERAL headquarters A-R-M-E-D ForCES OF THE PHILIPPINES Camp General Emilio Aguinaldo, Quezon City // otag/AFPRD 11 January 2017 // subject: Proposed Revision of Cir Nr 20, series 2000, Subj: Armed Forces Cash Tellers // // // TO: Commanding General, PA Fort Andres Bonifacio Metro Manila Attn: Chief, Finance Center, PA // // // // 1. References: // a S-T-L fm that Office dtd 21 Apr 15, Subj: A-F-P Publications for Revision. b Memo fm O-S-J-S dtd 04 Feb 02, Subj: Proposed Revision to A-F-P Regulations, Circulars, Directives et cetera // 2. In ref 1a, that Center forwarded to A-F-P-R-D the proposed revision of Circular Nr 20, series 2000, Subj: Armed Forces Cash Tellers (Paying and Receiving) in compliance with ref 1b. The proposal must be responsive to the latest development and conform to the current concepts of the A-F-P organization, and that your office is mandated to present before the A-F-P Regulations Board (A-F-P-R-B) being the Office of the Primary Interest (O-P-I--) of the above mentioned propose Circular. // 3. Ref 1b prescribes the proper form in revising/amending A-F-P Regulations, Circulars and other policies. In connection with this, as the O-P-I--, you are directed to submit to this Office (Attn: Chief, A-F-P Regulations Division, otag) 14 copies of the draft proposal in order to facilitate its deliberation by the AFPRB. Attached herewith is the sample format to serve as your guide in revising the said Circular. // BY COMMAND OF GENERAL AÑO: // // // // REUEL N sorilla Brigadier General A-F-P The Adjutant General A-F-P Core Values: Honor, Service, Patriotism Arial Size, 10 Italicized Footer margin, 0.3 inch Bottom Margin 1.25 inches A-F-P Core Values: Honor, Service, Patriotism 13.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 2. Non-MILITARY letter (CIVILIAN letter): a definition Differs from a military letter in terms of phraseology, paragraphing, abbreviations, and form. Its paragraphs are not numbered or lettered and it does not encourage abbreviations. b usage Outside the AFP. c S-T-Y-L-E Dignified, direct and accurate; the tone is formal and courteous; nicknames are avoided. It is written in semi-block style. d size OF THE paper: A4 (8.27”x11.69”) e font & font size: Bookman Old Style, 12 for the letters to S-N-D and President of the Philippines. Arial, 12 for all other civilian letters. f margin: Top – 0.75 inch from the top edge of the paper. Top – (second page) 1.25 inch from the top edge of the paper. Left – 1.25 inch Right – 0.75 inch Bottom – 1.25 inch g PLACEMENT: Heading and address – upper third of the sheet of paper Body of the Letter – lower two-thirds of the sheet Complimentary Ending – it follows the body of the letter h THREE MAIN ELEMENTS OF A Non-MILITARY letter: 1) heading – All of the materials/information above the first line of the body. a) Letterhead/Office of Origin Normally consists of three lines: GENERAL headquarters, A-R-M-E-D ForCES OF THE PHILIPPINES is written in capital letters; name of the initiating command, office, installation or unit; and address of the initiating organization. A-F-P Core Values: Honor, Service, Patriotism 14 14 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride b) Date Follow the month/day/year format. In civilian letter, the month is never abbreviated and always with a comma between the day and the year. c) Inside Address – The addressee’s name fully written and always followed by a courtesy title, except in the case of M D , Ph.D., and others. The first line shows the addressee’s name and designation. The second line is the name of the company of the addressee and the third line is the address of the company. MRS. AILEEN P CUMLAT Operations Manager Department of Trade and Industry Araneta Center, Cubao d) Attention Line – This is used to speed up handling of the letter especially when it is addressed to a company or to a particular department of a company or to an individual aside from the addressee. It is written one (1) T-A-B indent just below the inside address and two (2) spaces above the salutation. e) Salutation – It greets the reader and the greeting may be formal or informal or cordial or personal. 2) body – The message itself, the substance of the letter. 3) COMPLIMENTARY CLOSE – Usually followed by a comma and written one (1) space below the last line of the message. 4) signature Contains the first name, middle initial and family name of the sender, including the rank and branch of service. A-F-P Core Values: Honor, Service, Patriotism 15 A-F-P Core Values: Honor, Service, Patriotism 15.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride Top Margin 0 .75 inch Arial Size 10, Italicized, Header margin0.3 inch GENERAL headquarters A-R-M-E-D ForCES OF THE PHILIPPINES Camp General Emilio Aguinaldo, Quezon City // otag/TAPD December 10, 2017 Right Margin 0 .75 inch Left Margin 1.25 inches 1 T-A-B space Center Line Press 1 Bar Space // MS. DIANE G FRANCISCO The Administrator tesda Region IX Western Mindanao, Dao, Pagadian City // Attn: Registrar’s Office // Dear Ms Francisco: // May we favorably endorse MSg Honesto A Rivera 681529 PA to undergo the Automotive Servicing NC II scheduled to convene from June 3, 2017 to September 16, 2017 to be conducted by your Agency. // This is in line with the desire of the Armed Forces of the Philippines to provide skills and knowledge to soldiers and their respective beneficiaries during their post retirement that will benefit them greater opportunity to secure gainful employment when they finally leave the military service. // Training fees and other incidental expenses shall be shouldered by said EP while availing the benefit of the government time. // Furthermore may we respectfully request your good office to furnish the Office of the Adjutant General, A-F-P (Attn: C, tapd) the certificate of completion of the subject EP for our ready reference and monitoring purposes. We look forward for your favorable consideration. Thank you and more power. // Very truly yours, // For THE CHIEF OF STAFF, AFP: // // // // REUEL N sorilla Brigadier General AFP The Adjutant General Bottom Margin 1.25 inches Legend: // 1 space A-F-P Core Values: Honor, Service, Patriotism Arial Size, 10 Italicized Footer margin, 0.3 inch 16 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 3. ENDORSEMENT letter: a definition A reply or a forwarding statement added to a military letter. It is a communication within a communication. It becomes an integral part of correspondence and not withdrawn from the basic communication to which it is appended. Endorsements show facts relative to a definite case stated in the basic letter. As to content, an endorsement is meant to furnish information, comment or recommendation on the matter at hand. If there is enough space at the end of a letter, the endorsement is written or begun there. When the space is not sufficient to include the address and at least two (2) lines of the body, the endorsement is started on a separate sheet of plain bond paper. It should not be typed on the back of the page. Left and right margins are the same as those of the military letter. Endorsements are numbered consecutively (for example 1st Endorsement). b usage: When required as a prescribed format or by the addressee, otherwise, the correspondence would take the form of a civilian letter or military letter whichever is appropriate. c size OF THE paper: A4 (8.27”x11.69”) d font & font size: Arial/12 e margin: Top – 0.75 inch from the top edge of the paper. Top – (second page) 1.25 inch from the top edge of the paper. Left – 1.25 inch Right – 0.75 inch Bottom – 1.25 inch f ELEMENTS OF ENDORSEMENT letter: 1) heading a) Number – This is placed in the center of the page, on the same line as the first line of the file reference. b) File Reference The first line of the file reference begins at the left margin on the line below the suspense date. If no suspense date is used, it begins on the third line below the close of preceding material or 1.25 inches from the top of the page. A-F-P Core Values: Honor, Service, Patriotism 17 A-F-P Core Values: Honor, Service, Patriotism 17.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride c) Identification of writer The bold initials of the writer followed by initials of the typist are placed at the right margin on the same line as the endorsement number on all copies or on file copies only. The telephone number of the writer maybe added. d) Subject The subject is placed right below the first line starting on the left hand margin. If the endorsement begins on a new page, the subject begins at the left margin of the line following directly below the file reference and appears only once on a page. It is written in bold text. e) Designation of Originating Office The official designation and address of the headquarters or office from which the endorsement is dispatched, begin at the left margin separated two spaces from the preceding material. Continuation lines follow the block style beginning under the first letter of the designation of the originating office. Authorized abbreviations may be used. f) Date The date of the endorsement is placed on the same line as the official designation and address of the headquarters from which the correspondence is dispatched. g) Designation of Addressee The official designation and address of the recipient is preceded by word “TO” which begins at the left margin on the second line below the headquarters of origin and date, or “THRU” address, if used. When a complete address requiring more than one line is used, the first letter of the second and any succeeding line appears under the first letter of the addressee. Brief Address may be used, when appropriate. An “ATTENTION” line follow the block style beginning under the first letter of recipients’ designation. 2) body The body of an endorsement are prepared in the same way as the military letter. Its body begins on the second line below the heading. 3) COMPLIMENTARY CLOSE The complimentary close of an endorsement letter is prepared in the same way as the military letter. It begins on the second line below the body. a) The command or authority line is typed in capitals and begins on the second line below the last paragraph of the endorsement, directly under the first letter of the preceding major paragraph. Abbreviations are never used; b) The typewritten signatures begin with five (5) lines below the command or authority line. It is not placed alone on a page; and c) Enclosure notations begin at the left margin and on the same line as the first line of the typewritten signature, as in military letter. g CONTINUATION pages For continuation pages, if any, the file reference endorsement number, date and subject are written, beginning at the left margin 1.25 inches from the top of the page. The endorsement number is centered on the page, in line with file reference and date. The subject is written directly below the file A-F-P Core Values: Honor,.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride reference. The rules pertaining of dividing materials between pages in military letter shall apply. h PLACEMENT 1) The first line (such as s-25 Mar 78) begins 0.5 inch below the last written part of the basic letter of previous endorsement; 2) The first line of separate sheet begins 1.25 inches from the top; 3) The designation and address of the headquarters begins at the left margin, two (2) spaces below the file date or other identifying matter. If more than one (1) line is needed the second and succeeding lines are blocked from the left margin; 4) The word “TO” will be placed three (3) spaces below the headquarters line, beginning at the left margin. If the address requires more than one (1) line the second and succeeding lines are blocked under the first letter of the address. A-F-P Core Values: Honor, Service, Patriotism 19 A-F-P Core Values: Honor, Service, Patriotism 19.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride Top Margin 0.75 inch Arial Size, 10 Italicized Header margin, 0.3 inch 2 T-A-B spaces Left Margin 1.25 inches 1 T-A-B space Right Margin 0.75 inch Center Line Press 1 Bar Space otag/AFPRD 3rd Endorsement NBC/mvb/6751 // subject: Inclusion in the M-N-L-F A-F-P Integration Program CY 2017 of Mr Arip S Sariddin // GENERAL headquarters, A-R-M-E-D ForCES OF THE PHILIPPINES Camp General Emilio Aguinaldo, Quezon City, 12 August 2017 // // // TO: Commander, westmincom Camp Navarro, Upper Calarian Zamboanga City Attn: Deputy Commander for Separate Unit // // // // 1. Referred for appropriate action subject to existing A-F-P Policies and Regulations on personnel procurement is the attached Endorsement Letter from CSAFP referring the request of Mr Arip S Sariddin of Talipao, Sulu regarding his inclusion in the MNLF-AFP Integration Program CY 2017. // 2. Request reply direct to the requesting party and furnish G-H-Q on your actions taken. // BY COMMAND OF GENERAL AÑO: // // // // maxima O IGNACIO Colonel PAF (G-S-C--) The Adjutant General Encls: a/s // cc: // Mr Arip S Sariddin Bottom Margin 1.25 inches A-F-P Core Values: Honor, Service, Patriotism Arial Size, 10 Italicized Footer margin, 0.3 inch 20 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 4. memorandum: a definition The prescribed publication pertaining to matters that are directive, advisory or informative in nature, the term of which either is temporary or permanent in duration. b usage For inter-office communications dealing with official matters. These may serve as reminders or as records of events or observations. c S-T-Y-L-E Simple, clear and direct to the point. d size OF THE paper A4 (8.27”x11.69”) e font & font size Arial, 12 f margin: Top – 0.75 inch from the top edge of the paper. Top – (second page) 1.25 inch from the top edge of the paper. Left – 1.25 inch Right – 0.75 inch Bottom – 1.25 inch g ELEMENTS OF A memorandum letter: 1) heading a) Letterhead/Office of Origin Normally consists of three (3) lines: GENERAL headquarters, A-R-M-E-D ForCES OF THE PHILIPPINES; name of the initiating office, and address of the initiating organization. b) File reference Placed on the left margin, two (2) spaces below the letterhead in line with the date. It consists of the office initials/acronym of the originator. c) Date The date should follow the day, month and year format. Abbreviation is not authorized. When stamps are used, the date is not entered until the letter is signed. A-F-P Core Values: Honor, Service, Patriotism 21 A-F-P Core Values: Honor, Service, Patriotism 21.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride d) Memorandum to/for – It is typed either in capital letters or in small letters, depending upon the style of the individual office. e) Subject – It uses the same rules as those used in letters, endorsements or disposition forms. It is a brief statement indicating what the memorandum is about to help the readers prepare themselves for the contents. 2) body Usually contains the following: a) Telling the readers why the memorandum is written and what they are going to do and how; b) Conveying the information, the details, relevant to the preceding paragraph or paragraphs; and c) Giving suggestion/s for future action or requesting guidance on future action. 3) COMPLIMENTARY CLOSE – same rule/procedure as to military letter. h difference between memorandum TO AND memorandum For: memorandum TO The prescribed correspondence pertaining to matters that is directive, advisory or informative in nature. The memo may be addressed to an individual or group of individuals by the head of Staff or Commander. They are usually addressed by position or designation, including name and title, if it is addressed to an individual is an accepted practice. memorandum For – The prescribed publication pertaining to matters of advisory or informative in nature. This memorandum is usually made by a staff in conveying information or message to the Commander or by a Staff Officer to their superior. A-F-P Core Values: Honor, Service, Patriotism 22 22 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride Top Margin 0.75 inch Arial Size, 10 Italicized Header margin, 0.3 inch Press Tab 1x Press Tab 2x Press Tab 1x Press Tab 1x Right Margin 0.75 inch Left Margin 1.25 inches Press Tab 2x Center Line Press 1 Bar Space GENERAL headquarters A-R-M-E-D ForCES OF THE PHILIPPINES secretary JOINT STAFF Camp General Emilio Aguinaldo, Quezon City // 19 March 2015 // memorandum to // Joint/Personal/Special Staff // subject: Disposition Form // // // // 1. Reference: TDCSAFP Guidance. // 2. Effective immediately, the following shall be observed in the preparation of DF wherein T-D-C-S is the signatory: // a TDCSAFP will be the one to directly recommend the action not the initiating Staff such that the phrase: “In view of the above, (J-Staff) recommends that…” becomes: “In view of the above, recommend that…”. // b The “J-Staff and I concur” phrase should be deleted. It is enough that the initiating and concurring Staff sign on the concurrence lines. If there is a conflicting comment from a concurring Staff, it should be returned to the initiator to input the comment and restudy the recommendation. // 3. For information. // BY direction OF THE deputy CHIEF OF STAFF: // // // // CORNELIO H valencia JR Colonel PA (G-S-C--) // Copy Furnished: // CSAFP VCSAFP TDCSAFP Bottom Margin 1.25 inches A-F-P Core Values: Honor, Service, Patriotism Arial Size, 10 Italicized Footer margin, 0.3 inch A-F-P Core Values: Honor, Service, Patriotism 23.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride Top Margin 0.75 inch Arial Size, 10 Italicized Header margin, 0.3 inch Press Tab 1x Press Tab 2x Press Tab 1x Press Tab 1x Right Margin 0.75 inch Left Margin 1.25 inches Press Tab 2x GENERAL headquarters A-R-M-E-D ForCES OF THE PHILIPPINES OFFICE OF THE ADJUTANT GENERAL Camp General Emilio Aguinaldo, Quezon City // 10 May 2017 // memorandum for // All Division Chiefs // subject: Command Directed Activities // // // // 1. Reference: Memo fm Command Adjutant, GHQ & H-S-C--, A-F-P dtd 27 July 2015, Subj: same as above. // 2. Per above reference, please be reminded to direct all military personnel and civilian employees of your respective division to attend all Command Directed Activities. // 3. For guidance and strict compliance. // BY direction OF BRIGADIER GENERAL sorilla: // // // // noreen B CALAOAGAN Major PA Chief, Admin Division Center Line Press 1 Bar Space Bottom Margin 1.25 inches A-F-P Core Values: Honor, Service, Patriotism Arial Size, 10 Italicized Footer margin, 0.3 inch 24 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride 5. WRITTEN reports: a definition: A presentation of facts and/or ideas or informational work made with the specific intention of relaying information or recounting certain events or displaying a result of an investigation, or inquiry in a widely presentable form. It may be submitted periodically or at regular intervals. b basic ELEMENTS OF A WRITTEN report: 1) INTRODUCTION – This includes a background statement as to why the report was written, what was its purpose, how the data were gathered, what to include in the report, what materials and equipment were used. These background statements are necessary because these enable the reader to be able to evaluate the findings and the conclusions of the written report. 2) summary – A brief presentation of the findings. 3) body – A detailed presentation of the pertinent facts gathered. The facts must be definitely accurate because the readers depend entirely on the writer’s honesty and accuracy. Careless assumptions or errors in written reports are inexcusable. 4) CONCLUSION AND recommendation Conclusion is a summary of facts and observations while Recommendations are suggestions for future actions. The subject matter of the report may not require a conclusion because there are reports that may just be a fact-finding one. c different TYPES OF A WRITTEN report: 1) AFTER SCHOOLING/TRAINING report – A written report rendered by individuals who have completed foreign/local courses, or a unit who have conducted trainings to the individual. The report includes problems encountered and applicability to the AFP. It also encompasses the period from convening to completion of a course and the lessons learned and recommendations for the improvement of the conduct of the course. Elements: a) Course Title; b) Date Convened & Date Completed; c) Number of Students-Graduates; d) Total Fund Utilized; e) Problems Encountered; f) Lessons learned; g) Recommendations; and h) Enclosures/Annexes: (1) Order on Graduates; A-F-P Core Values: Honor, Service, Patriotism 25 A-F-P Core Values: Honor, Service, Patriotism 25.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride (2) Order of Merit (List of Students arranged by class standing); (3) Individual Scholastic Record of Graduates; (4) Expenditure Report; and (5) Pictures 2) AFTER CONFERENCE report – A written report rendered by individual who have attended a conference informing his/her Commander on what transpired during the conference. The report includes who is the Presiding Officer, the attendees, the matters discussed and the result/action or recommendations. 3) A-F-T-E-R battle report – A written report rendered by units to the Commander, stating therein a narrative description of the results of a specific mission/operations project undertaken by the unit. Elements: a) References; b) Period Covered; c) Area Covered; d) Participating Units; e) Mission; f) Situation; g) Narrative; h) Result of Operation; i) Comments/Assessment; and j) Recommendation 4) INVESTIGATION report a written report which gives the result of the conduct of formal investigation to erring military and civilian personnel of the AFP. Elements: a) Reference; b) Matters Investigated; c) Background (Optional); d) Facts of the Case; e) Discussion; f) Findings/Conclusion; and g) Recommendation. 5) AFTER ACTIVITY report – A written report of individual or unit stating therein the narrative description of an activity. 6) AFTER TRAVEL report – A written report of individual who have traveled local or foreign. A-F-P Core Values: Honor, Service, Patriotism 26 26 A-F-P Core Values: Honor, Service, Patriotism.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride a) Elements: (1) Administrative Matters – includes the time and place of arrival, administrative arrangements (includes the meeting venue, hospitality accorded to the Philippine Delegation and accommodation) and the itinerary/program/schedule of activities; (2) Significant Discussions/Events – includes the agenda of the activity, details of the discussions between the Philippine delegation and its counterparts. Substantive observations, lessons learned and insights of the Philippine delegation; (3) Recommendations incorporates the suggestions/ proposals on the best courses of action that the AFP-DND may undertake as a result of the activity. It must logically follow from the observations and insights previously discussed in the report; (4) Pertinent Documents – includes working papers and presentations gathered; and (5) Conclusion – a reiteration of the gist of the report. b) Guidelines In Submitting After Activity/Travel Report To The SND: The cover letter to the S-N-D should follow the following format: (1) First paragraph – submission to the Secretary of the said report, which includes attendees (or head of delegation), title of event, place and date; (2) Second Paragraph – includes a 1-2 sentence background of the event or its objective/aim; (3) Third Paragraph – should enumerate only the salient points learned from the event; (4) Fourth Paragraph – should list the recommendations of the attendees; and (5) Fifth Paragraph – closing statement. A-F-P Core Values: Honor, Service, Patriotism 27 A-F-P Core Values: Honor, Service, Patriotism 27.

[Audio] A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride A-F-P Vision 2028: A World-class Armed Forces, Source of National Pride CHAPTER 3 INForMAL CORRESPONDENCE 1. disposition ForM (D-F---): a definition: A means of communication among staff offices and between the staff offices and the Commander. b usage: Applicable for the following purposes: 1) Giving instruction; 2) Transmitting orders, policy, advice of information; 3) Requesting action, instruction, policy, opinion; 4) Tracing action of check or follow-up implementation of orders; and 5) Recording comment, coordination and recommendations including a brief summary when action recommended is prepared for approval and signature of a higher commander. c STYLE: The first page is usually written in a table format or box while the succeeding pages have no borders. d size OF THE paper: A4 (8.27”x11.69”) e font & font size: Arial, 12 f margin: Top – 0.75 inch from the top edge of the paper. Top – (second page) 1.25 inch from the top edge of the paper. Left – 1.25 inch Right – 0.75 inch Bottom – 1.25 inch g ELEMENTS OF A disposition ForM: 1) Security Classification – This should be found at the upper right most box of the DF/SDF, opposite the word disposition ForM. A-F-P Core Values: Honor, Service, Patriotism 28 28 A-F-P Core Values: Honor, Service, Patriotism.