[Virtual Presenter] Image source: Microsoft 365 content library Hello, I’m Terence Boyce. Today’s date is 09/20/25. In this briefing, I’ll synthesize what I’ve learned over the past five weeks in IT Project Management, focusing on techniques, skills, and insights that are critical to successful project delivery.. 

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Summary of Key Concepts

 The session provides a concise overview of the main principles learned in IT Project Management over five weeks.

 Essential Tools and Techniques

 Key project management tools and techniques will be highlighted to support effective planning, execution, and monitoring.

 Actionable Management Insights

 The presentation offers practical advice for successfully managing IT projects, focusing on strategies and best practices.

[Audio] Image source: Microsoft 365 content library IT project management involves defining project scope with clear deliverables, ensuring alignment with business goals for maximum value, and controlling risks throughout execution. For example, in ERP deployment, precise scope and alignment are crucial for seamless integration. Careful planning at every stage significantly reduces the risk of costly overruns and project delays.. 

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The young man holding pen writing his goal into notebook

Clear Project Scope Defining the project scope with specific deliverables ensures that all stakeholders have a shared understanding and direction. Business Goal Alignment Aligning project objectives with business goals maximizes value delivered and supports long-term organizational success. Effective Risk Control Controlling risks throughout the project lifecycle prevents costly overruns and delays, ensuring smoother execution.

[Audio] Image source: Microsoft 365 content library Effective project managers excel in communication, negotiation, and stakeholder management, ensuring project goals are clearly understood and conflicts are resolved. Directive leadership focuses on control and decision-making, while servant leadership empowers teams through support. Adaptive leadership encourages flexibility, enhancing team alignment by quickly responding to changing project needs.. 

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six gears with team members working together

Communication and Negotiation Project leaders ensure goals are clear and conflicts are resolved through effective communication and skilled negotiation. Directive Leadership Directive leadership involves taking control and making decisions to keep projects on track and aligned with objectives. Servant Leadership Servant leadership empowers teams by offering guidance, support, and resources, helping members excel in their roles. Adaptive Leadership Adaptive leadership promotes flexibility and quick responses to changes, improving team alignment and project success.

[Audio] Image source: Microsoft 365 content library Project integration management ensures all project elements—scope, time, cost, and quality—work together harmoniously. The triple constraint graphic illustrates how changes in one area impact the others. Effective integration prevents siloed decisions, keeps teams aligned, and maintains project balance for successful outcomes.. 

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Project Integration Management Essentials

Illustration of a huge gear with the text " project management"

Harmonizing Project Elements Project integration management brings together scope, time, cost, and quality to ensure they work in unison for project success. Understanding Triple Constraint The triple constraint demonstrates how adjusting scope, time, or cost influences the other aspects, emphasizing the need for balance in projects. Ensuring Team Alignment Effective integration management prevents isolated decisions, keeps teams coordinated, and sustains overall project equilibrium for successful delivery.

[Audio] Image source: Microsoft 365 content library Project selection should use methods like cost-benefit analysis and strategic fit to ensure alignment with business goals. Initiation involves creating charters, defining stakeholders, and setting project objectives. Requirement gathering uses interviews, surveys, and prototypes; for example, comparing cloud vs. on-premise solutions clarifies needs. Thorough initiation helps prevent scope creep by establishing clear boundaries.. 

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Strategic Project Selection Selecting projects using cost-benefit analysis and strategic fit ensures alignment with business goals and maximizes value. Establishing Project Foundations Creating charters, defining stakeholders, and setting objectives form the backbone of effective project initiation. Requirement Gathering Techniques Interviews, surveys, and prototypes clarify requirements, such as comparing cloud and on-premise solutions for project needs. Preventing Scope Creep A thorough initiation process helps prevent scope creep by establishing and maintaining clear boundaries for the project.

[Audio] Image source: Microsoft 365 content library Project scheduling tools like Gantt charts, critical path analysis, and agile boards help visualize timelines and dependencies. Quantitative scheduling enhances time management and tracking. By actively managing dependencies early, teams can avoid milestone slippage—such as delivering a software feature on time by resolving integration issues ahead—resulting in more realistic and achievable project schedules.. 

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Post-its on the window in a workcation setup in a cabin.

Visualizing Project Timelines Tools like Gantt charts and agile boards help teams visualize project timelines, making it easier to track progress and dependencies. Enhancing Time Management Quantitative scheduling methods improve time management and tracking, ensuring that projects remain on schedule and within scope. Managing Dependencies Early Proactively addressing task dependencies helps teams avoid milestone delays and supports achieving realistic project schedules.

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Welcome from Terence Boyce

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Image source: Microsoft 365 content library
(I-T ) project management involves defining project scope with clear deliverables, ensuring alignment with business goals for maximum value, and controlling risks throughout execution. For example, in E-R-P deployment, precise scope and alignment are crucial for seamless integration. Careful planning at every stage significantly reduces the risk of costly overruns and project delays.

Image source: Microsoft 365 content library
Effective project managers excel in communication, negotiation, and stakeholder management, ensuring project goals are clearly understood and conflicts are resolved. Directive leadership focuses on control and decision making, while servant leadership empowers teams through support. Adaptive leadership encourages flexibility, enhancing team alignment by quickly responding to changing project needs.

Image source: Microsoft 365 content library
Project integration management ensures all project elements—scope, time, cost, and quality—work together harmoniously. The triple constraint graphic illustrates how changes in one area impact the others. Effective integration prevents siloed decisions, keeps teams aligned, and maintains project balance for successful outcomes.

Image source: Microsoft 365 content library
Project selection should use methods like cost benefit analysis and strategic fit to ensure alignment with business goals. Initiation involves creating charters, defining stakeholders, and setting project objectives. Requirement gathering uses interviews, surveys, and prototypes; for example, comparing cloud against on premise solutions clarifies needs. Thorough initiation helps prevent scope creep by establishing clear boundaries.

Image source: Microsoft 365 content library
Project scheduling tools like Gantt charts, critical path analysis, and agile boards help visualize timelines and dependencies. Quantitative scheduling enhances time management and tracking. By actively managing dependencies early, teams can avoid milestone slippage—such as delivering a software feature on time by resolving integration issues ahead—resulting in more realistic and achievable project schedules.

Welcome from Terence Boyce

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