Microsoft 365 User Experience for Education

Microsoft 365 Training for French International Schools.

[Audio] The trainer has a proven track record of delivering on-site training for teachers, administrators, and leadership teams. The training style emphasizes practicality, interactivity, and real-world application. Live demos and hands-on labs are used to ensure effective learning and adoption..

[Audio] The training objectives are focused on understanding Microsoft 365 in an educational setting. This includes learning how to use various tools and features effectively, such as OneDrive, Teams, and SharePoint. The main goal is to improve daily teaching practices by enhancing collaboration and administration skills. Participants will also learn about secure and compliant tool usage, including data protection and GDPR compliance..

Module 1.

[Audio] The Microsoft 365 ecosystem is designed to meet the unique needs of education institutions. This integrated platform provides a range of tools and services that work together seamlessly to support teaching, learning, and administration. With Microsoft 365, educators can communicate effectively using Outlook, collaborate with colleagues and students using Teams, and share files securely using OneDrive and SharePoint. Additionally, the platform offers secure cloud-based access to tools, allowing users to access resources anytime and anywhere. Entra & Intune provide a secure way to manage devices and ensure compliance with regulatory requirements. Overall, the Microsoft 365 ecosystem is a powerful tool for education institutions, offering a single platform for teaching, learning, and administration..

[Audio] User experience is critical for effective teaching and learning. With Microsoft 365, we provide a seamless and intuitive interface that enables teachers to easily access all necessary tools with a single sign-on. This streamlined approach simplifies the process of creating and managing digital classrooms using Teams, where teachers can collaborate with colleagues in real-time and share lesson materials securely. Additionally, by reducing administrative workload, teachers can focus more on what matters most - teaching and learning..

[Audio] The user experience of Microsoft 365 is crucial for students as it provides a simple and familiar learning environment that facilitates easy navigation and access to assignments, classes, and materials. The interface allows for safe digital collaboration between students, enabling them to share files and receive feedback securely. Students can access all their materials from anywhere, whether at school or at home, which promotes flexibility and convenience. By designing an intuitive user experience, educators can help students focus on their studies rather than getting bogged down by technology issues..

[Audio] The user experience for administrators and managers has been significantly improved through the implementation of a centralized system. This system provides a single point of control and visibility, allowing users to monitor and manage documents across all departments. The system also ensures secure document management, protecting sensitive information from unauthorized access. Furthermore, the policy and compliance alignment feature enables administrators to ensure that all policies and procedures are up-to-date and aligned with regulatory requirements. Additionally, the streamlined communication with staff feature facilitates efficient collaboration and reduces errors. The improved reporting and decision support features provide valuable insights into organizational performance, enabling informed decisions to be made..

[Audio] Our technology is designed to be accessible to every learner, with a range of built-in features that cater to different needs. We incorporate various assistive technologies into our platform, such as screen readers, live captions and subtitles, high-contrast modes, and multilingual options. These features enable learners to access and engage with our content more easily, regardless of their abilities or language proficiency. The goal is to provide an inclusive learning environment where everyone can participate and succeed..

[Audio] The school has implemented various measures to ensure the privacy and security of personal data. One such measure is the implementation of role-based access control. This allows only authorized personnel to access student and staff data. The school also uses Microsoft 365 to manage its data, which provides robust security and compliance features. Additionally, the school has established a data protection policy that outlines the procedures for handling sensitive data. Furthermore, the school has trained its staff on data protection and privacy regulations, ensuring they are aware of their responsibilities under GDPR. The school has also conducted regular audits to identify any potential vulnerabilities in its data management systems. These measures demonstrate the school's commitment to protecting the privacy and security of its students and staff..

[Audio] The instructor provided clear instructions on how to use the software, but the students were unable to complete the task due to lack of practice and insufficient resources. The instructor offered additional support and guidance, but the students still struggled to meet the requirements. The instructor realized that the students needed more time to master the skills required for the task, so he decided to extend the deadline. The instructor also provided additional resources and support to help the students overcome their challenges. The instructor believed that by providing more time and resources, the students would be able to successfully complete the task..

Module 2.

[Audio] Microsoft 365 provides various tools and features that support effective communication and collaboration among staff members. Implementing two-factor authentication helps reduce the risk of unauthorized access to school systems. Encrypting sensitive data protects against cyber threats and ensures confidentiality. Regular backups of files are crucial to prevent data loss due to technical issues or human error. Using Microsoft 365's built-in features, such as Teams and OneDrive, enables efficient communication and information sharing among teachers, students, and administrators. This facilitates a smooth workflow and reduces the need for manual intervention. Furthermore, Microsoft 365 offers a range of educational resources and tools that cater to diverse learning needs. These resources can be accessed through the Microsoft 365 portal, making it easy for educators to find relevant materials and share them with colleagues..

[Audio] The primary function of Outlook is to facilitate effective communication among users within an organization. Establishing clear and organized email practices is essential to achieving this goal. Using official school email addresses for all communication related to the school is crucial. Organizing emails using folders and rules helps to streamline communication. Utilizing the calendar feature to schedule classes, meetings, and events is also vital. Sharing calendars with team members ensures seamless coordination and reduces confusion. Maintaining a consistent tone throughout all correspondence is also important. There are certain best practices to avoid, including using personal email accounts for school-related tasks. Sharing sensitive information via unsecured channels is also a no-go. Engaging in lengthy email exchanges is not recommended. Unnecessary replies and opening unknown attachments should be avoided altogether. Verifying the identity of senders, especially when dealing with sensitive information, is critical. By following these guidelines, users can ensure that their email communications are both efficient and secure..

[Audio] The teams feature allows students to collaborate with each other more effectively. This includes creating groups, sharing resources, and participating in class discussions. The team's channel can be used to organize and structure the content that will be shared among members. Teams also provides a range of tools to support hybrid and on-site learning. These include video conferencing, screen sharing, and file sharing. This enables teachers to facilitate online and offline classes simultaneously. In addition to these features, Teams offers a range of best practices for effective collaboration. These include using channels for structured discussions, posting announcements instead of repeated messages, and uploading files inside Teams rather than via email. Teachers should use @mentions carefully to avoid confusion and ensure clear communication. They should also record meetings when necessary to provide clarity and transparency. Overall, the Teams feature supports organized collaboration and facilitates efficient communication among students and teachers. By providing a single platform for all activities, Teams enables seamless integration of online and offline learning..

[Audio] OneDrive is a personal storage solution designed specifically for individual users. Each user has a dedicated workspace where they can store and manage their own files. This includes storing drafts and working documents, accessing files from anywhere, and maintaining version history and file recovery. OneDrive also enables secure sharing of files with specific users. The sharing process involves setting an expiry date, which automatically stops sharing after a certain period. When it comes to sharing files, there are several best practices to follow. Firstly, one should only share files when necessary, rather than unnecessarily. Secondly, using view vs edit permissions helps to maintain control over who can modify or access the file. Thirdly, it is recommended to stop sharing files once they've been used, to avoid unnecessary exposure. Fourthly, avoiding public links and using link expiration can also help to prevent unauthorized access. Finally, it is worth noting that one common mistake is over-sharing files, which can lead to unnecessary exposure and potential security risks. By following these guidelines, individuals can ensure that their shared files remain secure and private..