AI Awareness

[Virtual Presenter] We are introducing a new way to design presentations with the aid of artificial intelligence. This technology enables us to streamline our workflow, ensuring that our presentations are both informative and visually appealing. We will delve into the various ways AI can assist us in crafting compelling presentations..

[Audio] AI enables computers to perform tasks typically requiring human intelligence. It can learn from data, make decisions, and improve over time. Voice assistants, spam filters, and smart suggestions are examples of AI applications. Unlike humans, AI operates based on patterns and logic rather than thinking. In the workplace, AI aims to enhance our efficiency, not replace us. Properly utilized, AI functions like a smart assistant, assisting us in completing tasks more effectively and rapidly..

[Audio] AI is no longer limited to technology experts, but is integrated into our daily tools and services. This integration enables us to work more efficiently, producing better outcomes..

[Audio] AI started in the 1950s when people thought machines could think. From simple programs, it developed into expert systems, and later, significant advancements like Deep Blue emerged. Currently, AI is integrated into everyday tools like Siri, ChatGPT, and Microsoft Office. In the 1960s and 1970s, machines could solve math problems and play games. Expert systems were applied in business and medicine during the 1980s. In 1997, IBM's Deep Blue defeated a chess champion. Since the 2010s, AI has become an integral part of our daily lives, featuring applications such as voice assistants, recommendations, and ChatGPT..

[Audio] AI is already part of the tools you use daily, helping to filter emails, suggest routes, and recommend content. This knowledge enables you to use these tools more intentionally and effectively. Voice assistants such as Siri and Alexa assist in various tasks. Email spam filters and smart replies help manage inbox clutter. Google Maps provides traffic suggestions, while Netflix and YouTube offer personalized recommendations. Additionally, auto-correct and predictive typing on phones enhance the user experience..

[Audio] Most AI today is designed to perform a single task exceptionally well. The notion of general and super AI remains a concept for the future. This understanding enables us to have realistic expectations about AI's capabilities in the present..

[Audio] Generative AI creates content based on user input, including text, images, or code. It does not think or understand like humans, but instead predicts what should come next by learning patterns from large amounts of data. For instance, ChatGPT, DALL-E, and Copilot are examples of generative AI used for tasks like writing, brainstorming, and summarizing. However, it is crucial to recognize that generative AI does not genuinely comprehend the content it produces, but rather makes predictions based on its training data..

[Audio] Algorithm refers to a set of instructions that AI follows. This concept is crucial in understanding how AI operates. Machine learning, on the other hand, enables AI to learn from data patterns. The model is the trained system that performs specific tasks. When interacting with AI, the prompt is the input or question given to it. Finally, training data is the information AI uses to learn and improve its performance..

[Audio] AI enhances our ability to write, plan, and analyze information. By handling repetitive tasks, it allows us to focus on creative and productive work. No technical expertise is required, simply knowing how to use AI effectively..

[Audio] AI is everywhere, and we interact with it daily, often unknowingly. From email auto-suggestions to predictive text, real-time transcription, and fraud detection, AI is woven into our daily routines. Whether it's navigating with Google Maps, enjoying personalized entertainment recommendations, or enhancing photos, AI is always working behind the scenes..

[Audio] Microsoft 365 AI tools are integrated into daily-used apps, saving time, reducing effort, and improving results without requiring technical skills. All processes remain secure within the organization. The tools enable instant draft generation, text rewriting, and summary creation for documents. In addition, they allow trend analysis, chart creation, and insight generation in Excel without the need for formulas. PowerPoint enables the transformation of simple outlines into professional slides with design suggestions. Outlook facilitates the writing of clear, professional emails and summarizing long threads. Teams provides meeting summaries, action items, and real-time transcriptions. The "Safe by Design" feature ensures data remains private, as AI operates within the organization's security framework..

[Audio] AI in Word enables you to overcome writer's block swiftly. The software can refine your writing, adjust tone, or condense documents. This feature is particularly useful for crafting reports, letters, proposals, and internal memoranda. With AI assistance, you can produce a complete draft from a brief prompt or bullet points. Additionally, you can rephrase and reorganize content to enhance tone or clarity. Moreover, AI in Word allows you to summarize lengthy documents into concise, easy-to-understand points. Furthermore, you receive instant feedback on grammar and style. You can also extract relevant information from emails or files using natural language processing. Translating text into various languages is another capability of AI in Word, which can be achieved with AI support. Finally, the Researcher tool helps you collect sources and citations promptly, and you can insert suggested tables or headers based on your content..

[Audio] Even non-experts can now explore and visualize data quickly. AI saves time and makes Excel much easier to use. It's like having a built-in data analyst..

[Audio] Write emails faster with AI-generated drafts and subject lines. Rephrase or shorten emails to fit tone and save time. Summarize long email threads into key takeaways. Auto-detect action items and deadlines in messages. Smart meeting recap in Teams notes, tasks, and highlights. Use natural language search like "emails from HR last week". Real-time translation for chats and emails. Suggested replies in chat based on context. Smart scheduling help based on people's availability and intent. AI-powered reminders to follow up on tasks mentioned in email..

[Audio] The AI in PowerPoint assists in transforming rough notes into polished slides promptly. It enhances content, visuals, and even incorporates speaking notes. This feature is ideal for conserving time and presenting professional-looking outcomes. The AI enables users to convert bullet points into fully designed slides, generate slide layouts and visuals based on their content, automatically add speaker notes for improved presentations, rephrase slide text to align with tone or enhance engagement, condense lengthy decks or create concise summaries, translate presentations for diverse linguistic groups, incorporate relevant images and icons utilizing AI recommendations, and receive guidance on presentation flow and clarity..

[Audio] With the aid of AI, my rough notes are transformed into a refined script. The AI enhances the content, incorporates visuals, and suggests speaking notes, thereby saving time and presenting a professional appearance. Furthermore, AI enables me to rephrase my text to increase its engagement, condense lengthy summaries, and translate my presentation for a diverse audience. Moreover, AI inserts pertinent images and icons, offers guidance on presentation flow and clarity, and generates concise overviews. As a result, I am assured that my presentation will be logically organized and simple to comprehend..

[Audio] AI-powered tools streamline tasks, saving time and enhancing quality. Anyone can rapidly draft documents, emails, and presentations using natural language input. The system condenses lengthy emails and meetings, pinpointing crucial actions. Moreover, real-time translations facilitate cross-language communication. Securely integrated within office applications, the tool safeguards data within Microsoft's secure environment. By automating repetitive tasks, AI amplifies productivity without additional effort, enabling individuals to concentrate on high-priority tasks. Furthermore, AI scrutinizes data, offers insights, and proposes responses and actions to foster collaboration. Automated checks minimize errors in documents and emails, and the system adjusts to individual work habits, learning from user preferences to provide more effective suggestions..

[Audio] AI is a powerful tool that requires responsibility. To ensure fair use, we must watch out for bias in data or results, particularly when AI affects people's decisions. Maintaining privacy is crucial, as sharing personal, client, or company-sensitive information with public AI tools like ChatGPT or Copilot can result in loss of control over that data. Human oversight is essential, as AI should support decisions, not replace judgment. Reviewing and verifying AI suggestions is necessary. Transparency builds trust by acknowledging AI assistance in formal or professional communication. As the creator, you remain accountable for any output generated using AI. If your name appears on a document or email, you are responsible for the outcome, even if AI assisted. Additionally, be cautious of AI-generated misinformation, which can confidently present inaccurate information, especially in legal, financial, or policy-related contexts. Finally, practice good digital ethics by avoiding AI misuse, such as impersonation, false information creation, or manipulation of digital content in unethical manners..

[Audio] While AI can provide significant assistance, it is imperative to acknowledge its limitations and potential pitfalls. AI can inadvertently amplify biases, compromise confidentiality, disseminate inaccurate information, and even result in ineffective communication. Furthermore, relying excessively on AI can erode our capacity for critical thinking and effective communication. It is vital to recall that AI is merely a tool, and we must consistently apply our discernment and supervision to guarantee responsible utilization..

[Audio] Transparency and fairness are essential components of AI decision-making processes. By acknowledging when AI is utilized, individuals can build confidence in the system and ensure that no one is unfairly affected by its output. Moreover, pausing and reflecting before accepting AI suggestions is crucial, as it enables the detection of unintended patterns, particularly in high-stakes areas such as hiring, access, or evaluation. Even if AI tools appear intelligent, fairness ultimately relies on how they are employed. To guarantee fair outcomes, it is necessary to review AI-generated results to prevent bias or discrimination. Furthermore, questioning the methods used by AI to arrive at its conclusions, treating all individuals equally, and refraining from allowing AI outputs to result in unfair treatment of specific groups are essential considerations. Documentation of AI use in critical work, maintenance of records when AI is used for significant tasks or decisions, clear communication, and disclosure of AI involvement in reports, messages, or proposals are also vital aspects of transparency and fairness. Finally, regular monitoring of AI decisions to identify any consistent favoritism or exclusion of particular inputs is necessary to ensure the integrity of the process..

[Audio] Humans are the final check on AI's work, which involves not only reviewing output but also identifying bias, errors, or any inconsistencies that do not fit within the given context. By editing and applying their professional judgment, individuals protect the quality of their work as well as the reputation of their organization. Furthermore, continuous learning enables them to stay informed about AI's evolving capabilities and limitations. Moreover, working closely with their team and providing feedback enhances the way AI tools serve everyone involved..

[Audio] Balancing efficiency with ethics is crucial when using AI. One should not rely solely on AI, as it is essential to maintain one's skills and judgment. Furthermore, it is vital to keep AI tools updated to prevent security risks and take advantage of new features. Additionally, individuals should promote ethical AI use among their colleagues, ensuring everyone benefits from its applications in a safe and fair manner..

[Audio] ChatGPT is a powerful AI chatbot that can assist with various tasks such as drafting emails, generating ideas, or explaining concepts. This tool excels at accelerating routine writing and brainstorming processes. Nevertheless, it cannot access personal files or live data unless you intentionally share that information within the chat. Moreover, it is incapable of replacing human judgment, as it may occasionally provide inaccurate or outdated responses, necessitating verification of crucial information. Furthermore, ChatGPT lacks the capacity to comprehend emotions or context in the same manner as humans do, thus it should be utilized as a helpful assistant rather than a decision-making authority..

[Audio] We must avoid sharing sensitive information to maintain the confidentiality of our data. Never enter personal, financial, or confidential company information. Instead, use official or trusted platforms and prefer company-approved AI tools and integrations. Clear chat history regularly, remove stored conversations to protect privacy, and verify AI responses. Fact-check answers before using or sharing them, and follow company policies. Abide by our organization's guidelines for AI use, and refrain from using ChatGPT for password or security information. Report suspicious AI behavior and inform IT if we encounter odd or unsafe outputs..

[Audio] Do not share personal identifiable information such as names, addresses, or phone numbers with ChatGPT. Keep confidential company information, customer data, and passwords private. Refrain from sharing legal documents, health information, or proprietary code. Internal emails and unpublished product details should remain confidential. In case of doubt, consult your security or compliance team before sharing any information with AI..

[Audio] When asking ChatGPT questions, keep your prompts general and free of personal or sensitive details. Use examples or hypothetical situations instead of real data to ensure your safety. Always review your input before sending to prevent accidentally sharing private information. Focus on learning or problem-solving, rather than revealing confidential information..

Company Guidelines on AI Usage (If Applicable).

[Audio] Sales teams leverage AI to personalize their communication, whereas admin staff utilize it to streamline their daily tasks. Meanwhile, strategy teams employ AI to brainstorm new ideas. This demonstrates the versatility of AI, which can bring value to various roles without requiring extensive technical knowledge..

[Audio] The future of AI at work is shaped by its ability to enhance our daily activities while respecting people and the planet. With smarter automation, AI will handle routine and repetitive tasks efficiently. Improved collaboration tools will facilitate teamwork, and advanced data insights will inform better decision-making. Continuous learning AI systems will adapt to our needs, ensuring stronger security measures and proactive threat detection. As AI becomes more accessible globally, it will also promote sustainable development and green initiatives..

Final Thoughts and Q&A: Embracing AI Wisely and Safely.

[Audio] AI has been around since the 1950s, but it didn't start gaining popularity until the 1980s. Since then, AI has made significant progress, and it's now being used in many different fields. From virtual assistants to self-driving cars, AI is changing the way we live and work. With its ability to process vast amounts of data and learn from experience, AI is becoming increasingly important in our daily lives. Whether it's helping us find new ways to solve problems or improving our overall quality of life, AI is here to stay..

Thank You  شكرا. OMCO openmoN & *AINTENANQ.