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BASIC AWARENESS AND UNDERSTANDING FOR ISO14001:2015 (EMS)

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Introduction

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An environmental management system helps organisations identify, manage, monitor and control their environmental issues in a holistic manner. Like other ISO management systems, it uses a High-Level Structure. This means it can be integrated easily into any existing ISO management system. It also includes the need for continual improvement of an organization's systems and approach to environmental concerns.

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Training Objectives

understand ISO14001:2015 requirement capable to “DIY” in implementing ISO14001:2015 demonstrate the difference between ISO14001:2004 and ISO14001:2015 able to perform Turtle Diagram, Risk Register, EAIA, EMP and monitor performance of Environmental Objectives competent to interpret ISO14001:2015 clauses

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Training Approach

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Training Process Approach and RBT ISO 14001 Standard Practical EMP Risk Register Turtle Diagram

TRAINING PRACTICAL D.I.Y

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ISO 14001 SERIES

SECTION 1: INTRODUCTION AND BACKGROUND OF ISO SERIES SECTION 2: WHAT IS ISO AND EMS & WHAT HAS CHANGED? SECTION 3: DOCUMENTATION AND STRUCTURE SECTION 4: EMS OVERVIEW AND PDCA CONCEPT SECTION 5: EAIA, ENVIRONMENTAL POLICY, ENVIRONMENTAL LAW, OSHA,CONTINUOUS IMPROVEMENT SECTION 6: REVIEW AND COMPLY TO EMS CLAUSE SECTION 7 : Q & A

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INTRODUCTION AND BACKGROUND OF ISO SERIES

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International Organization for Standardization

The word “ISO” is derived from the Greek word “isos” meaning equal, as in isonomy (equality of people before the law)

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Consist of 189 countries Central Secretariat in Geneva, Switzerland Began its official functions on 80’s and its 1 st publication…? Has publication of ever 13,000 International Standards

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WHAT IS ISO AND EMS

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What is ISO 14001: 2004

International Standard that establishes the frame work for an Environmental Management System Similar to ISO9001 but focuses on environmental activities Establishes in 1996 and commended in 2004 Completely voluntary

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Why get ISO 14001 Certified?

Customer Requirement Help get new business Control and Minimize Environmental Impact of the organization’s operations Assure organization meets all legal and customer requirements Reduce Costs

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What has changed?

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new concepts are considered - more process approach and risk based thinking a new common ISO format has been developed for use across all Management System Standards a significant re-ordering of the key clauses.

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Process Approach and RBT

Process es in EMS Chemical Handling Waste Management Emergency Preparedness and Response Schedule Waste Legal and Other Requirement Communication

abstract

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TURTLE DIAGRAM and RISK REGISTER update after Lunch Break

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What else?

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Strategic Environmental Management increased emphasis on strategic planning new requirement to understand the organisation’s context aim to identify and leverage opportunities for the benefit of both the organisation and the environment issues or changing circumstances related to the needs and expectations of interested parties and local, regional or global environmental conditions that can affect, or be affected by, the organisation if identified as a priority, actions to mitigate adverse risk or exploit beneficial opportunities are integrated in the operational planning of EMS.

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And more…….

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Leadership a new clause that assigns specific responsibilities for those in leadership roles to promote environmental management Protecting the environment expectation on organisations has been expanded to commit to proactive initiatives to protect the environment from harm and degradation, consistent with the context of the organisation ‘protect the environment’ is not defined but it notes that it can include prevention of pollution, sustainable resource use, climate change mitigation and adaptation, protection of biodiversity and ecosystems, etc. ..

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And more…….

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Leadership a new clause that assigns specific responsibilities for those in leadership roles to promote environmental management Protecting the environment expectation on organisations has been expanded to commit to proactive initiatives to protect the environment from harm and degradation, consistent with the context of the organisation ‘protect the environment’ is not defined but it notes that it can include prevention of pollution, sustainable resource use, climate change mitigation and adaptation, protection of biodiversity and ecosystems, etc. ..

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And more…….

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Communication must develop communications strategy with equal emphasis on external and internal communication requirement to communicate consistent and reliable information establish mechanisms for persons working under the organisation's control to make suggestions on improving the EMS Note - the organisation decides whether to communicate externally but it must consider regulatory requirements and expectations of interested parties Documentation term ‘documented information’ instead of ‘documents’ and ‘records’ flexibility to determine when ‘procedures’ are needed.

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And more…….

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Leadership a new clause that assigns specific responsibilities for those in leadership roles to promote environmental management Protecting the environment expectation on organisations has been expanded to commit to proactive initiatives to protect the environment from harm and degradation, consistent with the context of the organisation ‘protect the environment’ is not defined but it notes that it can include prevention of pollution, sustainable resource use, climate change mitigation and adaptation, protection of biodiversity and ecosystems, etc. ..

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3

DOCUMENTATION STRUCTURE

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Documentation Structure

COMPANY ENV MANUAL

OPERATING PROCEDURES

DOCUMENTED INFORMATION e.g. Work Instructions, Forms, Specifications, Drawings and etc

Scope of audit and exclusion clauses Processes interaction and description Cross reference to procedures Other information where applicable

Detail description of requirement of EMS Usually on environment process basis What need to be done

Detail instructions on how things are done Methods of recording objective evidence

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Common Structure of EMS

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Introduction Scope Normative references Terms and definitions Context of the organisation Leadership Planning Support Operation Performance evaluation Improvement .

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EMS Documentation Compliances

COMMON WORDS INDICATION Shall Requirement Should Recommendation NOTE Guidance in Understanding Clarifying the associated requirement Such as Suggestions given for guidance only

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4

EMS OVERVIEW AND PDCA CONCEPT

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Introduction

0.1 Background 0.2 Aim of an environmental management system 0.3 Success factors 0.4 PDCA model 0.5 Contents

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Introduces the rationale for the Standard - more formally structured.

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0.1 Background

sustainable development is achieved by balancing the environment, society and the economy systemic approach to environmental management is becoming the norm.

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0.2 Aim of an EMS

aim of the Standard is to provide a framework to protect the environment systemic approach to: preventing or mitigating adverse environmental impacts mitigating potential adverse environmental conditions meeting compliance obligations enhancing environmental performance life cycle perspective for products and services achieving financial and operational benefits communicating to interested parties.

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0.3 Success factors

success of an EMS depends on commitment from top management and all levels of the organisation application of ISO 14001 can differ due to context of the organisation EMS may vary depending on: context of the organisation scope of EMS compliance obligations nature of activities, products and services including environmental and associated environmental impacts.

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0.4 PDCA Model

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4 Context ot the orwuzation EMS IS014001:2015 4.1 4.4 Sope of O Planning, 62 of Improvement 5 Leadership 9 rtorma nce Evaluation c Sup1Mt 8 8.1 82

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0.5 Contents of this International Standard

ISO 14001: 2015 conforms to the high level structure (identical core text and common terms with core definitions) facilitates integrating multiple systems embraces risk based thinking.

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Section 1 - Scope

minor change applicable to any organisation does not state specific environmental performance criteria.

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Section 2 – Normative references

nil! maintains clause numbering consistency

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Section 3 – Terms and Definitions

environmental aspect – element of an organisation’s activities, products or services that interacts or can interact with the environment – the activity environmental impact – change to the environment (adverse or beneficial), wholly or partly resulting from the organisation’s environmental aspects – potential change or harm. environmental performance – performance related to the management of environmental aspects life cycle – consecutive and interlinked stages of a product (or service) system, from raw material acquisition or generation from natural resources to final disposal

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Clause structure (4-6)

4.Context of the organization Understanding the organization and its context Understanding the needs and expectations of interested parties Determining the scope of the management system 5. Leadership Leadership and commitment Policy Organizational roles, responsibilities and authorities 6. Planning Actions to address risks and opportunities Objectives and plans to achieve them.

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Clause structure (7-10)

7. Support Resources Competence Awareness Communication Documented information 8. Operation Operational planning and control 9. Performance evaluation Monitoring, measurement, analysis and evaluation Internal audit Management review 10. Improvement Nonconformity and corrective action Continual improvement.

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5

EAIA, ENVIRONMENT POLICY, ENVIRONMENT LAW, OSHA, CONTINUOUS IMPROVEMENT

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“Environmental Policy’

C ontinuous Improvement O bey the law P revent Pollution REMEMBER C O P Our Environmental Policy is posted at Notice Board

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The cycle of Industrial Life

Raw Material

Activities Products Services

Emissions

Final Product

Waste

By-products

Example: Production waste

Example: Contaminated rags, gloves Used hydraulic oil

Supplier

We

Customer

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Typical Environmental Aspects

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Examples of Environmental Aspects General trash Electricity Spent aerosol cans Paint spray emission Welding fumes Natural gas Waste paint and solvent Storage tanks Paint sludge Contaminated land

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How do we Impact the Environment

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Examples of Environmental Impact Air Pollution Electricity Use Water Pollution Sanitary Waste Pollution Chemical Spill Waste from Bulbs and Batteries Waste from General Trash Natural Gas Use Use Natural Resources – Oil use Contaminated land

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How do I Prevent Pollution

Control my Electrical Usage Proper Waste Disposal Recycle card board, plastic, steel, batteries, waste alcohol disposal Minimize Scrap Promptly Report any Spills or Leaks Properly Label and Store Chemical

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How do I obey the LAW?

EQA Keep the Chemical Drum Closed and Labeled Minimize Flammable Materials Stored Outside Report Spills to Supervisor OSHA Proper Container Labeling

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Fire Evacuation Procedure

How will the be notified? Alarm, PA, other Evacuate building through nearest exit Supervisor will take Head Count Receptionist will bring visitor book to account for visitors No Smoking – during evacuation

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How do I help Continuous Improvement?

What is company’s current improvement project (to discuss) Employees can help by looking for new ways to conserve energy or improve recycling and provide these to your superior

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REVIEW and COMPLY to EMS CLAUSES

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Section 4 – Context of the organisation

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4.1 Understanding the organisation and its context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the environmental management system 4.4 Environmental management system

this is a new clause and provides a key insight into the organisation What constitutes the organisation’s environmental management system.

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Section 4 – Context of the organisation

4.1 Understanding the organisation and its context determine external and internal issues relevant to the EMS including possible environmental conditions.

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Section 4 – Context of the organisation

4.2 Understanding the needs and expectations of interested parties determine interested parties relevant to the EMS determine their needs and expectations which ones are compliance obligations.

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Section 4 – Context of the organisation

4.3 Determining the scope of the environmental management system establish scope by determining boundaries and applicability of the EMS consider external/internal issues, compliance obligations, function and physical boundaries, activities, products and services, ability to control scope must be documented and available to interested parties.

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Section 4 – Context of the organisation

4.4 Environmental management system same as previous version but introduces interactions between processes EMS must include external/internal issues and compliance obligations.

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Section 5 - Leadership

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5.1 Leadership an commitment 5 .2 Environmental policy 5 .3 Organisational roles, responsibilities and authorities

top management to now have a greater involvement in the EMS What is required by top management.

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Section 5 - Leadership

5.1 Leadership and commitment new clause must take accountability for the EMS’ effectiveness ensure environmental policy and environmental objectives are established ensure EMS is integrated into business processes ensure resources are available;

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