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BASIC AWARENESS AND UNDERSTANDING FOR ISO14001:2015 (EMS)

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COPYRIGHT OF LEADING QUANTUM CONSULTANCY SDN BHD

An environmental management system helps  organisations  identify,  manage, monitor and control their environmental issues in a holistic manner. Like other ISO management systems, it uses a High-Level Structure. This means it can be integrated easily into any existing ISO management system. It also includes the need for continual improvement of an  organization's  systems and approach to environmental concerns.

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understand ISO14001:2015  requirement   capable to “DIY” in implementing   ISO14001:2015  demonstrate the difference between  ISO14001:2004  and  ISO14001:2015  able to perform Turtle Diagram, Risk  Register, EAIA, EMP and  monitor performance of  Environmental  Objectives  competent to interpret  ISO14001:2015     clauses

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Training Process Approach and RBT ISO 14001 Standard Practical EMP Risk Register Turtle Diagram

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SECTION 1:  INTRODUCTION  AND BACKGROUND OF ISO SERIES SECTION 2:  WHAT IS ISO AND EMS & WHAT HAS CHANGED? SECTION 3:  DOCUMENTATION AND STRUCTURE SECTION 4:  EMS OVERVIEW AND PDCA CONCEPT SECTION 5:  EAIA, ENVIRONMENTAL POLICY, ENVIRONMENTAL LAW, OSHA,CONTINUOUS IMPROVEMENT SECTION 6:  REVIEW AND COMPLY TO EMS CLAUSE SECTION 7 :  Q & A

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INTRODUCTION  AND BACKGROUND OF ISO SERIES

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International Organization for Standardization

The word “ISO” is derived from the Greek word “isos” meaning equal, as in isonomy (equality of people before the law)

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Consist of 189 countries Central Secretariat in Geneva, Switzerland Began its official functions on 80’s and its 1 st  publication…? Has publication of ever 13,000 International Standards

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International Standard that establishes the frame work for an Environmental Management System Similar to ISO9001 but focuses on environmental activities Establishes in 1996 and commended in 2004 Completely voluntary

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Customer Requirement Help get new business Control and Minimize Environmental Impact of the organization’s operations Assure organization meets all legal and customer requirements Reduce Costs

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new concepts are considered - more  process approach  and  risk based thinking a new  common ISO  format has been developed for use across all Management System Standards a significant  re-ordering  of the key clauses.

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Process es in EMS Chemical  Handling Waste  Management Emergency Preparedness and Response Schedule  Waste Legal and Other Requirement Communication

TURTLE DIAGRAM and RISK REGISTER  update after Lunch Break

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Strategic Environmental Management  increased emphasis on strategic planning new requirement to understand the  organisation’s context  aim to identify and leverage opportunities for the benefit of both the organisation and the environment issues or changing circumstances related to the needs and expectations of interested parties and local, regional or global environmental conditions that can affect, or be affected by, the organisation if identified as a priority, actions to  mitigate adverse risk  or exploit  beneficial opportunities  are integrated in the operational planning of EMS.

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Leadership a new clause that assigns specific responsibilities for those in leadership roles to promote environmental management Protecting the environment  expectation on organisations has been expanded to commit to proactive initiatives to protect the environment from harm and degradation, consistent with the context of the organisation ‘protect the environment’ is not defined but it notes that it can include prevention of pollution, sustainable resource use, climate change mitigation and adaptation, protection of biodiversity and ecosystems, etc. ..

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Communication  must develop communications strategy with equal emphasis on external and internal communication requirement to communicate consistent and reliable information establish mechanisms for persons working under the organisation's control to make suggestions on improving the EMS Note - the organisation decides whether to communicate externally but it  must consider regulatory requirements and expectations of interested parties Documentation  term ‘documented information’ instead of ‘documents’ and ‘records’ flexibility to determine when ‘procedures’ are needed.

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DOCUMENTED INFORMATION e.g. Work Instructions, Forms, Specifications, Drawings and etc

Scope of audit and exclusion clauses Processes interaction and description Cross reference to procedures Other information where applicable

Detail description of requirement of EMS Usually on environment process basis What need to be done

Detail instructions on how things are done Methods of recording objective evidence

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Introduction Scope Normative references Terms and definitions Context of the organisation Leadership Planning Support Operation Performance evaluation Improvement .

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COMMON  WORDS INDICATION Shall Requirement Should Recommendation NOTE Guidance in Understanding Clarifying the associated requirement Such as Suggestions given for guidance only

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0.1 Background 0.2 Aim of an environmental management system 0.3 Success factors 0.4 PDCA model 0.5 Contents

Introduces the rationale for the Standard - more formally structured.

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sustainable development is achieved by balancing the environment, society and the economy systemic approach to environmental management is becoming the norm.

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aim of the Standard is to provide a framework to protect the environment systemic approach to:  preventing or mitigating adverse environmental impacts mitigating potential adverse environmental conditions meeting compliance obligations  enhancing environmental performance  life cycle perspective for products and services achieving financial and operational benefits communicating to interested parties.

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success of an EMS depends on commitment from top management and all levels of the organisation application of ISO 14001 can differ due to context of the organisation EMS may vary depending on: context of the organisation scope of EMS compliance obligations  nature of activities, products and services including environmental and associated environmental impacts.

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0.5 Contents of this International Standard

ISO 14001: 2015 conforms to the high level structure (identical core text and common terms with core definitions) facilitates integrating multiple systems  embraces risk based thinking.

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minor change  applicable to any organisation does not state specific environmental performance criteria.

nil! maintains clause numbering consistency

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environmental aspect  – element of an organisation’s activities, products or services that interacts or can interact with the environment –  the activity environmental impact  – change to the environment (adverse or beneficial), wholly or partly resulting from the organisation’s environmental aspects –  potential change or harm. environmental performance  – performance related to the management of environmental aspects life cycle  – consecutive and interlinked stages of a product (or service) system, from raw material acquisition or generation from natural resources to final disposal

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4.Context of the organization Understanding the organization and its context Understanding the needs and expectations of interested parties Determining the scope of the management system 5. Leadership Leadership and commitment Policy Organizational roles, responsibilities and authorities  6. Planning Actions to address risks and opportunities  Objectives and plans to achieve them.

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7. Support Resources Competence Awareness Communication Documented information 8. Operation Operational planning and control 9. Performance evaluation Monitoring, measurement, analysis and evaluation Internal audit Management review 10. Improvement Nonconformity and corrective action Continual improvement.

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EAIA, ENVIRONMENT POLICY, ENVIRONMENT LAW, OSHA, CONTINUOUS IMPROVEMENT

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C ontinuous Improvement O bey the law P revent Pollution REMEMBER  C O P Our Environmental Policy is posted at Notice Board

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Example: Contaminated rags, gloves Used hydraulic oil

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Examples of Environmental Aspects General  trash Electricity Spent aerosol cans Paint spray emission Welding fumes Natural gas Waste  paint and solvent Storage tanks Paint sludge Contaminated land

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Examples of Environmental Impact Air Pollution Electricity Use Water Pollution Sanitary  Waste Pollution Chemical Spill Waste  from Bulbs and Batteries Waste from General Trash Natural Gas Use Use Natural Resources  – Oil use Contaminated land

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Control my Electrical Usage Proper Waste Disposal Recycle card board, plastic, steel, batteries, waste alcohol disposal Minimize Scrap Promptly Report any Spills or Leaks Properly Label and Store Chemical

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EQA Keep the Chemical Drum Closed and Labeled Minimize Flammable Materials Stored Outside Report Spills to Supervisor OSHA Proper Container Labeling

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How will the be notified? Alarm, PA, other Evacuate building through nearest exit Supervisor will take Head Count Receptionist will bring visitor book to account for visitors No Smoking – during evacuation

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What is company’s current improvement project (to discuss) Employees can help by looking for new ways to conserve energy or improve recycling and provide these to your superior

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Section 4 – Context of the organisation

4.1 Understanding the organisation and its context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the environmental management system 4.4 Environmental management system

this is a new clause and provides a key insight into the organisation What constitutes the organisation’s environmental management system.

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4.1 Understanding the organisation and its context determine external and internal issues relevant to the EMS including possible environmental conditions.

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4.2 Understanding the needs and expectations of interested 	parties determine interested parties relevant to the EMS determine their needs and expectations  which ones are compliance obligations.

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4.3 Determining the scope of the environmental management 	system establish scope by determining boundaries and applicability of the EMS  consider external/internal issues, compliance obligations, function and physical boundaries, activities, products and services, ability to control  scope must be documented and available to interested parties.

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4.4 Environmental management system same as previous version but introduces interactions between processes EMS must include external/internal issues and compliance obligations.

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5.1 Leadership an commitment 5 .2 Environmental policy 5 .3 Organisational roles, responsibilities and authorities

top management to now have a greater involvement in the EMS What is required by top management.

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5.1 Leadership and commitment  new clause  must take accountability for the EMS’ effectiveness ensure environmental policy and environmental objectives are established ensure EMS is integrated into business processes ensure resources are available;

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