Congratulations!! We give you a warm welcome and lots of good wishes on becoming part of our growing team.

[Audio] We give you a warm welcome and lots of good wishes on becoming part of our growing team. Congratulations on behalf of all the staff members. Your skill set and expertise are going to be an amazing addition to the team. Welcome to the team [employee name]!.

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ONBOARDING TRAINING PROCESS. Why is Onboarding important? Starting a new job is exciting and can be stressful! A well-designed onboarding process can help an incoming employee feel welcome and more comfortable when beginning new duties. Employee onboarding is essential for integrating new hires into the workplace. It begins with documentation and creating a welcoming atmosphere, ensuring that every employee feels valued and supported from the start. Our one-day onboarding process ensures new hires receive essential information on policies, payroll, benefits, and training, preparing them for success from day one..

Smiling person with pen and paper. We Will Go Over Preparation and Completion: Who Goes Through The Onboarding Process? IT Onboarding How to Use Our Onboarding Checklist PAF I9 Forms to Sign and Acknowledge Employee Electing Health Benefits Overview ALL DRIVERS: Forms Sign and Acknowledge Administrative Procedures Our Employee Solution Center Responsibilities In Supporting Our Employees Contacts Q&A.

WHO GOES THROUGH THE ONBOARDING PROCESS?. Who Goes Through Orientation?.

IT ONBOARDING. Submit an IT Onboarding: If New Hire Requires Equipment or When In An Eligible Position:.

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Employee Information: Employees basic information to start. We know for this employee that the following documents have been completed..

[Audio] What does FLSA status mean? Fair Labor Standards Act What Does "FLSA Status" Mean? An employee's Fair Labor Standards Act (FLSA) status determines if they are exempt or nonexempt. Non-exempt employees are legally entitled to be paid overtime after working a certain number of hours, while exempt employees do not receive such benefits. Section F: Employee Name Must have both Print name and signature in respective boxes. Some Employees may say, well i dont have a signature. We can tell them to put name on both boxes Section F: Manager Name If Possible, no digital signatures. If manager is unable to sign, we can add a note and signature as follows: "Signed on behalf of Manager" then your signature..

[Audio] WHAT DOES FLSA STATUS MEAN? Fair Labor Standards Act What Does "FLSA Status" Mean? An employee's Fair Labor Standards Act (FLSA) status determines if they are exempt or nonexempt. Non-exempt employees are legally entitled to be paid overtime after working a certain number of hours, while exempt employees do not receive such benefits..

[Audio] Form: EMPLOYEE INFORMATION SHEET In this sheet we must add work location. Add name and contact information for the employee; physical address. Contact number and personal e-mail address. They will have to mark the box. If they. Opt-in to text messages and e-mail address. (This is for the purpose of receiving information from company) surveys; LOA; company wide notifications etc. We also will require an emergency contact number. One is required. Two or more are optional. Form: EQUAL EMPLOYMENT OPPORTUNITY: EEO-1 VOLUNTARY SELF-IDENTIFICATION FORM It requires employees to self-identify their race or ethnicity to comply with civil rights laws. This is voluntary information and will be kept confidential and used only in accordance with applicable laws, regulations. Form: MUTUAL AGREEMENT TO ARBITRATE This arbitration agreement outlines an employee's employment terms and conditions, covering all employment-related disputes. It will be conducted in accordance with JAMS Employment Arbitration Rules and Procedures, with the arbitrator having exclusive authority. The arbitration will be conducted in the employee's county, and the company is responsible for costs. It requires that person who signed the agreement resolves any disputes by binding arbitration, rather than in court before a judge and/or jury. How I explain it: Which in terms they are letting a third party come in and Mediate the dispute for you and the company. To resolve it outside court. Its Less Cost in the long run for both parties. ** Mandatory: This must be signed; we cannot hire a candidate without them signing. Form: W-4 (FEDERAL WITHHOLDING) & EMPLOYEE'S WITHHOLDING ALLOWANCE CERTIFICATE (STATE WITHHOLDING) These forms are used to determine an employee's personal income tax withholding status so that the appropriate federal and state taxes can be withheld from the employee's pay. Note: We are not tax experts and cannot decide/suggest if asked; how many allowances/deductions or dependents should they add to these forms. They should ask a Tax Office or also use a tax withholding estimator in the IRS website that can help as well to determine how to complete Form W-4. Form: DIRECT DEPOSIT FORM We offer payday convenience: Direct Deposit. Employees can have their paycheck automatically deposited in checking, savings account or a pay card.

[Audio] Form: LIVING OUR CORE VALUES CHECKLIST Monarch core values are the clearly stated principles about our organization's vision & mission. That way, everyone is aligned around a guiding philosophy to serve employees, customers, and the broader community. Our company core values reflect the importance of inclusivity, developing meaningful connections, and creating personalized experiences that connect us all. Form: "NOTICE TO EMPLOYEE" ALSO KNOWN AS THE "WAGE THEFT NOTICE" California's Wage Theft Protection Act (WTPA) requires employers to provide a written notice to all non-exempt employees regarding the employee wages (pay rate), sick leave, workers' compensation, and the employer's corporate information when they are hired, and every time there is a change to the information in the notice, within 7 days of the change. For instance, an updated notice must be given to the employee if there's a wage increase or a change in sick leave policy. the notice must be provided in the language the employer uses to relay employment-related information to the employee. It is required that employers provide employees with information regarding any "state or federal emergency or disaster declaration applicable to the county or counties where the employee will work issued within 30 days before the employee's first day of employment, and that may affect their health and safety during employment., it's been updated Form: MEAL AND REST PERIOD RULES all legal requirements regarding meal and rest periods. Most California workers must receive the following breaks: when they are Non-exempt employees they are entitled to one uninterrupted 30-minute unpaid meal break when working more than five hours in a day. An additional 30-minute unpaid meal break when working more than 12 hours in a day. And a paid 10-minute rest period for every four hours worked. Form: TIME OF HIRE PAMPHLET & MPN FORM This form must be given to all newly hired employees in the State of California. "Time of Hire" pamphlet, which provides employees with information about the state's workers' compensation, benefits, how to file a claim, and other information related to medical care. Form: PROPERTY RETURN AGREEMENT recording the receipt of items and certifying the return of all items at the time of termination or branches request..

[Audio] Form: MONARCH WORKPLACE SAFETY PLEDGE This Pledge is for new employees to commit to a safe and responsible work environment while working at Monarch Form: EMPLOYEE HANDBOOK ACKNOWLEDGEMENT AND AGREEMENT The purpose of a signed acknowledgment is to demonstrate that the employee not only has received the handbook but also is responsible for knowing the information contained within the handbook. When we have proof that an EE received a handbook it becomes critical in legal disputes. Form: EMPLOYEE ACKNOWLEDGEMENT/RECEIPT OF BENEFIT INFORMATION AND INSURANCE ENROLLMENT INSTRUCTIONS EE has 60 days from their hire date to enroll. If EE experiences a qualifying life event, notify HR and submit documents within 31 days. Missing deadline will forfeit ability to enroll or make changes until the next opportunity. By signing, you acknowledge receipt and confirm you understand your enrollment period. Signing does not enroll you in any plans. Form: RATE SHEET/ENROLLMENT FORM/WAIVER ***Rate Sheet Shows the premiums for all possible combinations of coverage we offer to our employees. e.g……. First: One-person regular plans cover just the employee. Second: regular plans cover the employee and spouse/RDP. Third: shows regular plans cover the employee and children only. Last: EE and Family regular plans cover the employee, spouse and children or any other members on the plan. ***Enrollment Form This provides EE with the necessary information to get them signed up and ready for benefit services. ***Waiver & Beneficiary Information A waiver of coverage is a form employees sign to opt-out of MEDICAL insurance with us; but keep in mind NOT Vision nor Dental apply here. When an employee doesn't want health insurance from us, they waive coverage, need to mark a box. Declination here is proof that Monarch offered appropriate coverage, and that new hire is aware that declination can have tax implications. ****What is beneficiary: the person or people that you legally designate to receive the benefits from your life insurance coverage (we have 2 available: UNUM Supplemental Life/AD&D (offered free to all EEs Life Insurance and Accidental death and dismemberment (AD&D) insurance is a category of life insurance that only pays out a death benefit when the insured is in a covered accident that causes death or specific serious injuries such as paralysis, the loss of a limb, eyesight, hearing, or speech etc. (both of these life insurance benefits pay out for $25,000).

Employee Electing Health Benefits Overview. What Does Employee Need To Do: Explain To Employee Benefits Are Optional. The Following Will Be Up To Employee: Review Plan Options: Medical Dental & Vision There Are Various Option Plans And Costs To Consider. Employees Have 60 Days From Their Date-of-hire To Enroll In Insurances Offered. Employee contributions toward the cost of medical, dental and vision coverage are automatically deducted from their paycheck before taxes. Elect Or Waive Coverage Everyone Will Need To Complete A New Enrollment Or Waiver Form. If They Decide To Elect They Can Enroll Over The Phone Through Our ESC Or On Paper Form. But Still, They Have 60 Days To Elect From The Date Of Hire. A Decision Is Not Required At Time Of Onboarding. Choose To Waive? Employee Must Fill out Waiver Form. If, However, At Any Time During The Year After The 60 Days; There Is A Change In One’s Family Status, Employees Have 31days, From The Date Of The Event; To Enroll, Cancel, Or Make Changes To Their Insurance Elections. Employee, Must Notify The Employee Solution Center And Submit The Appropriate Documents Within 31 Days Of The Qualifying Event (Qualifying Event List Is In Benefit Guide). Failure To Make This Request Within 31 Days Will Forfeit Employees Right To Enroll Or Make Changes Until The Next Open Enrollment Or Next Qualifying Life Event. Add Dependents Employee May Decide Enrollment: Individually, Child, Spouse, Or Family Enrollments. Life Insurance Beneficiary Information Monarch Offers $25k In Life Insurance & $25K for Accidental Death & Dismemberment (AD&D). To All Eligible Employees. Make Sure Employee Adds Beneficiaries On The Waiver Form Bottom Part To Keep Information On File. This part is necessary on first day of onboarding..

Employee Electing Health Benefits Overview. What Does Employee Need To Know: The Following Are Other Financial Benefits. Make note These are NOT part of Medical Benefits Life and accidental death and dismemberment: We help our employees maintain financial security by providing life and accidental death and dismemberment coverage. Supplemental life and accidental death and dismemberment: If you decide you need more than basic coverage, you may purchase additional coverage for yourself and your eligible dependents. Critical Illness: You may receive a lump sum benefit if diagnosed with a covered condition that you may use however you like, including for treatment, prescription travel, and increased living expenses. Accidental insurance: This help can help soften the impact from an accidental injury by paying a benefit to help cover an expected out of pocket cost related to treating your injury. Hospital Indemnity insurance: This option helps protect you from the financial cost of unexpected health events that result in hospitalization. Flexible Spending Account (FSA): Save and pay for eligible health, dependent care, commuter and qualified parking expenses with pretax funds. Traditional 401K: To help you save for retirement, we offer a 401K savings plan. You may contribute to your account pretax up to the IRS annually maximum. Roth 401K: This is an employer sponsored plan that gives employees a choice of investment options. Employee contributions are not. Tax deferred but are made with after tax dollars..

Employee Electing Health Benefits Overview. What Does Employee Need To Know: The Following Are Other Extra Benefits. Gym Membership Discounts: Through A Partnership With 24 Hour Fitness Monarch. Employees Can Sign Up Through Work And Pay Via Payroll Deductions. Mobile Carrier Discounts: Monarch Employees Can Receive Favorable Pricing For Data Plans With Verizon And AT&T. Daily Pay: Monarch Offers An Option Of On Demand Pay For Nonunion Maintenance And Hourly Employees Where You Can Access Earned/Worked Wages Before Payday. Monarch Fund: This Is An Employee Sponsored Program Funded Through Employee Contributions Only And Provides Assistance. For Monarch Employees Who Experience An Immediate, Severe And Temporary Financial Situation. Employee Growth Investment Program: Also Know As The Piece Of The Pie. The Investment Firm Audits Group Provides Employees Additional Income For Their Contribution To The Company's Success As One Time Cash Equity Payout At Time Of Change Of Ownership..

[Audio] Form: DRUG AND ALCOHOL POLICY The drug and alcohol policy clearly outlines acceptable and unacceptable use in the workplace to ensure a safe and productive environment. It establishes expectations for behavior, details consequences for violations, and offers resources for assistance, promoting awareness and accountability among all employees. This policy is based on the Company's belief that a working environment free of drug and alcohol abuse is healthier, safer and more productive for all employees. This policy is for all hired and current EE's. Now if you wish to point out a brief overview of the policy we can do so with the following notes: Monarch Landscape Companies Drug & Alcohol Policy Overview: ​ Purpose: Ensures a drug- and alcohol-free workplace for safety and productivity. ​ Scope: Applies to all employees, including those under DOT regulations and Collective Bargaining Agreements. ​ Drug-Free Workplace Policy: Prohibits illegal drugs and unauthorized alcohol on company time, premises, or while operating company equipment. ​ Testing: Employee Classification: Testing based on job roles (Class 1: Non-Drivers, Class 2: Safety Sensitive, Class 3: CDL Drivers). ​ Circumstances Required Testing: Includes pre-employment (Class 2 & 3), reasonable suspicion, post-accident, return-to-work (Class 3), and random testing (Class 3). ​ Outcomes: Details on handling positive, negative, diluted, and tampered test results. ​ Positive results may lead to termination or a return-to-work agreement with follow-up testing.​ Confidentiality: Test results are confidential and shared only as permitted by law. ​ Employee Notification: Notify supervisors if taking medication affecting machinery or vehicle operation. ​ Resources: Employee Assistance Program (EAP) for substance abuse counseling and treatment. ​ Responsibilities: Employees: Comply with the policy and cooperate with testing. ​ HR/Administration: Administer and communicate the policy. ​ Supervisors/Managers: Implement the policy daily. ​ Appendices: Appendix A: DOT-regulated employee details. ​ Appendix B: Lists safety-sensitive and CDL positions. ​ Acknowledgement Form: Employees must acknowledge understanding and agree to comply with the policy, including consent to testing and release of positive results to authorized officials. ​ Form: VEHICLE USE POLICY This policy provides guidelines for on- and off-duty use. As well defines the responsibilities and rules for the use of Monarch owned vehicles and to establish a system of accountability to ensure Monarch vehicles are used appropriately. This policy wants to ensure its affiliates, or subsidiaries follow the Company's procedures and guidelines. The Company promotes safe driving practices and adherence to all state and federal vehicle laws. Violations may result in disciplinary action, up to and including termination. Now if you wish to point out a brief overview of the policy we can do so with the following notes: Vehicle Use Policy Overview Purpose: Ensures safe and cost-effective use of Company vehicles, adherence to laws, and outlines disciplinary actions for violations. Authorization: Employees must have a signed policy on file, provide a valid driver's license, and may lose driving privileges for multiple or serious violations. ​ Driver Licensing: Valid state-issued driver's license required; obtaining a license is a personal expense. ​ Training: Includes classroom, exam, and road evaluation; retraining required for violations or incidents. ​ Driver Qualifications: Must be a current employee, pre-screened, at least 18, and not fall into the 'Unacceptable' category based on violations and incidents. Disciplinary Action: Written warnings, training, suspension, or termination for at-fault incidents or serious violations. ​ Traffic and Parking Violations: Personal responsibility for fines; must report moving violations immediately. ​ Driving Record Review: MVRs checked before driving and annually; must comply with Company guidelines. ​ General Vehicle Guidelines: Obey laws, maintain a valid license, no smoking, no pets,.

[Audio] Form: TIMESHEET EXAMPLE All [nonexempt] employees are required to accurately record hours worked. We here show them how a timesheet works all-around them to record accurate time for their pay. Form: COVID-19 SAFETY SHEET These regulations are still required by OSHA, this shall apply until February 3, 2025, as well as new provisions aimed at making it easier for employers to provide consistent protections to workers and allow for flexibility if changes are made to guidance in the future from the California Department of Public Health. This will stay in place until further notice from Eric Wilson or HR management. Form: WORKPLACE VIOLENCE PREVENTION PLAN (WVPP) Monarch has a zero-tolerance policy for violent acts or threats of violence by or against our employees, applicants, customers, subcontractors, visitors or vendors. The purpose of a workplace violence prevention program is to make leaders, staff, and all-around employees aware of the potential for violence in the workplace, also increase awareness of early warning signs of situations that may turn violent, know how to report and respond to actual or potential incidents and understand that all claims of workplace violence will be investigated and addressed promptly. Form: MONARCH LANDSCAPE COMPANIES EMPLOYEE PHOTOGRAPHY RELEASE FORM An employee photo release form is a legal document that allows us to use an employee's image for marketing or promotional purposes or even events done at branch and field level. Without a signed form, a company could face legal consequences for using an employee's image without permission. As you know we do events like safety day; Christmas party; BBQ's etc. and we do take pictures. Form: TAKE HOME PACKET ACKNOWLEDGEMENT AND AGREEMENT We must go over this packet with employee. This singular packet if full of information that we have the obligation to report which has mandatory policies, rules, regulations, and other forms that are relevant to our company's culture and responsibilities. We can present this packet one of three ways: email; hard copy or through QR Code scanned..

[Audio] Form: MOTOR VEHICLE RECORDS CHECK/AUTHORIZATION FORM A motor vehicle record check, or an MVR check, is a report of EEs driving history, usually requested by Monarch. When hired to drive requires driving a company vehicle, we may pull your driving record as part of employee background check process. So if driver we must add them to our list of drivers through this method and fill out the authorization form and copy of DL to submit. Form: DRUG TESTING CONSENT FORM Our drug test consent form is the task employees must complete in advance they will be subject to screening for improper use of alcohol or controlled substances. When an individual signs the form, it allows a clinic to obtain a sample from them and a lab to share those results with Monarch. Form: Series of Decision Driving Video and the Decision Driving Road Test This course will provide education on rules of the road, proper driver techniques and best practices for safe driving. All employees who drive for the company are required to complete both the series of Decision Driving Video and the Decision Driving Road Test before operating a company vehicle. The Road Test form is to, certify that the named driver was given a road test under assigned person and supervision to testify driver possesses sufficient driving skills to operate safely our company vehicles. Form: Fuel Pin Employee Agreement Form This last form will be at the discretion of the branch manager to provide. Only employees that are assigned with a fuel pin must sign and file this form. Stating that employee agrees to accept responsibility for the protection and proper use of fuel pin that has been assigned to them. All fraud and transactions are connected to employee..

[Audio] We Must Not Forget To Collect Other Mandatory Documents That Are Required For Our Hires. Job Application……….filled out & signed; attach any resume if provided Provide Correct Job Description……….(copy for us signed and copy for EE) I-9……….Scan separately MVRs……….scanned to Eric Wilson All training acknowledgments/certs to……….HRCDM & to trainings@monarchlandscape.com: Sexual Harassment Prev. Training; COVID-19 Safety; Workplace Violence Prev. Plan; and Decision Driving training & Road Test Submit through MACH……….New Hire Packet (separate and scan as needed) All these documents are to be added/scanned with hire packet when submitted through MACH form. File personnel files and records……….So, what is considered Filing Electronically? All documents that pass-through MACH form or documents sent to the HRCDM; are considered to be filed electronically. At some sites we still file at branch level; which is in a physically file folder (in a filing cabinet). We can practice all these methods to file. This way one file has what the other has..

[Audio] In an effort to continue to provide best in class support to our ever-growing operations, the HR team introduces a resource for all our Monarch Employees from top management to field crews: the Employee Solution Center! Our team of HR reps will be here to assist with HR, Payroll, and Benefit needs via phone M-F from 6:00 a.m. to 6:00 p.m. PST, or anytime via email. Some of the questions they will be ready to answer include: From Employees From Managers/Admin Lost/stolen checks General policy questions Paystub copies General employee relation issues W2 copies Job posting requests W4 updates Offer letters Benefit enrollments/questions IT onboarding/offboarding Replacement benefit cards Time off balances for your team Benefit claims LOA updates PTO/Sick Balances Monarch Fund requests Address/personal updates DailyPay questions General questions/concerns LOA requests E-Verify TNC Coordination EAP Referrals Monarch Fund Requests.

Onboarding Offboarding MVR Requests Schedules pre-employment drug testing Time entry Submits personnel changes, PTO requests, benefit enrollment forms, payroll corrections, etc. Issues pay cards MACH MIIR reporting Assist employees and supervisors with general HR questions Assist employees with Leave requests Assist with audit Assist with required postings and notifications Assist with mandatory trainings Other Duties As Assigned.

Close-up of plant leaves. Contact us. Mayra Covarrubias Director HR 213.910.3873 mayra.covarrubias@jensencorp.com Olga Cantu Regional HR Spc. 925.597.5982 olga.cantu@monarchlandscape.com.

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