1 AACCKKNNOOW
WLLEEDDGGEEM
MEENNTT The system analyst stops shortly to thanks all those who devoted their energy, resources and time to the success of this project. The foremost ultimate thank you goes to my determined and ever encouraging project guide Mr. Limbani Nirav Sir no words can explain my gratitude for your ever helping hand through this process. We are highly indebted to Mr .zala ashokbhai principle of Shree K. P. Dholakiya InfoTech Mahila Collage for allowing us to join “HOSTEL MANAGEMANET SYSTEM FOR GAJERA SANKUL - AMRELI ” for our project training. In conclusion, the system analyst will ever treasure the help from both mentioned and non-mentioned well-wishers deeply in this project. Thank you…. Miss. Kanani drashti Miss. Changani ruchita BCA-V. 

Scene 1

1 
 
                                                                                         
                                   AACCKKNNOOW
WLLEEDDGGEEM
MEENNTT 
                                          
                                   The system analyst stops shortly to thanks all 
those    who devoted their energy, resources and time to the success 
of this project. The foremost ultimate thank you goes to my 
determined and ever encouraging project  guide  Mr.  Limbani    
Nirav Sir   no words can explain my gratitude for your ever helping 
hand through this process. 
 
                                                  We  are  highly indebted to Mr .zala 
ashokbhai principle of  Shree K. P. Dholakiya InfoTech Mahila 
Collage for  allowing us to join “HOSTEL MANAGEMANET SYSTEM 
FOR GAJERA SANKUL - AMRELI ” for our project training. 
           In conclusion,  the system analyst will ever treasure the help 
from both mentioned and non-mentioned well-wishers  deeply  in 
this   project. 
 
   Thank you….  
                                                                      
                                                                                         Miss. Kanani  drashti 
                                                                                                     Miss. Changani  ruchita 
                                                                                                     BCA-V

2 PREFACE HOSTEL MANGEMENT SYSTEM FOR GAJERA SANKUL-AMRELI was developed following system development stages For smooth running and management of GAJERA SANKUL. The four months provided by the saurashtra university examination anabled the system analyst recognize and define the problem in the current manual system the gajera sankul. after an information gathering various activites in hostel for the past few years the number of educational institution is increasing rapidly a Gajera sankul amreli. The system was developed using c#.net for applications language and as a backend tool Microsoft access . In our project we have covered all necessary information and we have tried our best to represent this project in such way that it makes easy to understand the project work.. 

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2 
 
                                                   
                                                           PREFACE 
 
 
                                                   HOSTEL MANGEMENT  SYSTEM  FOR  
GAJERA SANKUL-AMRELI  was  developed  following   system  
development  stages For  smooth  running  and management of  
GAJERA SANKUL.  The four months  provided by  the  saurashtra  
university  examination anabled  the system  analyst  recognize and 
define the problem in the current manual system the gajera  sankul. 
after an information gathering  various activites in  hostel   for   the  
past  few  years  the number of  educational   institution is increasing   
rapidly   a   Gajera  sankul  amreli. 
   
                                            
                                                The  system was  developed  using  c#.net  
for applications  language  and as a  backend  tool Microsoft  access  . 
In  our   project   we  have covered  all necessary   information  and 
we have  tried our best  to represent  this   project  in such way that 
it makes easy to understand the   project  work.

3 DECLERATION Miss. Kanani drashti and Miss. Changani ruchita students of BCA(SEM-V) here, based on our study, We declere that all the information and facts presented in this report are original in nature. We singnature holders declere that the “HOSTEL MANAGEMENT SYSTEM FOR GAJERA SANKUL- AMRELI” made by us, which has been made in reference of SANKUL HOSTEL at AMRELI. This is real and confidential . this project has been made under the guidance of Mr. Yogi Bhatt this is our original work and we have collected the information according to their experience . the matter,shown in this project is not a copy of anybody. We also understand the seriousness of forging in project it is one type of crime against University. Miss. Kanani Drashti Miss. Changani Ruchita Bca sem-v. 

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                                        DECLERATION 
 
                                              Miss. Kanani  drashti    and  Miss. 
Changani ruchita students of  BCA(SEM-V)  here,  based  on   our  
study, We  declere  that all the information  and  facts  presented  in 
this  report  are   original in  nature. 
    
                                 We   singnature  holders   declere   that  the 
“HOSTEL  MANAGEMENT  SYSTEM  FOR  GAJERA  
SANKUL- AMRELI” made by  us, which   has  been  made  in  
reference  of   SANKUL  HOSTEL   at AMRELI.  This  is  real  and   
confidential . this  project  has  been  made  under  the  guidance   of   
Mr. Yogi  Bhatt   this  is our original  work   and   we  have collected  
the  information   according  to  their   experience . the matter,shown  in  
this  project  is  not  a copy  of  anybody. We   also  understand   the  
seriousness    of   forging  in  project  it  is  one type  of  crime  against  
University. 
 
 
                                                                                  Miss. Kanani   Drashti 
                                                                        Miss. Changani   Ruchita 
                                                                        Bca sem-v

4 ABSTRACT As the simple specifies “HOSTEL MANAGEMENT SYSTEM ” is a softwere developed for managing various activities in the hostel. For the past few years the number of educational institutions are increasing rapidly. Therebody the number of hosteles are also increasing for the accommodation of the student studying in this institution. And hence there is a lot of strain on the person who are running the hostel and software are not usually used in this context. Identification of the drawbacks of the existing system leads to the designing of computerized system that will be compatible to the existing system the which is more user friendly and more GUI oriented. We can improve the efficiency of the system, thus overcome the drawbacks of the existing system.  Less number error  Easy data updating  Strength and strain of manual labour can be reduced  High security  Data consistency  Easy to handle  Easy record keeping. 

Scene 4

4 
 
 
                                                  ABSTRACT 
                                         
 
                         As  the   simple  specifies “HOSTEL MANAGEMENT  
SYSTEM ” is a  softwere  developed  for  managing  various  activities  
in the  hostel. For  the past  few years  the  number  of  educational  
institutions  are  increasing  rapidly. Therebody the number  of  hosteles 
are  also  increasing  for  the accommodation of the  student  studying  in 
this  institution.  And  hence there  is a lot  of  strain   on the person  who 
are  running  the  hostel  and software are   not   usually   used  in  this  
context. 
 
                 Identification   of  the  drawbacks  of  the   existing  system  
leads  to  the  designing  of  computerized  system  that  will  be 
compatible  to  the  existing  system  the  which  is more  user  friendly  
and  more  GUI oriented. We can improve   the  efficiency  of the 
system, thus  overcome  the   drawbacks  of  the existing  system. 
 Less number error 
 Easy  data updating  
 Strength  and strain of manual labour  can be reduced 
 High security 
 Data consistency 
 Easy to handle 
 Easy record keeping

5 introduction The hostel management system is developed in favor of the hostel management team which helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record to the students and the information about those ones who had left the hostel years before. The solution is developed on the plight of the hostel management team, through this they cannot require so efficient person to handle and manage the affairs of the students in the -
hostel all you need to do is to login as administrator and you can see the information of all the students who have obtained and -
registered their hostel form ,click verify to ascertain their eligibility and allocate them to the available hostel. Identification of the problems of the exising hostel management leads to the development of computerlized solution that will be compatible to the existing hostel management with the solutions which is more users friendly and more gui oriented . we can improve the efficiency of the. 

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5 
 
 
                                 introduction 
                                                
       The   hostel  management  system  is  developed  in  favor  of the  
hostel  management  team which   helps  them  to save  the records  of 
the  students  about  their  rooms  and   other  things. It  helps them  from  
the manual work  from  which   it  is  very  difficult  to find  the  record   
to the students  and the   information  about  those ones  who  had  left  
the hostel  years  before. 
          
                  The  solution is  developed  on the plight  of the hostel 
management  team, through  this   they  cannot  require  so  efficient  
person   to handle   and manage   the affairs  of  the  students in the -
hostel   all you need to  do  is  to  login  as  administrator  and you  can 
see  the  information  of all  the students   who  have obtained  and  -
registered  their  hostel form ,click  verify  to  ascertain  their  eligibility   
and   allocate   them to  the   available   hostel. 
       
                        Identification    of  the problems  of  the  exising  hostel 
management  leads to  the  development   of     computerlized  
solution  that will  be compatible   to  the  existing  hostel  
management  with  the  solutions   which is  more users  friendly  
and  more  gui oriented . we can  improve  the  efficiency  of  the

6 hostel management , thus overcome the drawbacks of the existing. 10.2 OBJECTIVES:- The main objective of this project work are that :  Student will no longer apply for their hostels manually.  The warden can see ans access the student’s data.  This also will reduce the manual work of the persons in admin panel.  It helps the admin to know the number of students thay can leave in a room and a block.  To ensure that the number of students staying in room does not exceed specified limit.  To know the number of item given to student staying in the hostel.  To ensure that student remit the hostel property given to them before vacating the hostel. The system helps the admin to :  Allot different students to their different hostels.  Vacate the student from the hostels.  Control the status of the hostel fee payment.  Edith the details of the students and modify the student’s records.. 

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6 
 
hostel   management , thus  overcome  the drawbacks  of  the  
existing. 
 
10.2   OBJECTIVES:- 
   
  The main objective  of  this project  work are that :  
 Student will  no longer  apply  for their hostels  manually. 
 The  warden can see ans access  the  student’s data. 
 This also will reduce  the manual  work  of the persons  in 
admin  panel. 
 It helps the admin  to know the number  of students thay 
can leave  in a room and a block. 
 To ensure that the number  of students staying in room  
does not exceed specified limit. 
 To know the number  of item  given to  student staying  in 
the hostel. 
 To ensure that  student remit the hostel property  given 
to  them before  vacating  the hostel. 
 
 The system helps  the admin  to : 
 Allot  different  students  to their  different hostels. 
 Vacate  the student  from   the hostels. 
 Control the status   of the hostel fee payment. 
 Edith  the details of  the  students and  modify  the 
student’s  records.

7 10.3 project management approach Software process model : To slove the actual problem in an industry. Software developer or a team of devloperes must integrate with a development strategy that include the process. Method and tools layer and generic phases. This strategy is often referred to a process model or a software developing paradigm. Our project follows the waterfall model .  The step of waterlfall model :-  Requirement definition  System and software design  Implementation  Integration and system testing  Operation and maintenance. 

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7 
 
10.3 project management approach 
 
    Software   process model : 
               To   slove  the  actual problem in an industry. Software 
developer   or a team  of   devloperes  must  integrate  with a  
development  strategy  that include  the  process. Method  and tools 
layer  and generic phases. This  strategy  is  often  referred  to a  
process model or a  software  developing  paradigm. 
 
Our  project  follows  the waterfall model . 
 
 The  step  of  waterlfall  model :-  
 
 Requirement  definition 
 System and software design 
 Implementation 
 Integration  and  system  testing 
 Operation  and  maintenance

Scene 8

9 CHAPTER 2 REQUIREMENT ANAlLYSIS 11.1 introduction Requriment analysis is system engineering and software engineering , encompasses those tasks that go into determining the needs or conditions to meet for a new or altered product, taking account of the possibly conflicting requirements of the various stackeholders ,such as beneficiaries or users. Requirement analysis is critical to the success of a development project. requirement must be documented actionable, measurable, testable, related to identified business needs or opportunities, and defined to a level of detail sufficient for system design. requirement can be architectural structural , behavioral , functional , and non-functional . The development of project needs some requirement to make the project perform better and achieves the goal of project . in developing hostel management system , the capabilities of computer and hardware plays a big impact on project quality . the project maker determine the minimum requirement of hardware and also software to be used to develop a good and attractive project.. 

Scene 9

9 
 
                                             CHAPTER 2   
                        REQUIREMENT  ANAlLYSIS  
11.1 introduction   
                    Requriment  analysis  is  system engineering  and  
software  engineering ,  encompasses  those  tasks  that go into 
determining  the needs or conditions  to meet   for  a  new  or  
altered  product, taking account  of  the  possibly  conflicting  
requirements   of the various  stackeholders ,such  as beneficiaries  
or users. 
                    
                    Requirement   analysis  is critical  to the success of  a 
development   project.  requirement  must   be  documented  
actionable, measurable,  testable, related  to  identified  business  
needs  or opportunities, and  defined  to a  level   of  detail  sufficient  
for  system  design. requirement  can  be  architectural  structural , 
behavioral , functional , and  non-functional . 
 
             The  development  of  project  needs  some  requirement  to  
make  the   project  perform  better  and  achieves  the  goal  of 
project .  in  developing   hostel  management    system ,  the 
capabilities  of computer  and  hardware  plays  a big  impact  on 
project  quality . the  project  maker determine   the  minimum  
requirement   of  hardware   and  also software  to be  used  to 
develop  a   good  and  attractive  project.

10 11.2 phases of requirement analysis There are two phases of requirement analysis as given below i. Primary research: identifying the user requirement conducting a survey based on a questionnaire. ii. Secondary research: comparing the indentified requirement with already existing software having similar functionalities. Based on these researches the result is defined as the software requirement specification. 11.3 study of the system 11.3.1 SYSTEM Designing and implementing the new links. Designing and implementing the users. Arranging new links as subject wise. 11.3.2 study of the system System analysis will be performed to determine if it is feasible to design information based on policies and plan of the organization and on user requirements and to eliminate the weaknesses of the present system.  The new system should be cost effective.  To augment management , improve productivity and services.  To enhance user/system interface.. 

Scene 10

10 
 
   11.2 phases   of  requirement  analysis    
          There are two phases  of requirement  analysis  as given  below 
i. 
Primary research:  identifying   the  user  requirement  
conducting  a  survey  based  on a questionnaire. 
ii. 
Secondary research:  comparing  the  indentified  requirement  
with  already  existing  software  having  similar functionalities. 
Based  on these  researches  the  result   is  defined  as the  software 
requirement  specification.    
 
  11.3   study  of  the system 
           11.3.1   SYSTEM 
          Designing   and   implementing   the   new links. 
           Designing   and   implementing   the users. 
           Arranging   new links   as subject   wise.  
 
       11.3.2   study  of  the system 
                System analysis  will be  performed   to determine  if  it  is 
feasible  to design  information  based  on  policies  and  plan  of  the  
organization  and  on  user  requirements   and  to  eliminate   the  
weaknesses  of  the  present system. 
 The new  system  should be cost  effective. 
 To augment management , improve  productivity  and services. 
 To enhance user/system interface.

11  To improve information, quality and usability.  To upgrade systems reliability, availability, flexibility and growth potential. Problem definition:- This system is designed in favor of the hostel management which helps them to save the records of the system about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information of about the those ones who had the left the hostel. All the hostels at present are manage manually by the hostel office. The registration form verification to the different data processing is done manually. Thus there are a lot of repetition which can be easily avoided. And hence there is a lot of strain on the person who are running the hostel and software’s are not usually used in this context. This particular project deals with the problems on managing In hostel and avoids the problem which occur when carried manually identification of the drawbacks of the existing system leads to the designing of computerized system that will be compatible to the existing system with the system which is more user friendly. We can improve the efficiency of the system thus overcome the drawbacks of the existing system. We design this system of the hostel management especially for the collage hostel, thorough this they cannot require so efficient person to handle and calculate the things. This system automatically calculates for those who are against some rules.. 

Scene 11

11 
 
 To   improve  information, quality and usability. 
 To upgrade   systems reliability, availability,  flexibility and  
growth  potential.   
 
   Problem  definition:- 
                                          This  system  is designed   in  favor   of  the  
hostel  management   which  helps   them  to  save  the    records  of  
the  system   about  their  rooms   and  other  things.  It  helps them  
from  the manual  work  from  which  it  is  very difficult  to  find  the   
record  of  the  students  and  the  mess  bills  of   the  students,  and  
the  information  of  about   the  those  ones   who  had  the  left  the  
hostel.  All  the  hostels  at   present  are    manage   manually  by  the  
hostel  office.  The   registration  form    verification  to  the   different   
data   processing  is  done  manually.  Thus   there  are  a  lot  of   
repetition   which  can  be  easily   avoided. And   hence  there is   a  
lot    of  strain   on  the    person  who  are  running   the  hostel  and    
software’s  are  not  usually   used  in   this  context. This  particular  
project  deals   with  the  problems  on  managing  In  hostel  and  
avoids  the  problem  which  occur   when  carried   manually  
identification  of  the  drawbacks  of    the  existing  system  leads  to  
the  designing  of   computerized  system  that  will  be   compatible   
to  the   existing  system  with  the  system  which  is more  user  
friendly.  We   can  improve  the  efficiency   of  the  system  thus  
overcome  the  drawbacks  of  the  existing   system. We  design  this  
system  of  the   hostel  management  especially  for  the collage  
hostel, thorough  this  they cannot  require   so  efficient   person  to 
handle  and  calculate  the  things.  This  system  automatically    
calculates  for  those  who are  against  some  rules.

12 Current manual system:- The current manual system uses saved hostel record for papers or huge notebooks, and sometimes receipt. If the book should go missing or stolen. One would never be able to know if a student is owing or not. Room allocation also becomes a problem as the officer might not know which are room available or not. Some hostels have a lot’s of room or have more storey’s and it would be very tedious to go through all storey’s in search of a for free room applicant. Problem of the manual system:-  All the work is done manually. Different copies of the student information are kept for different departments.  Room is allotted according to the room requirement and other special facilities demanded by the student.  Room categories: single, double, air- conditioned and corner.  Payment mode : cash, cheque and dreaft.. 

Scene 12

12 
 
 Current  manual  system:- 
                                 The  current  manual   system  uses  saved   hostel   
record  for   papers  or  huge  notebooks,  and  sometimes   receipt. 
 
                              If   the  book  should   go  missing   or    stolen.  One  
would  never  be  able  to  know   if  a  student  is  owing   or not. 
 
                             Room   allocation   also  becomes   a  problem  as  the   
officer  might  not  know   which  are   room  available   or  not. 
 
                           Some  hostels  have  a   lot’s  of    room  or  have   more   
storey’s   and   it   would   be  very   tedious   to   go  through  all  
storey’s  in  search  of  a  for  free   room  applicant.  
 
          Problem  of  the  manual  system:- 
 All  the  work  is  done  manually.  Different   copies   of  
the  student    information  are   kept  for  different  
departments. 
 Room  is  allotted   according   to  the   room  requirement   
and   other  special   facilities   demanded  by  the  student. 
 Room categories:  single, double,  air- conditioned  and  
corner. 
  Payment mode :  cash,  cheque  and  dreaft.

13  Hostel facilities and charges and other information are all kept in booklet.  Student’s information , staff information, fee records, student check-in and check-out , room status, staff’s salary all these information are kept in registers.  All calculation relating to student’s fees, staff salary, fines and penalties, hostel funds are done manually. Drawbacks of manual system:- 1. The existing system is highly manual involving a lot of paper work and calculation and therefore may be erroneous. 2. The data, which is stored on the paper only, may be lost, stolen or destroyed due to natural calamity like fire and water. 3. The existing system is sluggish and consumes a lot of time causing inconvenience to students and the employees. 4. Due to manual nature, it is difficult to update, delete, add or view the data. 5. Since the number of students have drastically increased therefore maintaining and retrieving detailed record of every student is extremely difficult.. 

Scene 13

13 
 
 Hostel   facilities   and   charges  and    other  information  
are  all   kept  in  booklet. 
  Student’s   information ,  staff information,  fee  records,  
student   check-in  and   check-out ,  room  status, staff’s  
salary  all these   information  are  kept in  registers. 
 All  calculation   relating   to   student’s  fees,  staff  salary,  
fines  and   penalties,  hostel  funds  are  done  manually. 
 
         Drawbacks   of  manual system:- 
1. The   existing  system  is  highly   manual  involving  a   
lot  of  paper  work  and   calculation  and   therefore  
may  be  erroneous. 
2. The  data, which   is  stored   on  the  paper  only, may  
be  lost, stolen or   destroyed  due to   natural  calamity  
like  fire  and  water. 
3. The  existing   system  is  sluggish  and  consumes   a  lot  
of  time  causing   inconvenience   to   students  and  the  
employees. 
4. Due   to   manual  nature,  it  is   difficult   to   update,  
delete,  add  or  view   the  data. 
5. Since  the  number   of   students  have  drastically   
increased   therefore  maintaining  and  retrieving   
detailed   record   of  every  student  is  extremely  
difficult.

14 Proposed system:- The drawbacks of the existing system is that it is very difficult to retrieve data from records. It is the difficult to handle the whole system manually and it is less accurate and to keep the data in records for future reference because it may get destroyed. Moreover it is very difficult to retrieve data. Redundancy of data may occur and this may lead to the inconsistency, the manual system is so time –
consuming. The proposed system is very easy to operate. Advantages of the proposed system:-  Less human error  Strength and strain of manual labor can be reduced.  High security.  Data redundancy can be avoided to some extent.  Data consistency.  Easy to handle.  Easy data updating.  Easy record keeping.  Easy modification /remove of the student record.  The system enables easy and fast access to the files.. 

Scene 14

14 
 
    Proposed   system:-  
                                            The   drawbacks   of  the  existing   system   is   
that   it  is   very    difficult   to  retrieve  data  from  records. It  is   the   
difficult   to  handle   the  whole  system  manually  and  it  is  less 
accurate   and  to  keep  the  data  in   records   for  future  reference  
because   it  may  get  destroyed.  Moreover   it  is   very  difficult  to   
retrieve  data.  Redundancy   of  data   may  occur  and  this   may  
lead  to   the    inconsistency, the   manual   system   is  so   time –
consuming. The  proposed   system  is  very  easy  to  operate.  
 
Advantages  of   the  proposed system:-  
 
  Less human  error 
 Strength   and   strain of  manual  labor can be reduced. 
 High   security. 
 Data redundancy   can be  avoided  to some  extent. 
 Data   consistency. 
 Easy  to  handle. 
 Easy  data  updating. 
 Easy  record keeping. 
 Easy modification /remove   of  the  student  record. 
 The  system  enables  easy  and  fast  access  to  the files.

15 FEASIBILITY STUDY:- A feasibility study was carried out to determine the benefits of the current manual system and the proposed computerized system. The system is indeed feasible.  Economic Feasibility The estimated cost of the system will indeed be more important than the estimated costs of development of the system. The estimated costs of the system are as shown below: Item Estimated cost(RS.) System development  Microsoft visual c# 2012  Microsoft office 2003  Crystal report 8.5 10,000 3,000 17,850 Hardware installation  Processor(core 2deo)  RAM(2GB DDR2)  HDD(250GB) 5,000 1,500 4,000 System software  Windows 7 7000 Total estimated cost 48,400. 

Scene 15

15 
 
 
     FEASIBILITY   STUDY:- 
   
                             A   feasibility   study   was   carried   out    to  
determine   the  benefits   of  the  current   manual  system  and   the  
proposed   computerized   system.  The   system   is  indeed  feasible. 
 
 Economic   Feasibility 
                          The  estimated    cost  of  the  system    will   indeed  
be  more   important    than  the  estimated  costs   of  development  
of  the  system.  The   estimated   costs   of   the   system  are  as  
shown  below:     
 
                     Item 
        Estimated cost(RS.) 
System   development 
 Microsoft  visual c# 2012 
 Microsoft  office 2003 
 Crystal report  8.5 
 
 
10,000 
               3,000 
              17,850 
Hardware  installation 
 Processor(core 2deo) 
 RAM(2GB DDR2) 
 HDD(250GB) 
 
 
5,000 
                 1,500 
                 4,000 
System  software 
 Windows 7 
 
 
               7000 
Total  estimated  cost 
              48,400

16  Technical Feasibility For developing a proposed system we will require following types of software and hardware.  Microsoft visual c# as a front end tool.  Microsoft access 2003 as a back end tool.  Crystal Report 8.5 as a report generating tool.  Minimum of 512 MB RAM.  For the persistent storage we will keep systems records in HDD.  Schedule Feasibility The system development process will meet the submission deadline of four months provided by the - Saurashtra university. The following is a breakdown of the activities as probable to be carried out: July’22 Problem definition, data collection, problem description, system analysis, interpretation of collected data. August’25 System design and construction. September’29 System testing and debugging. Octomber’10 Submission to the Saurashtra University.. 

Scene 16

16 
 
 
 Technical  Feasibility 
                              For   developing  a  proposed   system  we  will  
require  following   types  of   software  and  hardware. 
 Microsoft   visual   c# as  a  front  end  tool. 
 Microsoft   access  2003  as  a   back  end  tool.  
 Crystal  Report  8.5  as   a  report   generating  tool. 
 Minimum    of  512 MB  RAM. 
 For  the  persistent  storage  we  will  keep  systems  records in  
HDD. 
 
 
  Schedule  Feasibility 
                     
                             The   system  development  process  will  meet  the  
submission  deadline  of   four  months  provided   by   the  - 
Saurashtra  university.  The   following  is  a  breakdown  of  the  
activities  as  probable   to  be  carried  out: 
 
 
                     
                    July’22 
  Problem   definition, data 
collection, problem description, 
system  analysis, interpretation 
of  collected  data. 
                    August’25 
System  design  and  
construction. 
                   September’29 
  System  testing  and  debugging. 
                  
                 Octomber’10 
Submission  to  the  Saurashtra 
University.

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17 
 
                                  Scheduling   chart

18 CHAPTER 3 SYSTEM REQUIREMENT 12.1 hardware requirement (minimum)  System installation requirements  Input device: keyboards , mouse  Output device : CRT / LCD/ LED monitors  2-250 GB hard disk drive  Computer memory (RAM)of >512 MB and processor speed of 1.6GHz  System development requirements  Microsoft visual c# 2012(Front End Tool)  Microsoft Access 2003(Back End Tool)  Crystal Report 8.5 (Report Generating Tool). 

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18 
 
                      
                                  CHAPTER 3 
                          SYSTEM   REQUIREMENT 
 
12.1   hardware requirement (minimum) 
 System   installation  requirements 
 
 Input device:  keyboards ,  mouse 
 Output  device :  CRT / LCD/ LED monitors 
 2-250 GB  hard disk drive 
 Computer memory (RAM)of >512 MB and processor             
speed of 1.6GHz 
 
 System development  requirements 
              
 Microsoft  visual  c# 2012(Front End Tool) 
 Microsoft  Access  2003(Back End Tool) 
 Crystal  Report  8.5 (Report Generating Tool)

19 PROJECT DEFINATION Title: HOSTEL MANAGEMENT SYSTEM FOR GAJERA SANKUL-AMRELI It is desktop application for Gajera Sankul Amreli project administrator can modify/remove information stored back end tool.. 

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19 
 
                                 PROJECT  DEFINATION 
  
Title: 
 
                     HOSTEL MANAGEMENT SYSTEM  
                                              FOR 
                            GAJERA SANKUL-AMRELI 
 
    It is desktop  application  for  Gajera  Sankul  Amreli   project 
administrator  can  modify/remove  information stored  back 
end tool.

20 PROJECT PROFILE Project title : Hostel Management System For Gajera Sankul –Amreli Front End Tool : Microsoft visual c# 2012 Back End Tool : Microsoft Access 2003 Operating system : Microsoft Windows 10 Poject Team Size : 2 Duration : Four month Developed By : Miss. Kanani Drashti U. Miss. Changani Ruchita S. Project guide : Mr . Limbani Nirav sir. Submitted To : Saurashtra University,Rajkot.. 

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20 
 
                    PROJECT   PROFILE 
 
 
      Project title             :    Hostel  Management System 
                                                              For 
                                                   Gajera Sankul –Amreli 
 
     Front  End  Tool       :    Microsoft  visual c# 2012 
 
     Back  End  Tool         :    Microsoft Access 2003 
 
     Operating  system   :    Microsoft Windows 10 
 
     Poject  Team Size     :    2 
 
                Duration                      :    Four month 
 
     Developed  By             :    Miss. Kanani Drashti  U. 
                                                     Miss. Changani  Ruchita  S. 
 
 
      Project  guide             :    Mr . Limbani  Nirav sir. 
 
      Submitted  To             :    Saurashtra  University,Rajkot.

21 CHAPTER 4 DEVLOPMENT 14.1 introduction Software development is the process of conceiving. Specifying designing, programming , documenting , testing and bug fixing involved in creating and maintaining applications, frameworks, or other software components, software development is a process of writing and maintaining the source code, but in a broader sense, it includes all that is involved between the conception of the desired software through to the final manifestation of the software , sometimes in a planned and structured process. Therefore, software development my include research , new development , prototyping , modification, reuse, reengineering , maintenance, or any other activities that result in software products. Software can be developed for a variety of purpose the three most common being to meet specific needs of a specific clilents/business, to meet a perceived need to some set of potential users (e. g the case with commercial and open source software ), or for personal use( e. g a scientist may write software to automate a mundane task). Embedded software development , that is , the development of embedded software, such as used for controlling. 

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21 
 
                                             CHAPTER 4 
                             DEVLOPMENT 
 
14.1 introduction 
              
                          Software  development  is  the  process  of   
conceiving. Specifying  designing, programming , documenting , 
testing  and bug  fixing  involved  in creating  and  maintaining  
applications, frameworks, or other  software  components, 
software  development   is  a process  of writing  and 
maintaining  the  source  code, but in  a  broader  sense, it  
includes  all  that   is  involved  between  the conception  of  the  
desired  software   through  to  the  final  manifestation  of  the  
software ,  sometimes  in a planned  and   structured  process. 
Therefore,  software   development  my include  research , new  
development , prototyping , modification,  reuse, reengineering 
, maintenance,  or  any  other  activities  that   result  in 
software   products. 
 
                 Software  can  be  developed  for a variety  of  purpose   
the  three  most   common   being  to  meet  specific  needs  of a  
specific  clilents/business, to meet  a perceived  need  to  some  
set  of  potential users (e. g the case with commercial  and  
open source  software ),  or  for  personal  use( e. g a scientist  
may  write  software   to automate a mundane  task).  
Embedded  software  development , that  is , the  development  
of  embedded  software,  such as used  for  controlling

22 consumer products , requires the development process to be integrated with the development of the controlled physical product. System software underlies applications and the programming process itself, and is often developed separately. The need for better quality control of the software development process has given rise to the discipline of software engineering , which aims to apply the systematic approach exemplified in the engineering paradigm to the process of software development. There are many approach to software project management . known as software development life cycle models, methodologies, processes, or models. Thee waterfall model is a traditional version, contrasted with the more recent innovation of agile software development. Our Hostel Management System is created based on swindows system which runs on any computer.. 

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22 
 
consumer  products , requires  the  development   process to be  
integrated  with  the  development   of  the  controlled  physical 
product.  System  software underlies  applications and  the  
programming  process  itself,  and  is  often developed   
separately. 
 
               The need  for   better  quality  control  of  the   software  
development  process has    given  rise  to  the  discipline  of  
software    engineering , which aims  to apply   the systematic  
approach  exemplified   in  the  engineering  paradigm   to  the 
process  of  software  development. 
 
             There   are  many  approach  to  software   project  
management . known  as  software  development  life  cycle  
models, methodologies,  processes,  or   models.  Thee  
waterfall model   is  a  traditional  version,  contrasted  with  
the   more  recent   innovation of  agile  software  development. 
 
            
           Our    Hostel  Management  System  is  created   based  on    
swindows  system  which   runs on   any  computer.

23 14.2 Windows Windows is a collection of programs known as an operating system(OS) that controls a PC( personal -
computer). First product by Microsoft in November 1985, it Has been frequently upload since, as computer memory has got bigger, as processing chips have got faster and, of course, when the internet was invented. Prior to windows ,Pcs were operated by a series of text commands. 14.2.1 window’s key benefits and features  Allows the user to interact with the compiter(through the keyboard, mouse, microphone, etc.).  Controls the storage of data(image, file, music).  Helps to open and close programs (word processers, games, photo editors, etc.),and gives them part to the computer’s memory to allows them to work.  Controls hardware attached to the computer such as webcams, scanners, and printers.  Deals with error and user instructions , and issues simple error message.. 

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23 
 
14.2  Windows 
 
                       Windows  is  a collection  of  programs  known  as 
an  operating   system(OS)  that  controls  a  PC( personal   -
computer). First  product  by   Microsoft  in November 1985, it  
Has  been  frequently  upload  since, as  computer  memory  has  
got bigger, as processing  chips    have  got  faster  and, of  
course,  when  the  internet   was  invented. Prior   to   windows 
,Pcs   were   operated  by  a series  of  text   commands.  
 
 
14.2.1 window’s   key  benefits  and  features 
      
 Allows   the  user  to  interact  with  the  
compiter(through the keyboard, mouse, microphone, 
etc.). 
 Controls  the storage of  data(image, file, music). 
 Helps to open  and  close programs (word processers, 
games, photo editors, etc.),and  gives them  part  to  
the  computer’s  memory to allows them  to work. 
 Controls    hardware   attached  to  the  computer  
such  as webcams, scanners,  and  printers. 
 Deals  with error  and  user  instructions , and issues  
simple  error message.

24 CHAPTER 5 SYSTEM DESIGNING 15.1 Data flow Diagram The system design phase describe the functional capabilities of the proposed system. This is divided into the following design phases system dataflow diagram, input design, processing design and output design. As per your system requirement design 0-level and 1-level DFD main module’s (Main process of your project of the system) DFD & process hierarchy of Hostel management system For Gajera Sankul - Amreli. 

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24 
 
                  CHAPTER 5 
                SYSTEM   DESIGNING 
       15.1 Data flow Diagram 
                             The    system   design   phase   describe   the   
functional  capabilities   of  the  proposed  system.  This  is  divided   
into  the   following   design  phases  system  dataflow   diagram, 
input   design,  processing  design  and   output  design. 
 
                            As  per  your   system  requirement   design 0-level  
and  1-level  DFD  main  module’s (Main process   of  your  project  of  
the  system) 
 
 
 
 
                             DFD   &   process   hierarchy   of       
                               Hostel   management  system           
                                                         For    
                         Gajera   Sankul  -  Amreli

Scene 25

process   hierarchy   
25 
process   hierarchy

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26 
                      
           LEVEL :  0

Scene 27

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28 
 
 
                                          
 
 
 
          USE  CASE

29 CHAPTER 6 DATA DICTIONARY Data fields (Database design) The following are the designs of the tables that shall be used to store the data in the system. Fields Data Types Description Constraints Unm Text User Name - Pass Text PassWord - Login. 

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29 
 
               
                             CHAPTER  6 
                       DATA    DICTIONARY 
 
 Data  fields (Database  design) 
                  The  following   are  the   designs  of  the   tables   that  
shall  be  used   to  store  the  data  in  the  system. 
 
                                            
                                                            
 
 
 
         Fields 
   Data  Types 
  Description 
  Constraints 
         Unm 
           Text 
    User Name 
             - 
         Pass 
            Text 
     PassWord 
             - 
 
 
 
 
 
 
                    Login

30 Fields Data Types Description Constraints Stud_id Number Student id - Stud_nm Text Student name - Std Text Student study - City Text Student city - Address Text Address - B_dt Date / time Birthdate - Gr_no Number Gr number - H_no Number Hostel number - R_no Number Room number - Religion Text Religion - P_no Number Phone number - Ad_date Date/ time Admission date - Ad_year Number Admission year - Fields Data Types Description Constraints Stud_id Number Student id Primary key Stud_nm Text Student name - Hno Number Hostel number - Rno Number Room number - Acno Number Accountnumber - Deposit Number Deposit - Student Detail Account Detail. 

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30 
 
 
                                   
 
 
         Fields 
  Data  Types 
  Description 
Constraints 
Stud_id 
 Number 
Student id 
               - 
Stud_nm 
 Text 
Student name 
               - 
Std 
 Text 
 Student study 
               - 
City 
 Text 
 Student city 
               - 
Address 
 Text 
 Address 
               - 
B_dt 
 Date / time 
Birthdate 
               - 
Gr_no 
 Number 
Gr number 
               - 
H_no 
 Number 
Hostel number 
               - 
R_no 
 Number 
Room number 
               - 
Religion 
 Text 
Religion 
               - 
P_no 
 Number 
Phone number 
               - 
Ad_date 
 Date/ time 
Admission date                - 
Ad_year 
 Number 
Admission year                - 
 
                                           
 
 
         Fields 
  Data  Types 
  Description 
Constraints 
Stud_id 
Number 
Student id 
Primary key 
Stud_nm 
Text 
Student name 
               - 
Hno 
Number 
Hostel number 
               - 
Rno 
Number 
Room number 
               - 
Acno 
Number 
Accountnumber                - 
Deposit 
Number 
Deposit 
               - 
 
   Student  Detail 
Account  Detail

31 Fields Data Types Description Constraints Rec_no Number Recipt no Primary key Stud_id Number Student id - Stud_nm Text Student name - Std Text Std - Pay_date Date/time Paydate - Fee_type Text Fees type - Fee_term Text Fee foe term - Tot_no Number Totle amount - Acc_year Number Access year - Fields Data Types Description Constraints Stud_id Number Student id Primary key Stud_nm Text Student name - H_no Number Hostel no - R_no Number Room no - I_date Date /time Date - Tot_qty Number Total quantity Fees Detail laundry Detail. 

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31 
 
 
 
 
 
 
 
         Fields 
  Data  Types 
  Description 
Constraints 
Rec_no 
Number 
Recipt no 
Primary key 
Stud_id 
Number 
Student id 
               - 
Stud_nm 
Text 
Student name 
               - 
Std 
Text 
Std 
               - 
Pay_date 
Date/time 
Paydate 
               - 
Fee_type 
Text 
Fees type 
               - 
Fee_term 
Text 
Fee foe term 
               - 
Tot_no 
Number 
Totle amount 
               - 
Acc_year 
Number 
Access year 
               - 
 
 
 
 
 
 
         Fields 
  Data  Types 
  Description 
Constraints 
Stud_id 
Number 
Student id 
Primary key 
Stud_nm 
Text 
Student name 
               - 
H_no 
Number 
Hostel no 
               - 
R_no 
Number 
Room no 
               - 
I_date 
Date /time 
Date 
               - 
Tot_qty 
Number 
Total quantity 
 
     Fees  Detail 
laundry  Detail

32 Fields Data Types Description Constraints Stud_id Number Student id Primary key Stud_nm Text Student name - H_no Number Hostel no - R_no Number Room no - Case_dt Date/time Case date - Balance Number Balance - Fields Data Types Description Constraints Stud_id Number Student id - Stud_nm Text Student name - H_no Number Hostel no - R_no Number Room no - Attendance Text Attendance - Atten_dt Date/time Attendancedate - Atten_time Text attendancetime - Personal case register detail rere ee Student Attendance. 

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32 
 
                                    
 
 
 
 
         Fields 
  Data  Types 
Description 
Constraints 
Stud_id 
Number 
Student id 
Primary key 
Stud_nm 
Text 
Student name 
               - 
H_no 
Number 
Hostel no 
               - 
R_no 
Number 
Room no 
               - 
Case_dt 
Date/time 
Case date 
               - 
Balance 
Number 
Balance 
               - 
 
 
 
 
 
 
 
 
         Fields 
  Data  Types 
Description 
Constraints 
Stud_id 
Number 
Student id 
               - 
Stud_nm 
Text 
Student name 
               - 
H_no 
Number 
Hostel no 
               - 
R_no 
Number 
Room no 
               - 
Attendance 
Text 
Attendance 
               - 
Atten_dt 
Date/time 
Attendancedate                - 
Atten_time 
Text 
attendancetime                - 
 
   Personal  case  register   detail 
rere   ee           
   Student   Attendance

33 Fields Data Types Description Constraints Stud_id Number Student id - Stud_nm Text Student name - H_no Number Hostel no - Std Text Std - Village Text Village - Out_dt Date/time Out date - In_dt Date/time In date - Fields Data Types Description Constraints Staff_id Number Staff id - Staff_nm Text Staff name - City Text City - Address Text Address - B_dt Date/time Birthdate - J_dt Date/time Join date - Age Number Age - Rel Text Religion - Des Text Designation - Pno Text Phone no - Indoor outdoor Staff Detail. 

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33 
 
                                            
 
 
         Fields 
  Data  Types 
Description 
Constraints 
Stud_id 
Number 
Student id 
               - 
Stud_nm 
Text 
Student name 
               - 
H_no 
Number 
Hostel no 
               - 
Std 
Text 
Std 
               - 
Village 
Text 
Village 
               - 
Out_dt 
Date/time 
Out date 
               - 
In_dt 
Date/time 
In date 
               - 
 
 
                                                
 
 
 
         Fields 
  Data  Types 
Description 
Constraints 
Staff_id 
Number 
Staff id 
               - 
Staff_nm 
Text 
Staff name 
               - 
City 
Text 
City 
               - 
Address 
Text 
Address 
               - 
B_dt 
Date/time 
Birthdate 
               - 
J_dt 
Date/time 
Join date 
               - 
Age 
Number 
Age 
               - 
Rel 
Text 
Religion 
               - 
Des 
Text 
Designation 
               - 
Pno 
Text 
Phone no 
               - 
Indoor  outdoor 
    Staff  Detail

34 Fields Data Types Description Constraints Staff_id Number Staff id - Staff_Nm Text Staff name - Des Text Designation - J_date Date/time Join date - Att Number Attendance - Att_date Date/time Attendance date - Fields Data Types Description Constraints Staff_id Number Staff id - Staff_nm Text Staff name - CL_date Date/time Cl date - Reason Text Reason - Staff Attendence CL Detail. 

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34 
 
 
                         
 
 
 
 
         Fields 
  Data  Types 
Description 
Constraints 
Staff_id 
Number 
Staff id 
               - 
Staff_Nm 
Text 
Staff name 
               - 
Des 
Text 
Designation 
               - 
J_date 
Date/time 
Join date 
               - 
Att 
Number 
Attendance 
               - 
Att_date 
Date/time 
Attendance 
date 
               - 
                       
 
                                              
 
 
 
 
         Fields 
  Data  Types 
Description 
Constraints 
Staff_id 
Number 
Staff id 
               - 
Staff_nm 
Text 
Staff name 
               - 
CL_date 
Date/time 
Cl date 
               - 
Reason 
Text 
Reason 
               - 
 
Staff   Attendence 
 
        CL   Detail

35 Fields Data Types Description Constraints Staff_id Number Staff id - Staff_nm Text Staff name - Des Text Designation - J_date Date/time Join date - Salary Number Salary - Staff salary. 

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35 
 
 
  
                                               
 
 
 
 
         Fields 
  Data  Types 
Description 
Constraints 
Staff_id 
Number 
Staff id 
               - 
Staff_nm 
Text 
Staff name 
               - 
Des 
Text 
Designation 
               - 
J_date 
Date/time 
Join date 
               - 
Salary 
Number 
Salary 
               - 
 
 
 
 
 
 
 
 
 
                                              
 
   Staff   salary

Scene 36

36 
 
 
                                             CHAPTER  7

Scene 37

37 
 
                          SplaSh  Screen

Scene 38

38 
 
                          Welcome  Form

Scene 39

39 
 
 
                                   login  Form

Scene 40

Scene 41

StuDent  Form
 
 
 
 
41 
 
 
StuDent  Form

Scene 42

42 
 
                       
                        StuDent  Detail

Scene 43

43 
 
 
                        account  Detail

Scene 44

44 
 
                                    FeeS  Detail

Scene 45

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46 
 
 
                         launDry  Detail

Microsoft Word - documention