GSHK Company Incorporation Essentials

[Audio] GSHK's company secretary services form the backbone of our compliance offering, ensuring clients meet all legal obligations without the administrative burden. One of our primary responsibilities is maintaining statutory records, which include the register of members, directors, and significant control persons. These records must be kept at the registered office and updated whenever changes occur. For example, if a client appoints a new director or transfers shares, we update the registers within the legally mandated timeframe to avoid penalties that can reach HKD 25,000 for non-compliance. Proper record-keeping also includes documenting minutes of board meetings and resolutions, which serves as evidence of corporate decisions. Another critical function is managing annual compliance filings. Every Hong Kong company must submit an Annual Return (NAR1) to the Companies Registry, providing updated details about directors, shareholders, and company structure. The filing deadline depends on the company's incorporation anniversary, and missing it triggers escalating fines—starting at HKD 870 and increasing to HKD 3,480 after six months. We proactively track these deadlines for clients. Additionally, we handle Business Registration renewal with the Inland Revenue Department, which must be done annually. Consider a client who forgets to renew their Business Registration Certificate; they could face fines up to HKD 5,000 and even prosecution. By managing these processes end-to-end, we eliminate compliance risks while freeing clients to focus on business growth.".

Contents. GSHK Company Incorporation Essentials. The Legal Bedrock.

The Legal Bedrock. Separate Legal Entity. A private limited company in Hong Kong is recognized as a distinct legal 'person' under the Companies Ordinance Cap. 622. This ensures that the company itself can enter into contracts, own property, and bear liabilities, separate from its owners..

Key Roles & Mandatory Elements of A Company. Director (The Client).

RETVRR. Our Compliance: Company Secretary. Statutory Records Maintenance (Required by Law).

COMPANES REGIITRY. Government Process & Registration Workflow.

iiiihuiiiiiiiiiii. Our services for Limited Companies.

2 company structures we also hear from clients. Sole Proprietorship.

1. Common misuse of terms by clients. When the client mentions they would like a sole proprietorship, what they want is actually a Limited Company with 1 Sole Director Shareholder..

-iiTii1bÅ. Key Takeaways: Core Principles to Remember.