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Project Analysis: Anguilla’s COVID-19 vaccination roll-out

Group 1 Members: Joseph Bobb-320034817 Judith Miller-Cruickshank -311102079 Nickeisha Hughes-20053573 Nickola Smith -06002139 Shanette Rayside:-320033845 Stacy-Ann Dyer-McNish-320000016

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Overview of the project Core concepts introduced in the course Application of tools and techniques to the project Analysis of data Recommendations for the project

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BACKGROUND Covid-19 outbreak started in Wuhan China December 2019. Declared a public health emergency of international concern January 30, 2020. Declared a pandemic March 11, 2020. Vaccine developed to end Pandemic. Anguilla covid vaccine roll out commenced in Feb, 2021

Objectives of the Anguilla Covid Vaccine Rollout To vaccinate 70% of Anguilla population by December 2021 Reduce the threat of morbidity and Mortality cause by Covid-19 To achieve herd immunity to fully open the borders to revive the economy

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Funded by the UK Government. Cost for the project entails promotion cost, storage cost, transportation cost. The key deliverables-promotion, training, create storage, coordinate sites, update information systems and dashboards. The Astrazeneca Vaccine will be administered.  Vaccine will be administered to the population grouping based on priority grouping. Key Performance Indicators - Vaccination coverage & Vaccination uptake

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Control Communications and Stakeholder Engagement

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Managing Change Change process involves (GreyCampus, n.d): Follow a formalized change request process Approval or denial Communication process

Project Monitoring and Controlling According to PMI (2013), monitoring and controlling is critical because it: Identifies and mitigate risk Tracks key performance indicators Review and manages documentation Know the project status Control scope creep

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Project analysis: According to Brannan, (2006) project analysis is important during the project’s life cycle as it: Determines feasibility of a project Aids in budgeting Improves project planning and scheduling Detects and mitigates risks Expedites the monitoring and evaluation of the project

Control schedule and cost:  According to PMI ( 2013) implementing control schedule and cost helps project managers: Provides the means to recognize deviation and variances from the plan Enables corrective and preventative actions Minimize risk that can delay the schedule Allows for management of approved cost baseline and the changes to that baseline

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Control Quality & Risks Control Quality: Purpose of control quality- to ensure quality standards is maintained and improve (Hayes, 2020).  It involve vetting, rectification and verification.  Control Risk:   risk monitoring and controlling involves keep a track of identified risk, residual ones, and new and emerging ones (Messina, 2018).

Control Communications and Stakeholder Engagement: Monitoring Communication process Making adjustment to plan where necessary  Controlling Stakeholder engagement: controlling stakeholder engagement is vital because it helps project managers to identify issues, manage expectation, finding ways to improve the relationship (Alby, n.d).

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Control Procurement:  Poor procurement control:   delivery issues and budgetary concerns Benefits:  buyer's and seller's meet their performance expectations within the bounds of the procurement contracts(Srock,n.d).

Closing Projects:  The final concept is control of closing projects: this ensures that the phases, contracts, and project requirements are formally completed (Aziz, 2015). This includes: Auditing and Lesson learnt  Closing out procurement contract

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The COVID 19 Vaccine Rollout Project in Anguilla will be closely monitored. The tools and techniques that will be used includes: Review and Status Meetings:  Weekly meetings, Agenda to be shared two days prior, the topics will include storing vaccine, stock count of vaccine, feedback from the public on their expectations of the project, procedures for administering the vaccines; age and areas, protocol for monitoring vaccinated persons, and the preparation of the Anguilla Vaccination Card.    Issue Log:  Log will be prepared and updated when issues arise, and solution will be agreed upon .

Application of tools and techniques to the project

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3.  Immunization Register:  Manually records all vaccinations administered, information will be transferred to an electronic database, vaccinated persons and the vaccines will be monitored.    4.  Change Request Form:  Formal change process will be applied, form must be completed and submitted for approval prior to taking any actions.

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6,115
PERSONS RECEIVED
THEIR 1ST DOSE.
6,998
783
PERSONS RECEIVED
THEIR 2ND DOSE.
TOTAL REGISTERED PERSONS
12.600
GOAL
o
2.520
5.040
7.560
10,080

Milestones achieved as of Tuesday, April 20,  2021

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With the highest vaccination rate among members of the Eastern Caribbean Currency Union (ECCU), data suggests that citizens are more responsive to vaccination than in other member status.  86% of registered citizens got the first dose while only 38% of the population were vaccinated seems to suggest that the project plan was not achieving  milestones and needed revision, for example, through meetings. Communication seem to be lacking in the vaccine roll out as all relevant stakeholders were adversely affected.

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L ow national turnout for vaccination indicates that the vaccine is considered more a risk rather than a benefit, and the absence of a risk mitigation plan seems to discourage acceptance. The rapid nature of production of the vaccine and the impending expiry date seem to have impacted the government's efforts in ensuring smooth deployment and  provide training leading up to the commencement date of vaccination drive. The established website and hotline seem to be insufficient in providing data on the vaccine to move a greater percentage towards acceptance. Low turnout of citizens given the 3 month time frame maybe a direct result of a lack of a logistics plan.

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Monitoring vaccine uptake via household surveys and an administrative system.

Development of a COVID 19 Vaccination Dashboard

Reduce Vaccine Hesitancy by encouraging dialogue about side effects as well as access to accurate and valid  information from health researchers.

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Documenting lessons learned from the vaccination operations and deployment will aid in providing essential information about successful strategies and areas where the system failed to respond.

In retrospect, we should not forget to celebrate that the development of the vaccine has come with unprecedented speed. Never before has a vaccine been developed with this speed. (Van der Veken and Holt, 2021) Each infectious disease outbreak differs and the mass vaccination for COVID19 in Anguilla was a complex endeavour that required a tailored approach

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Brannan, L. (2006). Project budgeting using the project management knowledge areas. Paper presented at PMI® Global Congress 2006. Latin America, Santiago, Chile. Newtown Square, PA: Project Management Institute. Retrieved from https://www.pmi.org/learning/library/project-budgeting-management-knowledge-areas-8132  GreyCampus (n.d.). Perform integrated change control. Retrieved from https://www.greycampus.com/opencampus/project-management-professional/perform-integrated-change-control  Mbunge, E., Fashoto, S., & Batani, J. (2021). COVID-19 Digital Vaccination Certificates and Digital Technologies: Lessons from Digital Contact Tracing Apps. Available at SSRN 3805803. Mc Farling, U. (2021, March 27). A user's guide: How to talk to those hesitant about the COVID-19 vaccine. Retrieved from https://www.statnews.com/2021/03/26/users-guide-covid-19-vaccine-hesitant/ Project Management Institute (2013). A guide to the project management body of knowledge (PMBOK® Guide). Fifth edition. Newtown Square, PA: Author.

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Van der Veken, L., & Holt, T. (2021, April 9). The COVID-19 vaccine: Lessons and challenges. Retrieved from  https://www.mckinsey.com/industries/public-and-social-sector/our-insights/the-covid-19-vaccine-lessons-and-challenges# "2 Lessons Learned from Other Allocation Efforts." National Academies of Sciences, Engineering, and Medicine. 2020. Framework for Equitable Allocation of COVID-19 Vaccine. Washington, DC: The National Academies Press. doi: 10.17226/25917.

Project Analysis: Anguilla's COVID-19 vaccination roll-out 

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 Van der Veken, L., & Holt, T. (2021, April 9). The COVID-19 vaccine: Lessons and challenges. Retrieved from  https://www.mckinsey.com/industries/public-and-social-sector/our-insights/the-covid-19-vaccine-lessons-and-challenges# "2 Lessons Learned from Other Allocation Efforts." National Academies of Sciences, Engineering, and Medicine. 2020. Framework for Equitable Allocation of COVID-19 Vaccine. Washington, DC: The National Academies Press. doi: 10.17226/25917.

Project Analysis: Anguilla's COVID-19 vaccination roll-out

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