PowerPoint Presentation

G-M-P Audit Report How to complete corrective actions Follow the section number, write the action taken, close the status, and sign. This video explains how staff or managers complete the corrective action section after non compliance comments are raised in the G-M-P audit form..

Step 1 — Check the Non Compliance column Start with sections 1 to 8. Any comment in Non Compliance means action is required. Look for ”Non Compliance” comments When a non compliance comment is present, the allocated manager must complete an action. First, look at the non compliance column. If any finding is written in sections one to eight, a corrective action must be completed..

[Audio] Step 2 — Use the same section number The corrective action must match the G-M-P section number. Example: Section 1 Example: a Section 1 finding must be answered under Section 1 in Corrective Action. Always match the section number. For example, section eight in the audit area must be completed under section eight in the corrective action section..

[Audio] Step 3 — Go to the Corrective Action section Scroll down and find the same section number. Find Section 1 and the Corrective Action for that section Use the same section number before writing any action. In the corrective action section, find the same number. This prevents actions being recorded against the wrong section..

[Audio] Step 4 — Write the corrective action taken Write what was done to correct the issue or to confirm the requested corrective action. Keep it factual and specific. Type the action taken Include what was done, and any briefing or evidence required. Write the action taken. The action should explain what was done, not only what should be done. For example: product removed, checked, sanitised, moved to correct baskets, and staff briefed..

[Audio] Step 5 — Change the status to CLOSED Only close the action after it has been completed. Before action is complete Open Update status After action is complete Closed Status must be changed from Open to Closed after the corrective action is written and completed. Once the corrective action has been completed and written in the corrective action section, change the status from Open to Closed..

[Audio] Step 6 — Manager sign off The manager signs after checking the corrective action and status. Sign here Manager Signature confirms completion Do not leave the manager signature box blank when actions are complete. The manager must sign in the allocated manager signature box after reviewing the completed corrective action and the closed status..

[Audio] Repeat this for every allocated section Each non compliance must have its own action, status, and sign off. Find comment Non Compliance column Match number Section 1–8 Write action Corrective Action Close status Status = Closed Sign Manager Signature The form is not complete until all allocated findings have been closed and signed. Repeat the process for every allocated section. Each non compliance needs a corrective action, status closed, and manager signature..

[Audio] Final check before returning the form Use this checklist before sending the G-M-P form back. Non compliance comments reviewed ✓ ✓ Correct section number used Corrective action written clearly ✓ Status updated to Closed ✓ Manager signature completed ✓ All non compliances must be closed and signed. Before returning the form, check that the comments were reviewed, the correct section numbers were used, the action is written clearly, the status is closed, and the manager signature is completed..