General Admin Orientation

[Audio] We will be discussing the contents of the General CLOC Orientation Guide. The guide contains information on CLOC structure and contacts, facilities and records, health and wellness, travel and expenses, mail and courier services, emergency and safety, and office tour. Additionally, we will have a special welcome for students which will include a overview of the orientation program. Let's begin!.

[Audio] A great resource for our Civil Law Office is the CLOC General Admin Orientation Guide. It has a wealth of useful information and resources such as instructions and links. You can get access to the Guide and other resources on our Teams & SharePoint sites. SharePoint is easy to use thanks to its searchable field which makes it simple to locate what you need. Let's make the most of these excellent CLOC resources..

[Audio] The Crown Law Office Civil is a part of the Ministry of the Attorney General with an essential task to serve justice to all Ontarians. Our mission and vision are driven by the aspiration of providing that justice. To help comprehend our role and that of our leadership, the General CLOC Orientation guide will contain profiles and bios of the Ministry and CLOC leadership team, counting Doug Downey as Attorney General and David Corbett as Deputy Attorney General. Working towards a shared purpose, we must meet the most stringent standards of service..

[Audio] The Crown Law Office is part of the Civil Law Division of the Ministry of Attorney General. To understand how the office operates, the General CLOC Orientation Guide contains organization charts, phone lists and email distribution lists. The Business Operations is managed by a Manager and Assistant Manager, an Executive Coordinator, an Assistant to the Director, Legal Secretaries, Law Clerks, an Insurance and Client Service Coordinator, a File Assignment and Case Management Coordinator, an Issue and Correspondence Coordinator and Reception Office Clerks..

[Audio] At CLOC, we are committed to operating with an environmentally friendly outlook. To achieve this, we have established office sharing and hoteling accommodations across the four floors we occupy - the 4th, 5th, 6th, and 8th. We understand the significance of having the necessary information when it comes to resources and data such as floor plans, office sharing, and hoteling. Therefore, we have sent out emails to everyone with pertinent details and directions via our Employee Workspace Reservation System and Office Guidelines. In addition, the General CLOC Orientation Guide contains this same information and more, such as records, access cards, boardrooms, and more..

[Audio] WIN is an online system used to manage payroll, benefits and human resources data. It allows you to easily record and confirm your attendance, view your e-payslip, and change your address with just a few clicks. For more information, visit the OPS “Your Pay and Benefits” page. For additional HR questions, contact the Ontario Shared Services Hotline at 416-326-9300 or 1-866-979-9300. Additionally, OPS HR will send an email containing a WIN/PKI Starter Kit with instructions to set up your Public Key Infrastructure (PKI). PKI is an electronic security system used to ensure your identity and protect the integrity of our online systems..

[Audio] We recognize the significance of prioritizing health and wellness in both our work environment and our daily lives. Mental health and respect for each other is of utmost importance to us and we try to maintain a good balance between our work and personal lives to ensure our team does not suffer from exhaustion. To promote wellness and to give our team access to resources to support their mental health, we have included information in this section. If team members have any concerns or need further assistance, we urge them to contact their managers..

[Audio] You can be reimbursed for eligible work-related expenses, such as travel, in line with OPS policies through the Travel, Meals and Hospitality Directive. To ensure your travel & expenses are aligned with the OPS policy, all staff must take online iExpense training via the ONLearn portal and pre-approve all expenses with their manager before submitting any claims. Furthermore, a void cheque must be submitted to ARMS for first time expense claims..

[Audio] This section will focus on support for mail and courier services. We will go over the processes and procedures needed to guarantee a safe delivery of documents, especially when dealing with delicate legal matters. Additionally, we'll cover the resources accessible to help with these services and examine how our legal secretaries can be of assistance with these processes..

[Audio] If an emergency occurs, adhere to our safety protocols. Should the fire alarm sound, evacuate the building immediately and go to the evacuation site in front of the Delta Chelsea Hotel on Gerrard Street. Should you require special evacuation assistance, inform your manager following this session..

[Audio] We are proud to offer our clients the best services, and our new office in St James New Barnet is equipped with state of the art facilities. We invite you to take an exclusive tour of our office if you so wish. We would like to express our gratitude to everyone here for their patience and dedication. Lastly, we thank you for your attention and hope that you have gained a good understanding of the Crown Law Office Civil functions and the general admin orientation..