PowerPoint Presentation

[Audio] Welcome to The RCL Foods Westville Sherq induction. This induction focuses on safety, health, environment, risk, and Food Safety. The objective is to create awareness of workplace hazards, safety procedures, food safety awareness and emergency protocols, to ensure a safe working environment and compliance with government regulations..

[Audio] Our leadership have defined clear policies to guide Safety, Health, Environmental, Risk, and Quality principles. Quality & Food Safety Includes our Quality and Food Safety Policy, Food Defense Policy, and Food Fraud Policy..

[Audio] We are also guided by our Health & safety Policy and Environmental Policy: These policies protect our employers, employees and the environment. All these policies are available on the Intranet if you want to familiarise yourself with them..

[Audio] In South Africa, the OHS Act specifies employer and employee responsibilities for workplace health and safety. Employers must provide a safe environment, assess hazards, correct deviations, offer training, and enforce safety rules. Employees must ensure their own and others' safety, follow procedures, and report unsafe conditions and incidents promptly..

[Audio] Safety, a way of life At RCL FOODS, we aim to protect the well-being of our people, the environment, and our customers by promoting strong Safety, Health, Environment, Risk, Quality, and Food Safety practices. We believe that everyone, including employees, contractors, and suppliers, play a key role in maintaining a high-performance Sherq culture through their attitudes, behaviours, and daily actions that support safe and responsible operations..

[Audio] At Westville, we have defined General Sherq Requirements which include 1. Workstation Ergonomics Proper Seating: Use adjustable chairs to support good posture. Ensure feet are flat on the floor or on a footrest. Laptop and Screen Placement: Position monitors at eye level and an arm's length away to reduce eye strain and neck pain. Adjust screen brightness to reduce glare. Keyboard and Mouse: Place keyboards at elbow height and keep wrists straight while typing. 2. Electrical Safety Avoid Overloading Outlets Do not plug too many devices into one outlet Inspect Cords and Plugs: Check for fraying or damaged cords and report to your she Rep immediately. Turn Off Equipment: Switch off equipment when not in use to reduce the risk of overheating and electrical fires..

[Audio] 3. Preventing Slips, Trips, and Falls Maintain Clear Walkways: Keep walkways free of clutter and obstacles. Clean Spills Immediately: Address spills promptly to prevent slip accidents. Use Handrails Always use handrails when walking up and down stairs. Follow the three-point contact rule. Do not use mobile devices when using the stairs 4. Maintaining a Clean and Healthy Environment Housekeeping: Keep your work area clean and tidy. Pest Control: Keep food stored properly and maintain cleanliness to avoid attracting pests.

[Audio] 5. Security Measures Access Control: Biometric scanners are used to control access to the office building. Visitors and contractors must sign in at reception and must always be accompanied by an RCL representative. Personal Belongings: Keep your personal belongings secure. Avoid leaving valuables in plain sight to help prevent theft or loss 6. Event Planning Risk Assessment: When planning events/ activities at our Westville building, a SHE Risk Assessment must be completed. The Risk assessment template can be found on the Intranet. Once the assessment has been complete, it should be sent to the email address on screen for approval from the Risk team..

[Audio] Safe Handling. To avoid injuries and ensure efficient material handling: - Proper Lifting: Use your legs, not your back, to lift. Bend your knees, keep your back straight, and lift smoothly to prevent injury. - Avoid Improper Storage: Store materials neatly and securely to prevent accidents. Ensure shelving is stable, label boxes clearly, and be cautious with heavy or bulky items. - Teamwork: Collaborate with colleagues to lift and move heavy or awkward items, reducing strain and increasing efficiency..

[Audio] Here at Westville, There is a canteen where food is available for purchase The Canteen has a Certificate of Acceptability to cook and serve food. The Canteen serves both Non-Halaal and Halaal foods. Halaal food is prepared in a Halaal certified kitchen. Be informed of your allergies when ordering food at the canteen. The following Controls are in place The canteen is audited by SHERQ team for food safety. Micro-swabbing of the surfaces and equipment are conducted to verify cleaning..

[Audio] We believe that the well-being of our employees is the foundation of our success. That's why we have an on-site clinic, staffed by a registered occupational health nurse, to cater to your healthcare needs. The clinic provides primary health care services to all employees, including: Treatment of minor injuries and illnesses First aid and emergency care The clinic is open Monday through Friday. You can either make an appointment or simply walk in..

[Audio] MEDICAL SURVEILANCE PROGRAMME All employees must undergo mandatory Health Checks at our onsite clinic to monitor health and ensure fitness for duty. Pre-Employment medical exams are Conducted before starting work. Annual medical Exams are required yearly to monitor health and ensure fitness for duty. Exit medical Exams are Conducted when leaving the company. HR will assist with scheduling your exams. There is No cost to employees. Confidentiality: Your medical information is kept confidential to protect your privacy. This ensures the process is smooth, accessible, and secure for all employees. For questions, contact the email address on screen.

[Audio] EMERGENCY PREPAREDNESS AND RESPONSE In case of emergency, the alarm will be activated Step 1 : Cease activities Once the alarm has sounded, Stop all work activities immediately and follow instruction from your evacuation marshal. If safe to do so, turn off any electrical equipment to prevent hazards Step 2: Exit workstation Do not collect any personal belongings. Calmly follow the emergency signage to evacuation routes and use the nearest safe fire exit. If it is safe to do so, help those who may need assistance, such as visitors or individuals with disabilities. Do not use Elevators and main stairway and Remove high heels when exiting. Step 3: Proceed to Assembly Point Proceed to the designated assembly area. There are 5 assembly points located outside the building at the North, South, East and West ends of the building. Evacuation marshals will conduct a sweep of the building to ensure everyone has exited safely. First aid boxes will be taken by first aiders to assembly points. Do not run, shout and push whilst on route to assembly point. Step 4: Roll Call At the assembly point, stand in an orderly manner. The evacuation marshals will conduct a roll call to ensure everyone is accounted for. Responsible managers are to ensure that visitors and contractors have safely evacuated. Step 5: Wait Remain at the assembly point until instructed by the Emergency CoOrdinator to re-enter the building when safe to do so. Stay calm and composed to ensure a smooth evacuation process. Lastly No personnel are to give information to the press.

[Audio] These are the 5 assembly points around our building. Assembly Area 1 is outside the Staff Shop on the grass area. If you are in the following zones in the building, evacuate to Assembly point one. the ground floor between Studio X and the staff shop 1st floor east between boardroom 1 and open plan office 2nd Floor east between boardroom 2 and open plan office 3rd floor east between boardroom 3 and open plan office Minus 2 parking lot.

[Audio] Assembly Area 2 is Outside No.6 Building. If you are in the following zones in the building, evacuate to Assembly area two. the ground floor East Between the loaf and the canteen 1st floor east between the Spatula and open plan office 2nd Floor east between the stock pot and offices 3rd floor east between the sieve and CEO office. The gym The clinic The prayer room Minus 1 parking.

[Audio] Assembly Area 3 is on the Ramp Outside Canteen. If you are in the following zones in the building, evacuate to Assembly area 3. the ground floor west at the Chefs hat and the atrium 1st floor west between the director's and the open plan office 2nd Floor east between the rotisserie and the directors' offices.

[Audio] Assembly Area 4 is Outside Reception at the visitor's Car Park. If you are in the following zones in the building, evacuate to Assembly area 4. the ground floor west between Test Kitchen and the main reception 1st floor west between the peppermill and the kitchen 2nd Floor east between the dicer and the kitchen.

[Audio] Assembly Area 5 is Outside the Service delivery driveway . If you are at Level -1 at the car wash, please make your way to the assembly area 5..

[Audio] INCIDENT & INJURY REPORTING at work Please Report any incident, accident, injury, or near miss immediately: Inform your manager and the Sherq team before the end of the day. If it happens after hours, notify Security. Prompt reporting helps provide medical care, investigate causes, implement corrective actions, and meet legal requirements. Delayed reporting may lead to disciplinary action. For questions about incident reporting, consult your manager or a Sherq team member. We have also launched the Safety Behavioural Observation (SBO) SHEQ-x Module. This allows us to easily report both positive and unsafe acts/behaviours, helping us identify risks and prevent them from escalating. For a step-by-step guide to accessing the SHEQ-x module and reporting, please contact the Sherq team..

[Audio] Superheroes of Safety. First Aider: We have Trained first aiders on-site for safety. Locate the nearest first aider in case of injury or emergency. First aid boxes are available in each zone (no medicine, ointment, or tablets). Contact details for first aiders found at first aid boxes, on the intranet, or via the LetsTalk App. Always seek help if needed. Fire Fighters Fire safety is a top priority with trained firefighters on standby. Steps to follow if you see a fire Contact security immediately to raise the alarm. Evacuate the area quickly and safely once the fire alarm sounds. Security will notify the local fire department. Use fire extinguishers only if trained; otherwise, leave it to professionals. Ensure firefighting equipment is always accessible and not blocked. Consult the SHERQ Team or firefighting team for fire safety procedures SHE REPS Each zone has a SHE Representative. Key duties of SHE Reps include Conducting monthly inspections to spot hazards. Participating in SHE Committee meetings. Ensuring prompt and thorough reporting of injuries. Collaborating with management on safety solutions. SHE Committee meetings are held every three months to review safety measures and plan improvements. Support our SHE Reps in maintaining a safe workplace..

[Audio] Our Smoke-Free Workplace Policy Smoking and vaping is prohibited inside the building. To accommodate smokers, a designated area is available outside the BLUE SPOON Canteen, with ashtrays provided. Please use this area and avoid smoking elsewhere on the premises. This policy supports a healthier and more productive workplace for everyone..

[Audio] DRIVING ON SITE we have a few parking rules to ensure safety. 1. Reverse Parking: Helps prevent collisions and allows for safer exits. 2. Driving in the right direction. NB: No opposite driving is permitted 3. Speed Limit: Maintain a speed of 10km/h to ensure safety for all pedestrians and drivers. 4. Parking Privileges: parking for RCL employees in Levels -1, -2, and -3. 5. Visitor Parking: Designated spots are available on the ground floor for guests. we have a strict zero-tolerance policy for firearms, weapons, illegal drugs, and alcohol. The presence of such items is prohibited to ensure the safety of our workplace. Violations of these policies may result in disciplinary action..

[Audio] THINK GREEN. In alignment with the South African National Environmental Management Act, RCL Foods aims to prevent pollution, promote conservation, and ensure sustainable development. What can you Do? Use the recycling bins inside the building, Report leaking taps and turn the tap off when not in use, Print only if necessary and Switch off lights when not in use.

[Audio] Elevator Safety: Riding to Success. Elevator safety guidelines are crucial for ensuring convenience and reliability at our building. Before boarding, avoid overloading and ensure the door is fully open. During the ride, stand clear of doors and refrain from tampering with controls. In emergencies, use the emergency button if stopped, and never use elevators during a fire. Report any issues to Facilities or Sherq management..

[Audio] Contractor Management. We take contractor management seriously to ensure a safe working environment. Before any contractor begins work onsite the following steps must be completed The Contractor must first submit a SHE file to our SHERQ team for auditing and approval. Once the file is approved, the contractor is authorized to come onsite. Upon arrival, contractors are required to sign in at reception. The facilities team will then be notified and will oversee the project. If necessary, a permit to work will be issued by the Security team to ensure compliance and safety throughout the job..

[Audio] SITE RISKS. The following Safety risks have been identified at Westville as the most critical risks: The Risk of slipping and falling with associated possible injuries, due to slippery surfaces and lack of concentration. Fire and other emergency situations. Using the Elevators and Electrical Installations and Distribution Equipment.

[Audio] These are the food safety risks that have been identified. Food Allergen Hazards. Always be aware of your allergies. Check labels in the staff shop before purchasing products. Query allergens used at the canteen before ordering food. Microbiological Hazards. Washing hands regularly, especially after using the restroom, coughing, sneezing and touching foods will prevent the spread of illnesses. Physical Hazrds: Risk of choking or injury from foreign objects whist ingesting food.

[Audio] KNOW YOUR SAFETY SIGNAGE Prohibition signs Indicate actions that are not allowed, such as "No Smoking" or "Do Not Enter". They Typically have a red circle with a diagonal slash through it. Mandatory signs Specify required actions or behaviours, like wearing personal protective equipment. They Usually have a blue circular shape with white symbols or text.

[Audio] Warning Signs Alert workers to potential hazards or dangers. They have a yellow triangular shape with black symbols or text Fire Equipment signs Indicate the location of fire-fighting equipment like extinguishers and hoses. They are Characterized by a white background with red symbols or text.

[Audio] Information signs are used to provide general guidance, instructions, and useful information to people in a specific location. They are typically green in color with white symbols or text..

[Audio] Thank you all for your attention and participation. Remember, Sherq is everyone's responsibility. By following the guidelines we've discussed, we create a safer environment for ourselves and our colleagues. Let's work together to keep our workplace safe, productive, and welcoming for everyone. Stay alert, stay safe, and let's make safety a way of life. Thank you..