Slide 1

[Audio] .

[Audio] .

[Audio] J SECTION COMPRISES OF 5 WINGS HON’BLE JUDGES WING OFFICERS WING RETIRED JUDGES WING MEETING WING MEDICAL WING.

[Audio] .

[Audio] HON’BLE JUDGES WING J1 seat Hon’ble Judges salary bills GPF bills concurrent charge allowance bills previous additional charge allowance bills of Judges Pension proposals family pension cofeposa, SPF bills LTC EL Encashment Leave on full allowance CL entry Foreign visit Terminal benefits Note calling for willingness from Hon’ble Judges for appointment in commissions / Tribunals Income Tax calculation Replying to RTI queries Replying to other sections relating to Hon’ble Judges strength Retirement date Assumption date Maintain of all retired judges files (Upto retirement) etc.,.

[Audio] HON’BLE JUDGES WING J4 seat Generating Fuel Bills Newspaper Bills Electricity Bills Water Charges bills and Reconciliation of Salary & Contingency Bills Seating arrangements for all official functions arranging for presenting Memento submission of estimate for Budget preparing Hon'ble Judges list for the Telephone Directory preparing Office Notes for EB charges of Government bungalows placing before the Hon'ble Finance Committee preparing invitees list for Republic day & Independence day and sending to Raj Bhavan and Secretariat preparing Identity card for Hon'ble Judges Attending communications received for other High Courts carrying out miscellaneous work as per instructions of the Hon'ble Judges..

[Audio] HON’BLE JUDGES WING J5 seat Preparation of TA, LTC, TTA bills etc..

[Audio] STAFF PATTERN Mrs.C.Jayanthi, Assistant Registrar (J section) Mr.M.Manoharan (SO) Mr.A.M.Srinivasan (ASO) Mrs.R.Viswadharini (Assistant) Mr.K.G.Shanmuga Sundaram (ASO) Mrs.M.Saradha (ASO) Mr.V.Algesan (ASO) Mrs.A.Krithiga (Typist).

[Audio] HON’BLE JUDGES WING J2 seat Allotment of Govt. Bungalows Maintenance of Govt./Private Bungalows of the Hon'ble Judges Security arrangements including PSO and Security Guards Intimation regarding Appointment and Termination of NMRs in the Hon'ble Judges Bungalows Reimbursement of Furniture and Electrical Bills of Hon'ble Judges Preparing Notes and meeting papers for placing before The Hon'ble Committee to monitor the Expenditure at Judges' Official Residences High Tea etc.,.

[Audio] HON’BLE JUDGES WING J3 seat Preparation of Medical Note & Medical Bills etc..

[Audio] STAFF PATTERN Mr.N.Madhusuthanan (SO) Mrs.E.Sailaja (ASO) Mr.S.Duraisamy (ASO) Mr.N.Ajithkumar (Typist).

[Audio] HON’BLE JUDGES WING In addition to the above works, all the staff combined together work in tandem to attend the duties relating to preparation of circulars of Swearing-in & farewell Ceremonies, Farewell Dinners, Full Court Reference, Republic Day, Independence Day, and other Official Functions..

[Audio] WORK FLOW Bill Preparation in respect of Hon’ble Judges Bills in respect of Hon’ble Judges are received by Registrar-cum-special Officer Liaisoning (L) and are forwarded to section through P. A to the Registrar(L) All bills are prepared in prescribed format and after being scrutinized by the Officers, bills are given to Hon’ble Judges for obtaining their signatures. The Signed bills of Hon’ble Judges are received from the chambers and are presented to the Pay and accounts Office(PAO) Bills are passed in PAO after the scrutiny and payments are made through ECS to individual Bank accounts/institution/company concerned..

[Audio] Tapals in respect of Hon’ble Judges Tapals in respect of Commissions/Tribunal appointments, forwarding of information, Questions/clarification from other High Courts concerned to the work of Hon’ble Judges are received by Registrar-cum-special Officer Liaisoning (L) and are forwarded to section through P. A to the Registrar(L) Tapals are scrutinized and notes are submitted before Hon’ble The Chief Justice, if necessary, and orders are followed. The orders are forwarded to the concerned Commission/ Tribunal/Concerned High Court through a covering letter signed by Registrar(L).

[Audio] .

[Audio] OFFICERS WING Registrars (High Court Officers) Senior Civil Judges (Master, Associate Editor, Deputy Official Assignee) Additional Masters Joint Registrars Deputy Registrars Financial Advisor Officer on Special Duty (Medical) Assistant Registrars Chief Librarian Preparation of bills in respect of Registrars (Judicial Officers) Librarian Sub Assistant Registrars Court Managers Assistant Editors Chief Accounts Officer Audit Officers Additional Superintendent of Police..

[Audio] The following bills are currently handled by J Section (Officers Wing), MHC Salary Bills Lok Adalat Bills Pay fixation arrears bills Increment arrears bills Pay anomaly bills G.P.F. bills Reimbursement of medical bills Sumptuary Allowance Mobile Allowance Children Education Allowance Concurrent Charge Allowance Conveyance Allowance Transport Allowance Reimbursement of Electricity bill charges Higher Qualification Allowance Home Orderly/Domestic Help Allowance Rent reimbursement bills Furniture Allowance Air Conditioner Allowance Newspaper and Magazine Allowance Robe Allowance Special pay for Administrative work Allowance T.A./D.A. bills.

[Audio] The following bills are currently handled by J Section (Officers Wing), MHC Transfer Grant /Disturbance Allowance bill Tour Travelling Allowance bill Fixed Travelling Allowance bill Leave Travel Concession bills Festival Advance bills Handloom Advance bills Two Wheeler Advance bills Motor car advance bills Computer Advance bills Marriage Advance bills Surrender Leave salary bill for officers Earned Leave encashment for Judicial Officers Earned Leave encashment for retired officers Unearned Leave encashment for retired officers Special Provident Fund 1984 for retired officers Special Provident Fund 2000 for retired officers.

[Audio] THE FOLLOWING CORRESPONDENCE WORKS ARE CURRENTLY CARRIED OUT BY J SECTION (OFFICERS WING), MHC Joining and Relieving Charge Transfer Certificate. Various communication letters to PAO and B-Section for authorization. Last pay certificate, GPF credit & debit particulars, monthwar particulars, non-drawal certificates of officers who are transferred. Tallying Non Statutory deduction details like Group Insurance, LIC are sent to bills section. Tallying Income tax deduction details of individual to bills section. RTI letters. Reconciliation of all bills..

[Audio] THE FOLLOWING CORRESPONDENCE WORKS ARE CURRENTLY CARRIED OUT BY J SECTION (OFFICERS WING), MHC Income tax calculation and Form-16. Preparing Number statement, FMA and sent to budget section. Missing credits of CPS. NGO letters. Pay Certificate to officers. Maintaining records of all officers and retired officers. Communication letters to various sections..

[Audio] WORK FLOW PATTERN BILL CREATION TO CREDIT PROCESS Bills in respect of all officers are received by Registrar –cum-Special Officer (Liaisoning)/Registrar General, High Court, Madras are forwarded to J-Section (Officer Wing), through P.A. to the Registrar (Liaisoning). Note prepared and submitted to Registrar for approval After approval proceedings are prepared and submitted for sanction from Registrar Get Authorization from PAO/B-section Preparation of bills Verified by the Section Officer Bill forwarded for approval to Chief Accounts Officer Bills presented to Pay and Accounts Office Bills are passed in Pay and Accounts Office, High Court, Madras and payments are made through Electronic Clearing System to individual bank accounts or company concerned..

[Audio] OFFICERS WING J6 seat Newspaper Bills Handloom advance Excess Rent paid bills Fuel Allowances to Master & Associate Editors Non Statutory Deductions Number Statement Income Tax Statement (ANNEXURE-II) Form - 16 Last Pay Certificate & Pay drawn particulars Charge Transfer Certificate Pay Certificate Reconciliation Second National Judicial Pay Commission bills and Correspondence letters. Preparing Registrars (Judicial Officers) Registrars Additional Masters Joint Registrars and Deputy Registrars Salary Bills GPF Bills Sumptuary Allowance Robe Allowance Medical Bills Additional Charge Allowances / Concurrent Charge Allowances Festival Advance Electricity Bill Travel Allowances Tour Travelling Allowances LTC.

[Audio] OFFICERS WING J7 seat Preparing Non Self Drawing Officer's Salary Bills GPF Bills Sumptuary Allowance Additional Charge Allowance / Concurrent Charge Allowance Medical Bills Travelling Allowance Fuel Allowance Bill Newspaper Bills Festival Advance Handloom Advance and Electricity Bill Non Statutory Deductions Number Statement Income Tax Statement (ANNEXURE-II) Form - 16 Last Pay Certificate & Pay drawn particulars Reconciliation Charge Transfer Certificate Pay Certificate and correspondence letters..

[Audio] STAFF PATTERN Mrs.M.Nandhini (ASO) Mrs.D.R.Leela (ASO) Mr.C. Rajapandian, (SO) Mr.A.Dheleepanvinu (ASO) Mrs.G.Vanmathi (ASO) Mr.G.Udayakumar (ASO) J6 AND J7 Presenting to PAO for all bills for Self Drawing Officers and Non Self Drawing Officers Mrs.A.Esther (Typ).

[Audio] Wing. Ulu Retired Judges. Wing.

[Audio] MEDICAL BILLS REIMBURSEMENT Retired Judges wing deals with the preparation of bills in respect of issuing credit letters to the Medical wing, for being tendered at the Hospitals, where their Lordships or their spouses or family members, intend to take treatment. Receiving Medical bills, either from the Former Hon’ble Chief/Judges and their family members or from the Hospitals concerned. Checking Medical bills with regard to the admissibility for reimbursement. Each bill has to be physically checked with regard to the patients, dates, medicines, admissibility or otherwise of each drug/treatment, amounts, etc. There are about 153 Retired Judges and 32 spouses and there is constant influx of bills from all of them. Preparing Essentiality Certificate for the approval of the Registered Doctor along with the application for the signature of the Former Hon’ble Chief / Judges or their family members..

[Audio] WORK FLOW MEDICAL BILLS REIMBURSEMENT Preparing medical note, indicating Judges name, treatment for whom, amount payable to Judges or the Hospital, particulars of the bills, period of the bills and total amount of the bills. If the medical bills are above Rs.5 Lakhs, the Government is addressed for sanction and issuing Government Order. Preparing proceedings, indicating Judges name, Treatment for whom, total amount of the bills, particulars of the bills along with the period and to whom, the amount is payable, either to the Hon’ble Judges or the Hospital, where the treatment was taken. Sending the Bills prepared for the signature of the Chief Accounts Officer for ECS for payment..

[Audio] Retired Judges – Special Cell Medical Reimbursement Cashless Spectacles Medical Expenses including medicines, Lab Charges, Treatment charges and consultation. Option is left for the Retired Chief Justices / Judges of the Madras High Court or their spouses, transferred from other High Courts, if they choose to avail the medical expenses at the parent High Court or Madras High Court. Pair of Spectacles (including the price of lenses) *Fixing the ceiling limit at Rs.50,000/- once in two years for reimbursement to Retired Judges and their family members..

[Audio] Retired Judges – Special Cell Domestic Help & Telephone Charges Telephone Charges Domestic Help A sum of Rs.50,000/- per month is being paid to the retired Chief Justices or spouses and a sum of Rs.45,000/- per month to the retired Judges or spouses, being wages for the NMRS employed in the residence of their Lordships with increase of 5% (five percent) on the amounts mentioned every year with effect from 28.05.2025. A sum of Rs.15,000/- per month to the retired Chief Justices / Judges or their spouse as the case may be, towards expenses of mobile call charges and / or landline, internet service, Secretarial service and security service with increase of 5% on the amounts mentioned every year with effect from 28.05.2025. Government Orders issued in respect of Domestic Help Allowance, also includes Telephone Charges..

[Audio] Retired Judges – Special Cell Miscellaneous Others Tour Programme Other miscellaneous works dealt with by the Cell are pension related matters, renewal of driving licence, smart card, Aadhar card, pan card, electricity, voter ID and armed force licence, issuance of Identity Card, attending complaints regarding supply of water, electricity and telephone facilities etc., as and when required by their Lordships and their Lordship’s family members. Tour programmes of Retired Judges of the Supreme Court of India, Chief Justices / Judges of this Court and other High Courts and their dependent family members, in co-ordination with the Districts concerned, Railways for release of waitlisting tickets under Emergency Quota and their Lordships concerned, who also have to be supplied copies thereof..

[Audio] Special Cell for Retired Hon’ble Judges J8 Medical Seat Preparing Office Note regarding medical reimbursement and Essentiality certificates for all the retired Hon’ble Judges / Family members and sending it to Doctor’s signature. Checking the medical bills of retired Hon’ble Judges, as to whether they are admissible or inadmissible for reimbursement. Preparing note for the Hospital in-patient bills above Rs.5,00,000/- and addressing to the Government for sanction of funds, for settlement to the concerned hospitals. Preparing Note, Proceedings, Form 42, Enfacement and ECS and sending to the CAO’s signature and presenting before the PAO for settlement. Circulation of copy of the G.O. to all the retired Hon’ble Judges of the Madras High Court..

[Audio] Special Cell for Retired Hon’ble Judges J9 (Hospital and Tour) Preparing Tour Programme Letters in respect of the Retired Hon’ble Judges as per their Lordships’ instructions. Preparing EQ release letter for the Retired Hon’ble Judges as per their Lordships’ requests and informing the Hon’ble Retired Judges about berth details. Preparing Credit letter for the Retired Hon’ble Judges as per their Lordships’ instructions and it continues. Preparing Office Note to place before the Hon’ble The Chief Justice. Updating the Tour Register/EQ Register/Credit Letter Register manually. To get appointment with various Speciality Doctors in various Hospitals for consultation in respect of the retired Hon’ble Judges and spouses..

[Audio] Special Cell for Retired Hon’ble Judges J10 (Telephone and NMR Wages) Preparing Medical Bills of the Former Hon’ble Judges / Family members. Preparing NMR Notes and Telephone charges in respect of retired Hon’ble Judges / spouses. Preparing other Office Notes & Miscellaneous letters..

[Audio] Special Cell for Retired Hon’ble Judges J11 (Other Miscellaneous Seat) Renewal of Driving license, Smart Card, Aadhar, Pan Card, EB, Voter ID and Armed force License, organising for retired Hon’ble Judges. Medical bills ECS Entry in the Judges individual records. Telephone bills ECS Entry in the Judges individual records. NMRs ECS entry in the Judges individual records. Maintaining of Office files. Issuing of Identity Card for Retired Hon’ble Judges. To attend any other Emergency works. To attend complaints regarding supply of water, electricity and telephone facilities. Attending the registration of new vehicles purchased by the Hon’ble Retired Judges etc. Attending the instructions of their Lordships’ of pension details..

[Audio] STAFF PATTERN Mr.M.Suresh Kumar (Assistant Registrar) Mr.C.Vinayagamoorthy (SO) Mrs.G.Mageswari (ASO) Mr.N.Ramesu (ASO) Mr.R.Vijayakumar (ASO) Mr.A.Vinoth Khanna (Typist).

[Audio] .

[Audio] MEETING WING The Meeting Wing of the J-Section handles the work of providing refreshments etc., in co-ordination with various/agencies at various Hon’ble Committee Meetings and Other such important occasions. Co-ordinating all arrangements for meetings, deputing staff to various vendors for procuring refreshments etc. Attending and supervising arrangements at the meetings. Verifying Note orders and proceedings. Verifying bills, preparation of note orders and proceedings, scanning of bills and maintaining hospitality cash account. Procuring refreshments from outside and serving the same during meetings and also assisting in the preparation of bills. Procuring refreshments from outside and serving the same during meetings..

[Audio] FLOW PROCESS AUDIT OF MEETING WING Meeting Communications are received from Registrars or Sections concerned. Prior arrangements are made at the meeting Venue. Refreshments and other required items are purchased from outside, keeping in mind the needs of the occasion and the attendees. Refreshments are served by the staff concerned as and when instructed, or upon completion of discussions..

[Audio] FLOW PROCESS AUDIT OF MEETING WING Bills relating to the above arrangements are collected, scrutinized and prepared in the prescribed format. Necessary Note Order and Proceedings are prepared and submitted to the Registrar (Liaisoning) for approval. Thereafter, all the bills are scanned and submitted to the Accounts Section for necessary action. After presentation of the bills to the CAO by the Accounts section, the sanctioned amount is released to the respective vendors or to the Section..

[Audio] Bills which are under the value of Rs.20,000/- are approved/sanctioned by the Registrar (Liaisoning), as per the powers delegated. Bills which are above Rs.20,000/- are put up by way of an Office Note to the Hon’ble Finance Committee for consideration and approval. After approval by the Hon’ble Finance Committee, the Note order is submitted to the Hon’ble Chief Justice for final approval/sanction. After obtaining the approval of the Hon’ble Chief Justice, the Proceedings are submitted to the Registrar (Liaisoning). Thereafter, all the bills are scanned and submitted to the Accounts Section..

[Audio] After presentation of the bills to the CAO by the Accounts Section, the approved amount is credited to the vendors/agencies concerned Expenditure relating to day to day meetings of various Committees, including the Hon’ble Administrative Committee, Hon’ble Full Court etc., are met out of the “Hospitality” Head of Account. Whereas, expenditure relating to Swearing-in/Farewell Ceremonies, Official Dinners etc. are met out of the “Other Contingencies” Head of account. Expenditure relating to Republic Day and Independence Day Celebrations are met out of a separate head sanctioned in this behalf..

[Audio] NATURE OF WORK Co-ordinating all arrangements for meetings, deputing staff to various vendors for procuring refreshments etc. Attending and supervising arrangements at the meetings. Verifying Note orders and proceedings. Verifying bills, preparation of note orders and proceedings, scanning of bills and maintaining hospitality cash account. Procuring refreshments from outside and serving the same during meetings and also assisting in the preparation of bills. Procuring refreshments from outside and serving the same during meetings..

[Audio] STAFF PATTERN A. Kamalakannan (SO) T. Amala (Assistant) J. Karthikeyan (Reader/Examiner) S. Raguraman (Reader/Examiner) P. Thiyagarajan (Assistant) U. Rajesh (OA) C. Thiyagarajan (OA).

[Audio] MEDICAL WING. MEDICAL WING.

[Audio] .