[Audio] Hello everyone and welcome to this training session on E-P-C Business. Technip Energies' own procurement tool. This presentation aims to give you a solid base in the use of this versatile software.. 

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Thomas RINDERS, Business Application Owner

[Audio] To get this training off to a good start, we're going to start by understanding what E-P-C Business is. Then we will understand what the application covers and how it is secured. Finally, we will see how E-P-C Business works with the other tools we use.. 

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Functional coverage and project execution

Interfaces with other project execution tools

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Description automatically generated

[Audio] 1). What is E-P-C Business? E-P-C Business is a procurement software. Which has been in operation since 2009. This software is secured and used by all Technip Energies operations centers when they have procurement needs.. 

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Used in T.EN projects since 2009.  Globalized application in T.EN’s European data center.  Web based tool: provide worldwide access through the internet to project 
users and suppliers : http://epc-business.com

EPCbusiness is TechnipFMC’s e-procurement tool.

[Audio] More specifically, E-P-C Business covers all purchasing and supplier communication activities. Each user, supplier, buyer, Project Procurement Manager or engineer, has access to the application's functionalities according to their role and needs. It is important to understand that the application is interfaced with other project execution tools such as SP,Mat for material management, ED,MS/GAIA for requisitions document package, E-R-P (As Jeevan/ Geos/PeopleConnect) for financial Purchase Order follow up, Master Data Management for Supplier qualification.. 

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Covers all project procurement activities and communication with suppliers. 
 Access to the application according to each user’s needs :
 Project procurement/ engineering, including partners when in JV Supplier commercial and/or technical profiles  COMPANY access : specific roles for client users
 An integrated tool interfaced with other project execution tools : SPMat for material management, EDMS/GAIA for requisitions document package, ERP (Jeevan/ Geos/PeopleConnect) for financial PO follow up, MDM (Master Data Management) for Supplier qualification.

An e-procurement tool adapted to the project’s needs:

[Audio] 2). Operating process of EPC Business. The main objective of the tool is to cover the entire purchasing process, from Invitation To Bid to Purchase Order issuance. The main steps are the preparation of I-T-B bidders list based on project supplier list, issuing invitations to bid to selected bidders, clarification with suppliers using forum functionality (ITB and Purchase Order), Online Submittal of supplier's bids, Bid analysis, Shortlist of suppliers and Purchase Order award, Issue Purchase Order. It should be clear that there are many intermediate stages between each of the procurement processes, with different interfaces linked to the system. The tool makes it possible to handle each step in the procurement process in depth. There is also a database of suppliers in E-P-C Business and their performance ratings, including feedback about the supplier made by the buyers and uploaded to the system once the Purchase order is done. This allows us to see the supplier's performance history on past projects.. 

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EPC business: Invitation to Bid to PO issuance

EPC business covers the full project procurement cycle

Preparation of ITB bidders list based on project supplier list

 Issuing invitation to bid to selected bidders

 Clarification with suppliers using forum functionality (ITB and PO)

 Online Submittal of supplier’s bids

 Bid analysis

 Shortlist of suppliers and PO award

 Issue Purchase order

Supplier database
 Supplier Performance rating

[Audio] 3.EPC Business project execution : E-P-C Business is used by P-P-Ms to monitor the status of I-T-Bs and POs. But also to manage buyer team access to ITB/PO. E-P-C Business enables buyers to reduce paperwork considerably. It also enables them to interact with suppliers on commercial topics through a forum directly integrated into the tool. E-P-C Business allows engineers to contribute to the platform for all technical aspects. E-P-C Business allows G-S-P to follow suppliers and information about their background and past performance. We can see the number of I-T-Bs or POs they have participated in, the problems they have encountered, their ratings after closing POs and feedback.. 

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Project Management  All procurement operations in one tool  Handling procurement team’s access per ITB/PO Project overview and reporting: ITB status / PO status

Procurement Integrated process  Commercial clarifications with supplier through forum (ITB/PO) Reduced paperwork

Supplier follow up by Global Sourcing and Procurement
 Business records stored: ITB, PO Shared feedback and supplier rating after PO closeout Storage of supplier qualification reports, audits, FMECA… Real time warnings on supplier issues shared with all users

Engineering 
 Technical bid available online Technical clarification with supplier through forum (ITB/PO) Interface with document management system

[Audio] 4.EPC Business : a secured application : E-P-C Business is a reliable and secure application that enables traceability in the case of audits. It is based in T.EN's European data center. EPC B was supplied by Ivalua in 2008, but was subsequently taken over and is now managed by an internal team in Paris for continued development and enhancement. Access to EPC B is controlled, with each user required to use a password and login.. 

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Controlled access

Supplier registration done by administration  Synchronisation with active directory for internal users



 Traceability

Record of  transactions, notifications… 
Date and author of records








 Secured access

Access control by roles
 Unique login per person




 IT infrastructure

Hosted in T.EN’s European  Data Center

Encrypted https SSL technology

[Audio] 5.EPC Business : Interfaces : For the interface, E-P-C Business is connected to several systems. Within I-T-B preparation, E-P-C Business is connected to E-D-M-S and G-A-I-A-, the systems in charge of document control. Once you prepare your I-T-B and put in your material requisitions codes, the system should download all the specifications linked to this Material Requisition, so all the specifications to be included in the I-T-B document for technical clarification with the supplier. For instance, if in SmartPlan, there are already some line items, it will create the line items in E-P-C Business. If, for example, you can have 10 lines of piping with different quantities, so it allows the bidder to give a unique price per line item. You can also create some extra line items afterward for extra cost or for some options. So that was for the preparation of I-T-B--. So basically, we had already two interfaces depending on activities and the project. Then issue the I-T-B--, then the supplier connects inside the system, he provides his bid, there will be clarification through forum on going technical or commercial. Then he will submit his bid and there will be a bid analysis and then once the I-T-B is awarded it will transform into a purchase order. The purchase order will be linked with the E-R-P-s-, the E-R-Ps are basically our financial system. So, we will have a link with Jeevan for the most of the world, then G-E-O-S for just Kuala Lampur and North America. Then we'll have another system, M-D-M-s-, for all data relating to companies, industrial groups, regions, entities, and internal or external people.. 

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Interface with document control tool : Electronic Document Management System (EDMS) for Material Requisition documents Interface with Material Management tool : SmartPlant Materials for requisitions (inquiry and purchase) and purchase orders Interface with ERP : GEOS/Jeevan depending on T.EN entity  MDM for master data : companies, industrial groups, regions and entities…

Fully integrated with project execution tools

ITB preparation

 Issue ITB

 Bid analysis – award

 Purchase Order issue

MATERIAL MANAGEMENT
SmartPlantØ Materials

[Audio] E-P-C Business has around 5000 internal and external users per month. 30 professionals at G-S-P on charge of 1st level support in region/operating center. The webmasters, for external support: there are 4 persons part-time for worldwide support to our suppliers and clients Development support team: 3 persons in charge of second level support and continuous improvement of the system.. 

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Affiliate administrators : ~30 professionals at GSP on charge of 1st level support in region/operating center Webmaster, for external support: 4 persons part-time for worldwide support to our suppliers and clients Development support team: 3 persons in charge of second level support and continuous improvement of the system  Average > 5K users (external + internal) per month

Detailed lists
of affiliate administrator(s). EPC business. 

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Detailed lists
of affiliate 
administrator(s)

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Development support team process. EPC business. 11. 

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For any incident on EPC-Business that cannot be handled by an affiliate admin, you need to request a ticket explaining your problem and a member of the development support team will come to you. 
 For external supplier users, the support is done by webmaster by email. User shall contact in English by email at webmaster@epc-business.com
 Access to the Sharepoint link with ticket process and affiliate administrators list :

https://technip.sharepoint.com/sites/OOPT/Apps/EPCB/SitePages/Contacts.aspx?CT=1730127204242&OR=OWA-NT-Mail&CID=cc98ff13-7455-4328-afcb-0d8fdbfcd769

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EPC business

Hello everyone and welcome to this training session on E-P-C Business. Technip Energies' own procurement tool. This presentation aims to give you a solid base in the use of this versatile software.

avatar

To get this training off to a good start, we're going to start by understanding what E-P-C Business is. Then we will understand what the application covers and how it is secured. Finally, we will see how E-P-C Business works with the other tools we use.

1). What is E-P-C Business? 
E-P-C Business is a procurement software. Which has been in operation since 2009. This software is secured and used by all Technip Energies operations centers when they have procurement needs.

 Used in T.EN projects since 2009.  Globalized application in T.EN’s European data center.  Web based tool: provide worldwide access through the internet to project 
users and suppliers : http://epc-business.com

slide3-hotlink8

More specifically, E-P-C Business covers all purchasing and supplier communication activities. Each user, supplier, buyer, Project Procurement Manager or engineer, has access to the application's functionalities according to their role and needs.   It is important to understand that the application is interfaced with other project execution tools such as SP,Mat for material management, ED,MS/GAIA for requisitions document package, E-R-P (As Jeevan/ Geos/PeopleConnect) for financial Purchase Order follow up, Master Data Management for Supplier qualification.

2). Operating process of EPC Business. 
The main objective of the tool is to cover the entire purchasing process, from Invitation To Bid to Purchase Order issuance. The main steps are the preparation of I-T-B bidders list based on project supplier list, issuing invitations to bid to selected bidders, clarification with suppliers using forum functionality (ITB and Purchase Order), Online Submittal of supplier's bids, Bid analysis, Shortlist of suppliers and Purchase Order award, Issue Purchase Order. It should be clear that there are many intermediate stages between each of the procurement processes, with different interfaces linked to the system.  The tool makes it possible to handle each step in the procurement process in depth. There is also a database of suppliers in E-P-C Business and their performance ratings, including feedback about the supplier made by the buyers and uploaded to the system once the Purchase order is done. This allows us to see the supplier's performance history on past projects.

3.EPC Business project execution :  
 
E-P-C Business is used by P-P-Ms to monitor the status of I-T-Bs and POs. But also to manage buyer team access to ITB/PO.   
E-P-C Business enables buyers to reduce paperwork considerably. It also enables them to interact with suppliers on commercial topics through a forum directly integrated into the tool.    E-P-C Business allows engineers to contribute to the platform for all technical aspects. 
E-P-C Business allows G-S-P to follow suppliers and information about their background and past performance. We can see the number of I-T-Bs or POs they have participated in, the problems they have encountered, their ratings after closing POs and feedback.

4.EPC Business : a secured application : 
E-P-C Business is a reliable and secure application that enables traceability in the case of audits. It is based in T.EN's European data center. EPC B was supplied by Ivalua in 2008, but was subsequently taken over and is now managed by an internal team in Paris for continued development and enhancement. Access to EPC B is controlled, with each user required to use a password and login.

5.EPC Business : Interfaces :  
 
For the interface, E-P-C Business is connected to several systems. Within I-T-B preparation, E-P-C Business is connected to E-D-M-S and G-A-I-A-, the systems in charge of document control. Once you prepare your I-T-B and put in your material requisitions codes, the system should download all the specifications linked to this Material Requisition, so all the specifications to be included in the I-T-B document for technical clarification with the supplier. 
For instance, if in SmartPlan, there are already some line items, it will create the line items in E-P-C Business. If, for example, you can have 10 lines of piping with different quantities, so it allows the bidder to give a unique price per line item. You can also create some extra line items afterward for extra cost or for some options. So that was for the preparation of I-T-B--. So basically, we had already two interfaces depending on activities and the project. Then issue the I-T-B--, then the supplier connects inside the system, he provides his bid, there will be clarification through forum on going technical or commercial. Then he will submit his bid and there will be a bid analysis and then once the I-T-B is awarded it will transform into a purchase order. The purchase order will be linked with the E-R-P-s-, the E-R-Ps are basically our financial system. So, we will have a link with Jeevan for the most of the world, then G-E-O-S for just Kuala Lampur and North America.    Then we'll have another system, M-D-M-s-, for all data relating to companies, industrial groups, regions, entities, and internal or external people.

E-P-C Business has around 5000 internal and external users per month.  30 professionals at G-S-P on charge of 1st level support in region/operating center. 
The webmasters, for external support: there are 4 persons part-time for worldwide support to our suppliers and clients 
Development support team: 3 persons in charge of second level support and continuous improvement of the system.

 For any incident on EPC-Business that cannot be handled by an affiliate admin, you need to request a ticket explaining your problem and a member of the development support team will come to you. 
 For external supplier users, the support is done by webmaster by email. User shall contact in English by email at webmaster@epc-business.com
 Access to the Sharepoint link with ticket process and affiliate administrators list :

https://technip.sharepoint.com/sites/OOPT/Apps/EPCB/SitePages/Contacts.aspx?CT=1730127204242&OR=OWA-NT-Mail&CID=cc98ff13-7455-4328-afcb-0d8fdbfcd769


