Golden Bridge EMS Manual

[Audio] This presentation introduces the Environmental Management System at the Golden Bridge Distribution Center, focusing on how the facility ensures regulatory compliance, promotes sustainability, and strives for operational excellence within the third-party logistics warehouse environment..

[Audio] The EMS Manual at Golden Bridge DC provides a structured framework for managing our environmental responsibilities effectively. It is designed to ensure that we comply with all relevant California regulations, actively prevent pollution, and continuously improve our environmental performance. This system applies to every aspect of operations at the City of Industry facility, including all employees, contractors, and visitors. Our key focus areas within environmental management are energy conservation, water usage reduction, and waste minimization, all specifically tailored to the needs of a third-party logistics warehouse environment..

[Audio] Here's an overview of the Golden Bridge Distribution Center, which operates as a third-party logistics distribution center. The facility includes several key components such as the warehouse, offices, loading docks, parking areas, and exterior waste zones. In terms of sustainability, the facility is equipped with all-electric material handling equipment, reducing reliance on fossil fuels. Additionally, it features a rooftop solar photovoltaic system with a capacity of approximately 106.5 kilowatts DC, contributing to renewable energy generation on-site. From an environmental perspective, electricity powers lighting, HVAC systems, and equipment charging throughout the facility. Municipal water is used for restrooms and breakrooms, and the facility generates typical packaging waste streams that require proper management. External factors influencing the facility include California's regulatory requirements, which impact operational practices, as well as customer expectations around sustainability that shape how the facility operates. Finally, local infrastructure for waste management and energy supply also plays a significant role in supporting the facility's day-to-day operations..

[Audio] Golden Bridge DC is fully committed to complying with all relevant environmental laws and regulations to ensure responsible operations. The company prioritizes pollution prevention by using resources efficiently and minimizing waste wherever possible. To maintain accountability, key environmental indicators are measured and tracked on a monthly basis. Annual environmental programs are implemented to drive continual improvement in all aspects of Golden Bridge DC's operations. Transparent communication about environmental policies is maintained both internally among employees and externally with stakeholders. Finally, the EMS policy guides all warehouse activities and is actively communicated through postings, training sessions, and ongoing stakeholder engagement..

[Audio] Key elements include environmental aspects, impacts, and risks associated with our operations. First, energy consumption includes lighting, HVAC systems, and material handling equipment charging. We utilize solar photovoltaic systems to provide beneficial offsets to our energy use, helping to reduce our overall carbon footprint. Water use is primarily limited to restrooms and breakrooms, with a strong focus on preventing leaks to conserve water resources and avoid unnecessary waste. Regarding waste management, we handle several waste streams including cardboard, LDPE film, pallets, and mixed refuse. We are committed to managing these waste streams effectively to minimize environmental impact. Stormwater risks mainly come from docks and outdoor areas. These risks are closely monitored and managed to prevent any negative effects on the environment. Finally, truck idling can impact local air quality. We have operational controls in place to mitigate these impacts and improve air quality around our facilities..

[Audio] Our objectives are centered around key sustainability goals. First, we aim to reduce electricity intensity and maximize solar self-consumption to improve energy efficiency. Second, we focus on minimizing potable water use and eliminating prolonged leaks to conserve water resources. Third, we target increasing landfill waste diversion by redirecting materials like OCC, film, and pallets away from landfills. To ensure progress, we track performance monthly using key performance indicators derived from utility bills, photovoltaic data, water logs, and waste manifests. Additionally, we conduct quarterly reviews to assess progress and implement corrective actions as needed. Finally, annual management reviews are held to reset targets and approve ongoing programs, ensuring continuous improvement in our sustainability efforts..

[Audio] The Site Lead, typically the General Manager or EMS Coordinator, is responsible for overseeing the entire EMS implementation. They approve policies, review key performance indicators, and act as the main point of contact with regulators and customers. The Operations Lead manages the daily controls related to energy, water, waste, and stormwater. They also conduct briefings with contractors to ensure compliance and awareness. Employees and contractors are expected to follow standard operating procedures, report any issues they encounter, and actively participate in training programs. Importantly, anyone on site has stop-work authority if they identify work that poses an imminent environmental risk. They must then escalate the issue to the appropriate leads to ensure it is resolved promptly..

[Audio] This section explores the key aspects of competence, awareness, and communication within our environmental management system. First, training is role-based, meaning it is tailored to the specific responsibilities of each employee. This training includes onboarding for new hires as well as annual refresher sessions to keep everyone up to date. The key training topics include our EMS policy, proper waste segregation, spill response procedures, and general emergency protocols. These areas are critical to maintaining a safe and compliant workplace. Communication is maintained through various methods such as toolbox talks, clear signage available in both English and Spanish, and monthly updates on key performance indicators to keep everyone informed of our progress. Finally, all records related to training and communications are carefully maintained for a minimum of five years to ensure compliance and facilitate audits..

[Audio] Let's dive into key aspects of our energy management controls. First, for lighting controls, we use LED lighting schedules combined with occupancy sensors to ensure lights are only on when needed, reducing energy waste. Next, HVAC optimization involves aligning HVAC setpoints with occupancy patterns to improve efficiency. We also perform quarterly filter changes and annual tune-ups to keep the system running smoothly. For electric forklift charging, we manage the charging process by prioritizing off-peak hours and times when solar energy is available, helping to reduce energy costs and maximize renewable energy use. Finally, solar PV monitoring includes tracking the production of our rooftop solar panels and maintaining roof access to ensure the system operates effectively..

[Audio] This section explores our water management practices to promote efficient water use. Water use is limited to restrooms and breakrooms to minimize unnecessary consumption. We conduct weekly leak inspections, and any leaks found are addressed promptly with work orders issued the same day and repairs completed within seven days. Low-flow fixtures are installed and maintained during routine maintenance to reduce water usage. Additionally, any operational changes that could impact water use must undergo an Environmental Management System (EMS) review before they are implemented, ensuring continued water conservation efforts..

[Audio] Key elements include our comprehensive approach to waste and recycling management. We manage several waste streams, including OCC or cardboard, LDPE film and stretch wrap, pallets which are either reused or recycled, mixed refuse, and limited organics. To ensure proper disposal, bins are clearly labeled at the points where waste is generated, making it easier for everyone to sort their waste correctly. We conduct weekly contamination spot-checks to identify any improper disposal and provide coaching to improve compliance. Recyclables are managed through baling or vendor take-back programs, helping to maximize recycling efforts. We only use permitted haulers who provide manifest retention, ensuring that waste is transported and processed responsibly. Finally, it is important to note that on-site waste burning and uncontrolled landfilling are strictly prohibited to maintain environmental safety and compliance..

[Audio] To maintain clean outdoor areas, it is important to keep docks, compactor pads, and other exterior spaces free of debris. Regular inspections should be conducted monthly and after storms to check drains and outdoor areas for any issues. In the event of spills, especially those involving non-water or non-biodegradable substances, immediate cleanup is essential, along with proper escalation if needed. Additionally, waste containers located outside must have their lids and doors properly maintained to prevent litter from being blown by the wind. These practices help protect stormwater quality and keep outdoor areas safe and clean..

[Audio] Here's an overview of the key environmental controls that contractors must follow on site. Contractors receive thorough briefings on the environmental rules, including a strict prohibition on unauthorized chemical use and outdoor dumping. They are also trained on spill reporting protocols and emergency procedures to ensure quick and effective responses. In addition, contractors are responsible for managing janitorial supplies safely, maintaining Safety Data Sheets, and ensuring proper handling of all materials. Finally, all contractor briefings and any incidents that occur are carefully documented and retained for compliance and review purposes..

[Audio] This section explores our Dock and Yard Idling Controls policy aimed at reducing emissions. Vehicles must have their engines turned off when parked, staged, or at docks. Exceptions are only allowed for safety or operational reasons and must be documented on Yard Check Logs. To ensure compliance, at least three random yard checks are conducted daily. During these checks, any violations are corrected immediately, with repeat offenders subject to escalation. We also have 'NO UNNECESSARY IDLING' signs posted throughout the yard as a constant reminder. Additionally, the idling control policy is included in driver check-in scripts to raise awareness and reinforce compliance..

[Audio] Let's dive into an overview of our emergency preparedness and response plan. Preparedness involves being ready for a variety of emergency situations to ensure everyone's safety. We have clear procedures for responding to fire alarms and conducting evacuations quickly and safely. In the event of a medical emergency, there are specific guidelines to follow to provide effective assistance. For material spills, especially those involving non-water or non-biodegradable substances, we have established response protocols to minimize risk and environmental impact. We also prepare for severe weather events, power outages, earthquakes, and other security threats to maintain safety and continuity. Finally, it is essential that all personnel and contractors are familiar with these emergency procedures and actively participate in regular drills to stay prepared..

[Audio] Today, we are looking at the key roles and responsibilities during an emergency, as well as the event playbooks that guide our response. First, the Site Lead acts as the Incident Commander, managing external communications and authorizing re-entry to the site once it is safe. The Operations Lead is responsible for on-scene management, including spill containment and serving as the liaison with responders. Employees and contractors must follow instructions carefully, evacuate safely when directed, and report any hazards they observe. We have event playbooks that provide detailed guidance for responding to fires, spills, and severe weather events. Additional playbooks cover scenarios such as power outages, earthquakes, and medical or security incidents to ensure we are prepared for a wide range of emergencies..

[Audio] This section explores important aspects of emergency preparedness in the workplace. First, emergency equipment includes items such as spill kits, absorbents, fire extinguishers, alarms, and postings with emergency contact information. These are essential for responding quickly and effectively to incidents. We conduct annual evacuation drills that involve not only employees but also visitors and contractors, ensuring everyone knows how to respond in an emergency. Toolbox talks are held regularly to cover key safety topics like spill response, stormwater housekeeping, and earthquake safety, helping to keep safety awareness high. Signage plays a crucial role in safety by clearly marking assembly areas, no dumping zones, no idling areas, and locations of spill kits. This helps everyone quickly find important safety resources and know where to go during an emergency. Regular inspections are performed to make sure all emergency equipment is in good working order and that procedures are up to date. Finally, assembly areas are clearly identified with signage so that in the event of an emergency, everyone knows exactly where to gather safely..

[Audio] In our monitoring and measurement process, we collect energy data such as kilowatt-hours, intensity per 1,000 units, and solar self-consumption to track our energy usage and efficiency. For water data, we measure gallons used per full-time equivalent employee and monitor the timeliness of leak repairs to ensure water conservation. Waste data collection includes tracking weights by waste stream, as well as diversion and contamination rates to improve waste management. Compliance and inspection metrics are tracked quarterly to ensure we meet all regulatory requirements. Finally, performance reviews are conducted to identify trends and implement corrective actions, helping us maintain the effectiveness of our Environmental Management System..

[Audio] Here's an overview of our approach to managing compliance obligations and legal requirements. We maintain a Legal & Other Requirements Register that includes owners, specific tasks, due dates, and supporting evidence to ensure accountability and tracking. Typical compliance obligations cover areas such as permitted waste hauling and recycling, hazardous waste and e-waste management, stormwater best management practices, and utility account management. Vendor qualifications and contractor compliance are regularly verified to ensure all external parties meet our standards. The register undergoes an annual review or is updated whenever there are significant changes to keep it current. Finally, all tasks and obligations are tracked with proper evidence and documentation to demonstrate compliance at all times..

[Audio] In this section, we focus on identifying nonconformities, which can include missed tasks, KPI misses, contamination, unresolved leaks, and incidents. When a nonconformity is detected, immediate actions should be taken, such as stopping work if necessary, containing and correcting the issues, documenting the facts, and notifying the appropriate leads. To understand the underlying cause, a root cause analysis is performed using methods like the 5-Why technique and the fishbone diagram. Corrective actions are then defined with clear owners assigned, due dates set, and prevention steps included to avoid recurrence. Finally, the effectiveness of these corrective actions is verified within 30 to 60 days to ensure the issue has been properly resolved..

[Audio] The internal audit process is designed to verify the implementation and effectiveness of the Environmental Management System, with audits conducted annually or as needed. The scope of these audits covers policy adherence, legal compliance, operational controls, training programs, and record keeping. Auditors use a variety of methods including interviews, document reviews, data analysis, and physical inspections to gather information. Any findings from the audits are classified and documented, with corrective actions tracked until they are fully resolved. Finally, all audit records are retained for a minimum of five years to ensure proper documentation and accountability..

[Audio] The purpose of the Management Review is to ensure that the Environmental Management System, or EMS, remains suitable, adequate, and effective for Golden Bridge DC's California 3PL operations. This review is conducted at least once a year. However, additional reviews may be triggered by significant changes, incidents, or if key performance indicators consistently fall short. This process plays a crucial role in supporting continual improvement and ensuring compliance with environmental requirements, including adherence to GRS standards..

[Audio] The Site Lead is responsible for chairing the review meetings and approving the decisions made during these sessions. The Operations Lead plays a key role by presenting data, progress updates, and proposed actions to the team. Specialists, including invited vendors or advisors such as Hauler, PV O&M, or other experts, may be brought in to provide insights on specific topics. Overall, the team works collaboratively to evaluate the Environmental Management System (EMS) performance and assess resource needs to ensure continuous improvement..

[Audio] Let's dive into the core Environmental Management System records and reporting areas. First, we track key performance indicators and targets related to energy, water, and waste metrics, monitoring trends over time. Next, we review the status of objectives and programs, identifying any barriers and providing updates on progress. We also assess environmental aspects, risks, and opportunities, including any changes and updates from ROAR-GBDC. Compliance obligations are monitored through the legal register status and inspection results to ensure we meet all requirements. Internal audits and corrective and preventive actions are documented to address any findings and improve our system. Incident reports and drills cover spill escalations and storm events to maintain readiness and response capabilities. Changes in staffing, training, equipment, and vendors are tracked to ensure resources align with EMS needs. Finally, we consider stakeholder requirements, including customer and GRS expectations, to maintain alignment with external demands. Together, these records form the foundation for effective EMS management and continuous improvement..

[Audio] This section explores a glossary of key EMS terms that are essential for understanding our environmental management system. First, we have Objectives and Targets, which refer to the confirmed or revised goals related to Energy, Water, and Waste management. Next, Actions and Resources cover the approved initiatives and the allocation of resources, such as installing signage, implementing low-flow retrofits, or scheduling charger use. Controls and SOPs include updates to our control measures and standard operating procedures, like E1, W1, WM1, SW1, and contractor briefings. Training and Communication involve the development of training programs and communication plans, taking into account language needs to ensure effective understanding. Compliance Tasks highlight the deadlines and responsibilities assigned to ensure we meet regulatory and internal requirements. Audit Findings and CAPA focus on prioritizing and closing out audit findings and corrective and preventive actions. Finally, High-Value Opportunities refer to the selection of key improvement opportunities identified through the ROAR-GBDC process. Understanding these terms will help us effectively implement and manage our EMS initiatives..

26. Comprehensive Environmental Management System at Golden Bridge DC.

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