[image]. EMEA PROCUREMENT & CONTRACTS. Ariba SRM Management Assessment. 

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Current scope, EMEA operating requirements, execution-control risks and the decision required.

Senior-management presentation | August 2026

EMEA PROCUREMENT & CONTRACTS. The confirmed model is not a complete SRM operating solution. 

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The confirmed model is not a complete SRM operating solution

Limited sourcing + contract creation / handoff

Onboarding + sourcing + contract creation ≠ SRM

After contract creation, OPOs, invoicing and the continuing operational controls are intended to move to Costpoint. Supplier performance, scorecards, closure, lessons learned, risk intelligence, OCR/AI and market intelligence remain unproven or outside the Ariba models.

Decision: treat the two Ariba models as a starting layer within a split-system process—not as the EMEA end state.

EMEA PROCUREMENT & CONTRACTS. The scope boundary leaves Ariba without post-contract operational control. 

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The scope boundary leaves Ariba without post-contract operational control

Document collection through manual attachments; country/risk automation not yet evidenced.

Event workflow only; full RFP-to-award controls and closure remain to be proven.

Post-contract lifecycle controls and signature integrity

OPOs, invoicing, variations and payment controls

Supplier performance, scorecards, renewals & closure

OCR/IDP, governed AI and market intelligence

Two-way supplier collaboration & analytics

The result is a split operating model: Ariba stops after contract creation, while Costpoint is expected to manage OPOs, invoicing and continuing controls. Any capability not demonstrably covered in Costpoint remains a manual-control gap.

EMEA PROCUREMENT & CONTRACTS. The confirmed operating model divides one lifecycle across two platforms. 

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The confirmed operating model divides one lifecycle across two platforms

SAP Ariba: onboarding, sourcing & contract creation

Costpoint / manual: transaction & continuing controls

A system handoff is not a control. Each Costpoint-owned step must be proven to control commitments, changes, obligations, supplier performance, renewal, closure and the evidence record across the full lifecycle.

EMEA PROCUREMENT & CONTRACTS. Execution-stage controls are manual where the exposure is highest. 

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Execution-stage controls are manual where the exposure is highest

Execution stage Observed control failure Business consequence RFP release Incomplete templates, approvals or flow-downs Weak competition / unapproved positions Final contract Approved draft can change before signature Unapproved terms may be executed OPO / invoice Incomplete package or untimely linkage Commitment, payment and audit risk Variations Urgent scope action before formal approval Work-at-risk and recovery exposure Notices / breaches Manual deadline and escalation tracking Lost entitlement / weak dispute position

System-enforced gates, version locking, time-bound escalation and a connected evidence record from bid to post-award administration.

EMEA PROCUREMENT & CONTRACTS. Execution stage Observed control failure Business consequence RFP release Incomplete templates, approvals or flow-downs Weak competition / unapproved positions Final contract Approved draft can change before signature Unapproved terms may be executed OPO / invoice Incomplete package or untimely linkage Commitment, payment and audit risk Variations Urgent scope action before formal approval Work-at-risk and recovery exposure Notices / breaches Manual deadline and escalation tracking Lost entitlement / weak dispute position. 

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Preliminary sourcing-module observations substantiate the EMEA gap baseline

Direct observations from the attached SAP Ariba Sourcing capability assessment

Observation area Direct finding Management consequence Compliance controls DAF, SSJ, NCSJ, evaluation and governance forms remain outside the workflow. Manual evidence; incomplete audit trail risk. RFP progression An RFP can remain inactive; evaluation, award, approvals and contract request are not automatically triggered. Sourcing lifecycle may be abandoned. Quality and evaluation Technical/procurement quality reviews and evaluation validations are manual; technical–commercial separation is limited. Fairness and decision-control risk. Contract and performance Contract request is mainly archival; renewal is not linked to supplier performance or issue history. No controlled lifecycle after award. Decision intelligence No evidenced AI-assisted calculations, risk-based recommendations, TCO, market benchmarking or evaluation support. Limited decision support and value insight.

These are direct sourcing-module observations. The broader SRM, contracts, invoice and supplier-risk gaps are reflected separately in the 25-item EMEA baseline.

EMEA PROCUREMENT & CONTRACTS. The requirements baseline contains 25 items—15 are Critical. 

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The requirements baseline contains 25 items—15 are Critical

Critical items are basic operating prerequisites

Contract package, version integrity and signature authority

Supplier due diligence and document assurance

Variation/work-at-risk and post-award obligation controls

Clear owner, funding and proof-of-fit evidence for each item

No Critical requirement should remain a “roadmap assumption.”

EMEA PROCUREMENT & CONTRACTS. The common procurement-industry SRM model is end-to-end. 

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The common procurement-industry SRM model is end-to-end

SRM lifecycle stage Standard capability Control purpose 1. Prequalification & onboarding Qualification, risk checks, documents, approvals, expiry and re-screening Approved suppliers only; evidenced eligibility 2. Sourcing, evaluation & award Controlled RFP, bids, clarifications, technical/commercial evaluation and award Fair award, approvals and complete audit trail 3. Contract lifecycle management Authoring, negotiation, approvals, signature, version lock and obligations Only approved terms become contractual commitments 4. Post-award execution & compliance OPO/PO linkage, variations, milestones, invoices, notices, insurance and bonds No work-at-risk; financial and contractual control 5. Performance, scorecards & improvement Performance evaluations, scorecards, corrective actions, risk and issue history Objective supplier management and renewal evidence 6. Renewal, closure & lessons learned Renewal decision, final obligations, close-out, supplier scorecard and lessons learned Closed audit record and continuous improvement

Enabling capabilities—supplier portal, OCR/IDP, market intelligence and governed AI—support every stage, but do not replace commercial judgment, technical evaluation or delegated authority.

EMEA PROCUREMENT & CONTRACTS. A modular architecture protects EMEA fit while retaining current investment. 

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A modular architecture protects EMEA fit while retaining current investment

Request, sourcing, approvals, supplier record, ERP handoff

CLM • OCR/IDP • EMEA risk intelligence • supplier collaboration

Decision intelligence & control analytics

Market data • governance dashboards • permissioned AI

Accept each component only after EMEA proof-of-fit confirms required controls, data coverage, integration, ownership and dated delivery.

EMEA PROCUREMENT & CONTRACTS. Move from tentative dates to funded, accepted commitments. 

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Move from tentative dates to funded, accepted commitments

Confirm Critical scope, owners, risk route and form requirements.

Prove RFP controls, evaluation segregation, BAS/DAF routing and dashboards.

Deliver onboarding baseline; approve data and due-diligence architecture.

Decide CLM; connect post-award controls, performance and collaboration.

Roll out B&I/ERP dependencies; pilot OCR/IDP, AI and market intelligence.

Manual forms, registers, approvals and evidence packs remain mandatory; no control is deemed automated merely because it appears in a roadmap.

EMEA PROCUREMENT & CONTRACTS. Scenario C is recommended—provided Critical requirements pass proof of fit. 

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Scenario C is recommended—provided Critical requirements pass proof of fit

Scenario Meaning Assessment A — Accept two models Onboarding attachments + limited sourcing; retain manual workarounds. Not acceptable as end state B — Extend configuration Add forms, routing, evaluation, alerts and reporting inside current platform. Mandatory proof-of-fit workstream C — Conditional core + ecosystem Use Ariba where proven; integrate CLM, OCR/IDP, EMEA risk, collaboration, B&I/ERP and data. Recommended target scenario D — Replacement assessment Evaluate alternatives if Critical requirements cannot be met at acceptable cost and timing. Contingency trigger

Approve Scenario C conditionally; trigger Scenario D where EMEA cannot obtain a credible, funded and dated solution for Critical items.

EMEA PROCUREMENT & CONTRACTS. Eight management actions will turn the assessment into an executable programme. 

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Eight management actions will turn the assessment into an executable programme

Acknowledge the current scope is two models—not SRM.

Approve the 25-item EMEA baseline; treat 15 Critical items as prerequisites.

Nominate owners across Procurement, Projects, Legal, Finance/AP, IT and supplier governance.

Require a dated fit-gap classification and proof-of-fit evidence for every item.

Fund and test the EMEA supplier-risk / integrity data route.

Approve the conditional-core architecture and integration governance.

Set the Scenario D trigger if Critical gaps persist at unacceptable cost or timing.

Keep interim controls mandatory until each capability is accepted live.

EMEA PROCUREMENT & CONTRACTS. EMEA requirements baseline — supplier onboarding and sourcing. 

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EMEA requirements baseline — supplier onboarding and sourcing

# EMEA requirement Priority Current position / evidence 1 Supplier enquiry/request initiation with EMEA routing, required fields, status and reminders Critical Tentatively planned Q1 2027 2 Registration with country-specific documents, validation and duplicate prevention Critical Tentatively planned Q1 2027 3 Financial checks, risk tiering, approvals and periodic review Critical Not confirmed 4 EMEA-fit due diligence: ownership, sanctions, adverse media, risk scoring and re-screening Critical Current tools not suitable; solution gap 5 NDA execution and evidence before confidential information is released High Not confirmed 6 Controlled RFP request, review and release with scope, budget, bidder and approval gates Critical No confirmed delivery date 7 Controlled bidder clarification channel High Not confirmed 8 Secure time-locked tender submissions with restricted access and receipt evidence Critical Not confirmed 9 Separate technical and commercial evaluation with role-based access and scoring Critical Partially available; unproven for EMEA design

Source: consolidated EMEA comparison matrix and preliminary SAP Ariba Sourcing assessment.

EMEA PROCUREMENT & CONTRACTS. EMEA requirements baseline — governance and contract execution. 

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EMEA requirements baseline — governance and contract execution

# EMEA requirement Priority Current position / evidence 10 Commercial evaluation, BAS and negotiation-record workflow Critical Not confirmed 11 Terms-and-conditions acknowledgement and controlled deviations process Critical Not confirmed 12 Evaluation-completion gate, event closure evidence and tender feedback High Not confirmed 13 Digital NCSJ, SSJ, PWP and insurance-waiver forms with threshold/location approvals Critical Not confirmed 14 DAF package completeness gate, including PM and Contract Reviewer validation Critical Not confirmed 15 Final contract package, locked final version and signature-authority workflow Critical Contract request mainly archival 16 Contract-to-OPO/PO linkage plus controlled variations and change approvals Critical Not confirmed 17 Contract obligations, notices, renewals and expiry alerts with escalation High Not confirmed 18 Supplier performance feedback, corrective actions and performance history High Not confirmed

EMEA PROCUREMENT & CONTRACTS. EMEA requirements baseline — post-award, invoicing and intelligence. 

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EMEA requirements baseline — post-award, invoicing and intelligence

# EMEA requirement Priority Current position / evidence 19 Insurance-certificate capture, expiry alerts, reminders and escalation/hold rules Critical Not confirmed 20 Supplier invoice upload portal with validation, status visibility and PO/contract reference High Not confirmed; dependent on Buying & Invoicing 21 Invoice approval with compliant two-way/three-way matching and exception controls Critical Not confirmed; dependent on Buying & Invoicing 22 OCR/IDP to extract, validate and structure supplier and contract data Medium Not confirmed 23 Governed AI for comparison, drafting and risk signals, with human approval and traceability Medium Not confirmed 24 Secure two-way supplier communications, tasks, document requests and status tracking High Not confirmed 25 Market intelligence, cost benchmarks and commodity insights Medium Not confirmed

EMEA PROCUREMENT & CONTRACTS. Standard SRM model: Ariba coverage versus operating need. 

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Standard SRM model: Ariba coverage versus operating need

Confirmed in Ariba: supplier onboarding with manual attachments.

Confirmed in Ariba: limited sourcing workflow; controls require proof-of-fit.

Partially covered: contract creation only; full CLM is not confirmed.

Costpoint intended: OPOs and invoicing; continuing controls must be demonstrated.

Not covered: scorecards, performance, closure and lessons learned.

Risk intelligence, supplier collaboration, OCR/IDP, governed AI and market data are outside the confirmed Ariba scope. No capability is assumed until it is proven in the approved model.

EXECUTIVE DECISION SHEET. Final summary — confirmed SAP Ariba/Costpoint model versus EMEA needs. 

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Final summary — confirmed SAP Ariba/Costpoint model versus EMEA needs

Capability Confirmed operating model What EMEA exactly needs Required disposition Supplier onboarding Ariba model 1: onboarding; manual attachments / evidence requirements remain. Country-aware, risk-tiered, verified onboarding with expiry/revalidation. Critical: prove automation and EMEA data/risk fit. Sourcing & RFP Ariba model 2: limited sourcing and contract creation; full sourcing controls remain to be proven. Guided intake, forms, evaluation segregation, closure and audit trail. Critical: establish Q4 2026 control baseline. Contract creation & lifecycle Contract created in Ariba; no further Ariba lifecycle controls are confirmed after handoff. CLM, redlines, deviations, final version lock, obligations and renewal. Critical: decide native CLM vs specialist integration. Post-award transactions & controls Costpoint is intended system after contract creation: OPOs, invoicing and continuing controls. Connected OPO/invoice processes plus proven controls for variations, notices, performance, renewals and closure. Critical: demonstrate Costpoint process, controls, ownership and complete audit linkage. Risk, OCR, AI & market data Not evidenced in current operating design; external tools not suitable alone. EMEA data coverage, document intelligence, governed AI, supplier collaboration and analytics. High/Critical: integrate fit-for-purpose services after validation.

This is a split-process model—not end-to-end SRM. Accept only when every Costpoint-owned control is proven, with a funded solution for any remaining SRM gap.

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