Level 2

[Audio] Level 2. Level 2.

[Audio] Unit Details WA07 ICT Skills: 19 Basic ICT Skills Use word processing software to produce routine and non-routine document LO2.22 Demonstrate an understanding of word-processing software and the ability to apply these understanding in producing routine and non-routine documents for business purposes, using various tools and techniques..

[Audio] Route Map Creating your own document Microsoft Office Creating professional documents.

[Audio] Microsoft Office Microsoft (Office) Word: commercial word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. A word processor is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable..

[Audio] Microsoft Office Word Word is a tool that helps you create documents quickly with a professional look. You should follow four steps to produce quality documents: 1. Plan and create 2. Edit 3. Format 4. Print You will create documents most efficiently if you plan the content before you enter any text. You need to know what you need to tell your audience. State the information clearly and organize your material logically..

Microsoft Word Environment Start. Microsoft Word automatically opens a blank document when you start the program. Start All Programs  Microsoft Office.

Microsoft Word Environment. Word 2016: Getting Started with Word.

Create a new document in Word. To Create a New, Blank Document: Click the File tab. Click New. (Optional) Select or search for a template category. (Optional) Select or search for a template category. Select a template. Click Create..

[Audio] Enter text in a new document When typing, do not press the Enter key at the end of each line: the insertion point will automatically move to the next line when you reach the end of the current line. Only press the Enter key when you want to begin a new paragraph. This will create a new line or add a blank line. To correct an error, place the insertion point to the right of the error and then press the Backspace key. This will erase any characters and spaces to the left of the insertion point..

[Audio] Exercise: Write the following text: Chris Hamilton 555 Plaza Avenue Middleton Office Administrator California Division 20981 West Pacific Boulevard Valley View, CA 08765 Dear Office Administrator, West Coast Sales is constantly growing. To help us move into the 21st century, the company is using the best tools available: from the telephone system in the customer service section to the Word Processing technology used in our offices. There are many features you are sure to appreciate. If you liked version 2000, you will be inspired with Microsoft Word 2003. I will be leading the effort to get everyone familiar with the use of the software. Look for communications from me every week..

Microsoft Word Environment Save a file. Step 1: Click on the File Menu. Step 2: Go to the Save or Save As button provided. Step 3: Select the location where you want the file to be saved. Step 4: Provide a name to the file or use the default one. Step 5: Click on the Save button.

[Audio] The difference between Save and Save as Save will save your current state Save as will allow you to change parameters Therefore, if you had a text document or a picture open, save would save it in its current state (same format, appearance and so on), but save as would allow you to change its name or, in the case of a picture, it would allow you to transfer it into another file type (ABC instead of abc, for example)..

[Audio] Save, close and open a document When you create a document, and then save it as a Word file, you can share it with your colleagues and re-use it more than once. Click the Microsoft Office Button and then click Save as. In the File name box, type a file name, or do nothing to accept the suggested file name. In the Save as type list, click Word Template, and then click Save..

[Audio] Save, close and open a document Opening a document To open a Word document, take the standard route - click the Office button and choose Open. Closing a document To close a Word document, save your file and use one of these techniques: Click the Office button and choose Close on the drop-down list. The Word program remains open, although the documents closed. Click the Close button marked with an X in the upper-right corner of the Word window. Clicking the X button closes Word as well as your document..

[Audio] Select and Format text Change Font Typeface and Size To change the font typeface: Click the arrow next to the font name and choose a font. Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface..

[Audio] To change the font size: Click the arrow next to the font size and choose the appropriate size, or Click the increase or decrease font size buttons.

[Audio] Select and delete a text You can use different methods to select text with the mouse or keyboard. Use the mouse to quickly select any amount of text - a letter, a line, or the entire document. To select a single line or more lines, click in the selection bar, which is the blank space in the left margin where the cursor turns into an arrow. After the text is selected you can perform many actions, including deleting the highlighted text by pressing the Delete key..

[Audio] Select and Format text Cutting or copying and then pasting text is another way to move text from one location to another. Cutting text removes it from its original location Pasting places it in a new location Copying leaves the text in its original location, but places a copy of the text in the new location when you paste Cut and copied items are stored on the Clipboard..

[Audio] Formatting a Paragraph The paragraph formatting in MS Word includes indentation and protrusions. In addition, one can create lists with dots and numbers, change the distance between the lines, change the distance before and after the paragraph, and align the paragraph. The paragraph formatting can be done: With the use of the appropriate tools With the use of the Paragraph Dialog Box Launcher.

[Audio] Formatting a Paragraph. Formatting a Paragraph.

[Audio] Templates You can use templates to: Create a typesafe collection class (for example, a stack) that can operate on data of any type. Add extra type checking for functions that would otherwise take void pointers. Encapsulate groups of operator overrides to modify type behavior (such as smart pointers)..

[Audio] Advantages of templates. Advantages of templates.

[Audio] Methodological Tool I Creating professional documents.

[Audio] Revision questions Describe the functionality of a word processor and list situations where it is useful. Identify the functionalities of a word processor that are necessary for the production or amendment of simple documents Describe why one can use templates and list the advantages of using templates.

[Audio] Tables Introduction A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data In this lesson, you will learn how to convert text to a table, apply table styles, format tables, and create blank tables..

[Audio] Title Inserting and modifying tables Place your insertion point in the document where you want the table to appear. Select the Insert tab. Click the Table command. Hover your mouse over the diagram squares to select the number of columns and rows in the table. Click your mouse, and the table appears in the document. You can now place the insertion point anywhere in the table to add text..

[Audio] Creating tables in Word Go to Insert 2. Choose → Table.

[Audio] Go to Insert 2. Choose → Table Choose as many rows and columns as you need.

[Audio] Tables To convert existing text to a table: Select the text you want to convert. Select the Insert tab. Click the Table command. Select Convert Text to Table from the menu. A dialog box will appear..

[Audio] Tables Inserting and modifying tables Choose one of the options in the Separate text at: section. This is how Word knows what text to put in each column. Click OK. The text appears in a table..

[Audio] Customising your table Customise your table through the “design” and “layout” tabs You can change colours, text positioning, sort information and even include formulas.

[Audio] Customising your table: Design tab basics Colour schemes Shading and borders (colours, thickness, etc.) you can highlight a single cell and change its shading.

[Audio] Borders customisation Visibility of different borders.

[Audio] Borders How many borders visible? borders colours borders thickness.

[Audio] Customising your table: Layout tab basics Sorting alphabetically or otherwise Insert new rows/columns, splitting cells, table, autofit Distribute selected rows and columns evelny Text positioning.

[Audio] Headers and footers 1. Again, go to Insert, choose header or footer How to Insert Headers and Footers in Microsoft Word How to Insert Headers and Footers in Microsoft Word.

[Audio] Headers If you choose the first option, this will happen: You can type there and the text will appear in every page of the document or section Remember, you can access header or footer by double clicking also.

[Audio] Footers The footer works the same way You can either insert page numbers in the header or footer of your document, by simply clicking “page numbers” and choosing the location you prefer.

[Audio] Endnotes and footnotes Go to references tab Choose footnotes or endnotes Note that the number will appear wherever the cursos is located!.

[Audio] Customising your table Customise your table through the “design” and “layout” tabs You can change colours, text positioning, sort information and even include formulas.

[Audio] Captions You can enter captions in order to indicate the location of a figure, table, or graph Stay on references tab and click on insert caption This will appear:.

[Audio] You can type the name of the object in the “caption” window First, you need to select the type by selecting the drop-down menu in the “label” window (Table, Figure, Equation) You can also define a new label, y clicking th “new label” button.

[Audio] Mail merge A merge generally takes two files: a main document and a data source file. The main document contains the standard text and/or the fields tha identify where variable information will be inserted during the merge. The data source file contains the variable information that will be inserted into the main document..

[Audio] Mail merge 1. Choose type of document. Mail merge.

[Audio] 2. Select recipients Next: Write Your Letter.

[Audio] 3. In case you need to type a new list, type the entries one by one and each time click on “new entry”.

[Audio] Preview your letter and click Next: Complete the merge 4. Preview your letter and click Next: Complete the merge.

[Audio] Spelling and grammar Did you notice that the word “sdsvv” is underlined with a curly red line? This means it is not recognised by the dictionary as correct! If the curly line is green, it indicates a grammar error 1. Go to the “review” tab.

[Audio] Methodological Tool I Creating your own document.

[Audio] Questions How can we include a footnote in a word document? How can we draw a table? What are the necessary functions of word for the production of non routine documents?.