Back to School

[Virtual Presenter] This is the Back to School DOE RBT Onboarding Training for the School Year 25-26. Our goal is to ensure that all educators have the necessary knowledge and skills to support the academic and social-emotional growth of both new and current students. During this training, we will cover essential topics and best practices to guide you in your role as an Other teacher. Let's start our journey towards a successful school year..

[Audio] Today, we will be going over the table of contents for our DOE RBT Onboarding Training for the 2025-2026 school year. This training is designed to provide all the necessary information and resources to successfully onboard new employees. Slide number 2 covers the first two sections of our table of contents - 01 and 02. These sections include general reminders and our policies and procedures. It is important to review and understand these sections as they provide the foundation for the rest of the training. In the general reminders section, we will go over important information such as dress code, punctuality, and confidentiality. The policies and procedures section will cover specific protocols and guidelines for tasks such as filing paperwork, requesting time off, and handling confidential information. It is crucial to be familiar with these rules and expectations in order to maintain a professional and respectful work environment and ensure smooth operations and compliance with regulations. Throughout the training, you will see how these first two sections tie into the rest of the content and why they are crucial in the onboarding process. Paying close attention and taking notes is important. Let's now move on to the next slide for more information on the remaining sections of our table of contents. Keep up the great work and see you in the next section..

Table of Contents. 4. RBT Support. 5. Resources.

[Audio] This slide will cover some important reminders for all members of the DOE RBT teams. These include the DOE RBT Teams Group Chat, DOE Subline, and DOE Culture Group Chat. These resources are essential for staying connected and up to date with important information related to your role as an RBT. The DOE RBT Teams Group Chat is a communication platform for team members to stay in touch, share ideas, ask questions, and receive updates. It is crucial to regularly check this chat and participate in discussions to stay connected and informed. The DOE Subline provides support and guidance for RBT members and is a valuable resource for addressing any questions or concerns. The DOE Culture Group Chat is dedicated to promoting a positive and inclusive culture within the RBT teams. By actively participating in this chat, you can collaborate and share ideas on how to create an inclusive and supportive environment for all team members and students. Remember to use these resources and engage with your team and the wider DOE community. Please proceed to the next slide for more information..

[Audio] Slide number 5 will cover the DOE RBT Teams Group Chat and the DOE Subline. These are important platforms for RBTs to communicate with their team members. Each RBT will have their own group chat to address concerns, questions, and case needs. This promotes open communication and ensures everyone is updated. The DOE Subline allows RBTs to post and pick up sub sessions, providing flexibility for the team in case of scheduling conflicts. It is crucial for RBTs to be informed about sub sessions and communicate any changes with each other. In summary, the DOE RBT Teams Group Chat and the DOE Subline are crucial for effective communication and coordination within the team. Remember to use these platforms to stay connected and informed. We will now move on to our next topic on general reminders..

[Audio] We will now turn to slide 6, which covers DOE scheduling and other important topics. The DOE scheduling process is crucial for the smooth operation of our schools. It involves managing staff schedules and arranging for substitutes to cover absences. Callouts and cancellations are unexpected situations that can disrupt the school routine. We will discuss the proper procedures for handling these situations to minimize any negative impact. We also need to be aware of school breaks and ESY, a program for students with disabilities who may need extra instruction. Lastly, we will briefly discuss the importance of having capable substitutes to ensure continuity in student learning and school operations. This concludes our discussion on DOE scheduling and other related policies and procedures. We appreciate your attention and look forward to further learning on this topic..

[Audio] Slide number 7 will cover "Callouts & Cancellations." When there are schedule changes or cancellations, it's crucial to know who to notify. You can submit a TSR for appointment cancellations or removals through the DOE Subline. This ensures that the appropriate team is informed and necessary adjustments are made. Let's now discuss reaching out to school teams. When contacting them, be sure to include the student's initials, school, date, and session start and end times. This information is important for the team to make necessary arrangements. Next, we will go over the process of scheduling and removing sessions. It's important to keep track of all scheduled sessions and remove them promptly when needed. This guarantees that students receive the necessary support and the school teams are aware of any changes. Effective communication is key for a successful onboarding process. Thank you for your attention and I look forward to the next slide..

[Audio] Slide number 8 out of 24 in our Back to School DOE RBT Onboarding Training for SY 25-26 discusses how school breaks, extended school year (ESY), and scheduling work for DOE RBT's. DOE RBT's are expected to work during school breaks if their student has ESY or if there is a substitute need in their district. ESY hours and dates are determined by each student's individual ESY criteria within their Individualized Education Plan (IEP). ESY hours can range from 2-4 hours a day and will be stated in the IEP. If there are any questions about ESY hours, the teacher can provide clarification. RBT's whose students do not have ESY have the option to work in the ACE's clinic, provide in-home sessions, or pick up sessions with the DOE. The DOE staff may also request additional hours for RBT's through the clinic or home by communicating this in the DOE Group Chat prior to a school break or ESY. RBT's will be scheduled based on their current availability for substitute sessions during school breaks. It is important for RBT's to update or remove any timestamps throughout the school year and communicate any changes to the scheduling team in the DOE Group Chat. This includes changes to start and end times, no school dates, DOE holidays, professional development (PD) days, and breaks. This concludes the information on school breaks, ESY, and scheduling. Please continue to the next slide for more onboarding training..

[Audio] During our training on the Back to School DOE RBT Onboarding program, we will now discuss slide number 9 which focuses on subbing. This slide covers the subline for the school location, session time, and student initials or name. It is important for RBTs covering sessions to refer to the main RBT on the case for a general session run down. This will help them understand the specific needs of the student and how to best support them during the session. When arriving at the school, please check in at the office to inform them of your presence. This will ensure that the school and staff are aware of your arrival. It is also essential to note that the students' program binder in the classroom contains important documents that may be needed during the session. Please familiarize yourself with its contents. When completing the Supervision Verification Form (SVF), please use a new and separate form for each student. This will help accurately track interactions with each student. Any ACE's cases that require coverage will be prioritized and covered first before assigning staff for district coverage needs. This concludes slide number 9..

[Audio] This slide covers the BACB supervision requirements for RBTs. RBTs are expected to complete a minimum of 5% of their hours per calendar month. This means at least 5 hours of direct supervision for every 100 hours. The BACB also requires a minimum of 2 face-to-face real-time contacts per month, with in-person being the preferred method. Virtual supervision is also acceptable. It is important to have at least one monthly observation of an RBT providing services, whether in-person or through virtual observation. At least one individual supervision session is required, but group meetings with up to 10 RBTs are also allowed. If you are having difficulty meeting these requirements, please ask for support through your group chat. Proper supervision is crucial for providing the best care for your clients. Moving on to ACE's requirements, it is vital to log all RBT supervision on both ACE's RBT Supervision Log and your DOE RBT Supervision Log after every session. Remember to get 5% of supervision from your DOE supervisor and 5% from your ACE supervisor for any clinic or in-home cases. Do not try to use one supervisor to fulfill requirements for the other. For your ACE RBT Supervision Log, you can list Aly as your supervisor for any supervision received through the DOE. This will help keep track of your required hours. Use your DOE Supervision Log to track DOE supervision and only record DOE supervision on that form. When submitting your SVF form for the month, include both your DOE RBT Supervision Log and your ACE RBT Supervision Log separately. That concludes our discussion on supervision requirements for RBTs. Remember to stay on top of your hours and seek support if necessary. Thank you for your attention and see you on the next slide..

[Audio] Slide number 11 out of 24. Let's take a closer look at the DOE documentation. It is important for RBTs to understand the various sections and their role in the Behavioral Intervention Plan (BIP) review. One important section is the Supportive Verification Form (SVF). It is crucial to also familiarize yourself with the frequently asked questions (FAQs) about the BIP and SVF. Another important aspect is the RBT supervision logs, which must be maintained accurately. In the event of a sentinel event, completing the form properly is crucial. This documentation is essential for student safety and the integrity of the RBT profession. It is important to review these sections and become familiar with the DOE documentation during your RBT onboarding training. We will now continue to slide number 12..

[Audio] Slide number 12 of our DOE RBT onboarding training for the 2025-2026 school year focuses on the important sections of the Behavioral Intervention Plan (BIP). The first key section is the Behavioral Operational Definitions, which clearly describes the behavior in question and ensures consistency in terminology and understanding among team members. These definitions are written in observable and measurable terms for accurate progress tracking. The BIP also includes information about the onset and offset of behaviors, providing a timeline for the team to work within. This is important to effectively implement interventions. Additionally, the BIP has a section for examples and non-examples, defining what counts as the behavior and what does not for accurate data tracking and measuring progress. Another important component is the ABA Antecedent Interventions, which prevent the behavior from occurring by modifying the individual's environment, teaching new skills, and adjusting daily routines. The BIP also outlines ABA Interventions to Increase Replacement Behaviors, using positive reinforcement and teaching new skills to replace the challenging behavior. ABA Reactive Strategies are used when the behavior is about to happen or has already occurred, focusing on addressing the behavior in the moment and preventing escalation. The Data Collection Procedures section outlines the type of data collected for the behavior and replacement behavior(s), essential for tracking progress and making informed decisions about the effectiveness of interventions. Thank you for tuning in..

[Audio] Slide 13 of our Back to School DOE RBT Onboarding Training will cover SVF Frequently Asked Questions for SY 25-26. The slide contains a table with important information on SVF's due date and times. It is crucial to submit SVF forms in your DOE group chat by the last day of the month. The forms must match the CR timestamps, and any discrepancies should be addressed with Chantell Braceros in the student teams chat. When scanning SVF forms, use apps like CamScanner or the Apple Notes app, and remember to track and have daily sessions signed by DOE personnel. For subs on a student, use a separate form for each. DSS is used for direct implementation of ABA services, and CS for classroom support. It is important to start a new form each month and scan each page individually with a clear image. This concludes our discussion on SVF FAQs, see you on the next slide.".

[Audio] Today, we will be discussing an important aspect of the RBT onboarding process - the SVF Form Example #1, specifically focusing on DSR without any administrative time. This example will help us understand the roles and responsibilities of a Registered Behavior Technician in the school setting. The SVF Form, or the Service Verification Form, is a crucial document that must be completed accurately and in a timely manner. This form helps track the services provided by the RBT and ensures that the hours are billed correctly. In this example, we will learn how to properly document direct service hours without any administrative time. First, direct service hours refer to any direct interactions with the student, such as delivering behavioral interventions, conducting assessments, or collecting data. It does not include any time spent on paperwork, meetings, or training. The example on the slide shows that the RBT spent 3 hours with the student, delivering behavioral interventions, without any administrative time. This is ideal and should be documented as such on the SVF Form. It is crucial to accurately document direct service hours as it impacts the billing process and is a reflection of the services provided to the student. Inaccurate or incomplete documentation can lead to payment delays and legal implications. To summarize, understanding and documenting direct service hours on the SVF Form is a critical part of the RBT onboarding process. It ensures proper tracking and billing of services, ultimately helping provide effective treatment to students. Please continue to the next slide for further training on the SVF Form..

[Audio] This presentation will discuss an example of an SVF form for DSR and admin time. SVF, or School Visit Form, is used by RBTs to track the time spent on school visits. The form includes the date, school name, time in and out, total time spent, and notes or observations. This particular example is for DSR and admin time, which are individuals designated by the school to communicate with the RBT and oversee their visits, and any time spent on paperwork or administrative tasks related to the school visit. The form has specific sections for each, making it easy to track and differentiate. This is especially useful for reporting and analyzing data from the RBT's visits to different schools. It is important to note that the SVF form is a crucial part of the DOE RBT onboarding training for the 2025-2026 school year, ensuring proper communication and organization between the RBT and designated school representatives, as well as accurate tracking of time spent on school visits. Depending on the specific needs and procedures of the school, the SVF form may vary, but the basic format and information will remain the same. With a better understanding of the SVF form for DSR and admin time, we will now move on to discuss the SVF form for direct service hours..

[Audio] The SVF Form Example #3 covers DSR, Admin Time, and CS for Leeward schools. The Student Vitality Form is an important document for teachers and administrators, allowing for tracking and monitoring of students' progress and well-being throughout the school year. Example #3 focuses on DSR, Admin Time, and CS. DSR is where attendance, behavior, and academic performance are recorded daily. This information helps identify areas for improvement. Admin Time tracks time spent on administrative tasks and allows for adjustments in time management. CS documents community service activities to promote civic responsibility and well-rounded individuals. Please become familiar with this form and ensure its accurate and regular completion. The information collected is essential in supporting students' overall well-being and success. Let's move on to the next slide for further examples and guidance on the SVF Form..

[Audio] Today, we will be discussing an important form that you will encounter as a teacher, the SVF Form Example #4. This form is specifically for DSS Subbing on a case. It is crucial for teachers to understand the purpose and importance of this form. It is important for teachers to know how to properly fill out this form when a student is unable to attend school due to a disability. The form documents the reason for their absence and any necessary accommodations or modifications. Every student is unique and may require different accommodations based on their specific needs. This form allows teachers to communicate those needs and ensure that the appropriate support is provided for each student. It is not limited to just students with disabilities, as it can also be used for any extended absences. The goal of this form is to ensure equal access to education for all students. As a teacher, it is your responsibility to familiarize yourself with this form and fill it out accurately and in a timely manner. Please review this form and reach out to your supervisor or the special education department with any further questions. This concludes our discussion. Thank you for your attention and dedication to learning about the SVF Form Example #4..

RBT Supervision Log Example. [image].

[Audio] Slide number 19 discusses sentinel events, which are any occurrence that poses a risk of physical or psychological harm to a student. These events can include student injuries, risks of harm, or the use of QBS physical management procedures. However, they can also be used for concerns such as issues with service minutes or staff not properly following IEPs or BIPs. It is important to understand this concept for the safety and well-being of our students. Let's keep this in mind as we strive to create a positive and inclusive learning environment. Now, let's move on to the next slide..

Sentinel Event Instructions. [image].

Sentinel Event Form Example. [image].

[Audio] Today we will discuss the importance of collaboration and support within our school community. Slide number 22 will focus on two key individuals available for support and assistance throughout the school year: #1 Ui and #2 Stanley. Mrs. U'i is the primary point of contact, with #2 Stanley available when she is not. They will also monitor group chats and provide support as needed for efficient communication. Our dedicated resources, #1 Ui and #2 Stanley, are here to help teachers navigate challenges and excel in their roles. Let's work with them to create a supportive and collaborative environment for students. We will now continue with the remaining slides of our training. See you on the next slide..

[Audio] Next, we will discuss our twenty-third slide, which focuses on resources for RBT onboarding. Onboarding new employees can be a difficult and time-consuming process. Having the right resources in place is crucial for ensuring a smooth and efficient onboarding experience. One important resource available to us is the RBT Supervision Calculation Guide. This guide provides a step-by-step process for determining the appropriate amount of direct and indirect supervision needed for RBTs. This is essential for remaining compliant and ensuring our RBTs receive the necessary support and guidance. Additionally, we have the DOE RBT Resource Folder which contains a wealth of information and materials to aid in the onboarding process. This includes training resources, templates, and other helpful tools. To kick off the new school year, we also have the Start of the Year Powerpoint. This presentation covers important information for new RBTs, such as expectations, procedures, and goals for the upcoming year. It is a valuable tool for orienting new employees and setting them up for success. With these resources, we are confident that our RBT onboarding process will be a success and our new employees will feel prepared and supported as they begin their journey with us. Let's move on to our final slide and conclude this training. We appreciate your attention and dedication to our onboarding process..

[Audio] I am grateful for your participation in this journey as we conclude our Back to School DOE RBT Onboarding Training for the 25th and 26th school years. As we reach the end of our presentation, I would like to take a moment to reflect on the upcoming school year and how we can make it a successful one. Throughout the 23 slides, we have covered important information, from understanding the DOE's policies and procedures to learning about the roles and responsibilities of being an RBT in the school setting. We hope that this training has equipped you with the necessary tools and knowledge to excel in your role and support the students in your care. As we approach the new school year, it is crucial to remember the phrase "Let's Have a Great School Year!" This simple statement serves as a reminder to continuously strive for excellence in our work and create a positive learning environment for our students. Let us not forget that we all play a critical role in the education and development of our students. As RBTs, we have the unique opportunity to make a difference in the lives of the students we work with. Let's use our skills and knowledge to empower them and help them reach their full potential. I hope this training has been informative and beneficial for you. Thank you for your attention and dedication throughout this presentation. I wish you all a successful and fulfilling school year ahead. Let's make it a great one!.