QMS INTERNAL AUDIT FOR CENRO REAL

[Audio] We would like to present the QMS Internal Audit Report for CENRO Real prepared and submitted by CENRO Tayabas Internal Auditors. The audit was conducted on February 19 to 20, 2024.

[Audio] Here are the Internal Auditors of CENRO Tayabas, headed by LMO 1 Joana Marie Sangcap and the members are Forester Nerolyn Nova and Admin Officer II Donna Lane Dooc.

[Audio] We conducted our opening meeting on February 19, 2024 which was attended by the Section Chiefs of RPS, MES, CDS and PSU. During the meeting the team presented the objectives of the conduct of QMS Internal Audit and the audit plan..

[Audio] Here are the opportunities for improvements that were observed by the team..

[Audio] Number 1. The application for leave has no initial/signature of the receiver..

[Audio] Next, Number 2. It was observed that the collection for the Certification of Land Status/Land Verification is Php 86.00. Fifty pesos was for the certification and the additional thirty six pesos was for the oath fee. Same amount was collected for the Issuance of A&D Certification..

[Audio] Then, Some Official Receipt issued to client have no signature or date..

[Audio] Number 4. Most of the documented information are with incomplete details such as signatures and dates..

[Audio] Number 5. The checklist was present on the PACD but most of the processes/services filed have no checklist attached. Number 6. NO trip ticket and Requisition Issue Slip (RIS) were filed in the Office, accordingly these documents were attached to the vouchers submitted to PENRO. For the review of IPCR it was observed that one of the personnel have perfect rating for a certain activity but upon checking, said personnel did not submit any report, hence the rating should not be 5..

[Audio] Then For the Prompt Disposition of Administrative Confiscation Proceedings (ACP) of Illegal Forest Products, it was observed that the ACP for the abandoned forest products last January 18, 2023 was only reflected on their October Report. Based on RMC 2023-04 the ACP Case folder shall be endorsed to the Regional Office within six months..

[Audio] Number 9. There are some discrepancy on the file submitted and the date received by the office. As you can see the date of the subscribe was on February 1, 2023 but the date received was January 16, 2023..

[Audio] And lastly, Geotagged photos of inspection in RFPA at FPA not conform with the final report. Also, Some of the applications were not processed on the prescribed turn around time. And The Cadastral Maps were not stored in a secured place..

[Audio] Now let's proceed to the POSITIVE OBSERVATION AND GOOD PRACTICES..

[Audio] All sections/units have a proper filing of documents, hence we can easily retrieve necessary documents needed during the audit. And the files in the Records Unit were properly labelled..

[image]. [image]. [image]. [image] FY 2023 WORK AND FINANCIAL PLAN.

Citizen’s Charter, Mandate, Mission and Vision, and Core values are posted on the Bulletin board..

[Audio] These are the photos during the conduct of closing meeting in CENRO Real. The Audit team presented their findings during the two-day audit..

[Audio] That would be all and Thank you.. Thank you!!!.