BSBWHS411 Implement and monitor WHS policies, procedures and programs

[Virtual Presenter] This training video is about BSBWHS411 - Implementing and monitoring WHS policies, procedures, and programs. As a teacher in higher education, my aim is to provide useful knowledge and practical techniques for understanding and implementing workplace health and safety policies. During this presentation, we will explore the significant role of WHS in the workplace and the effective ways to monitor and manage these policies for a safer and healthier work environment. Let's begin and prioritize safety in our workspaces..

[Audio] Today's training will focus on Section 1 and 2 of the BSBWHS411 presentation, which covers information and training, as well as hazards and risks. It is crucial for our organization to have a clear understanding and proper implementation of WHS policies, procedures, and programs in order to ensure the safety and well-being of individuals in the workplace and promote a positive and productive environment. Section 1 will provide information on the importance of WHS policies, procedures, and programs, relevant legislation and regulations, as well as the responsibilities and obligations of both employers and employees. It is important for all members to have a thorough understanding of this section to effectively implement these policies, procedures, and programs. Moving on to Section 2, we will discuss hazards and risks in the workplace, including identification and assessment of potential hazards and strategies for managing and controlling them. It is crucial for everyone to be aware of potential hazards and know how to properly assess and manage them to prevent accidents and create a safer and healthier working environment. By the end of this training, you will have a deeper understanding of the importance and implementation of WHS policies, procedures, and programs, as well as strategies for managing workplace hazards and risks. It is our responsibility to prioritize the safety and well-being of ourselves and those around us. Let's continue with the presentation..

[Audio] Section 1 of our presentation is focused on the critical topic of information and training for workplace health and safety. It is our responsibility as an organization to ensure that our employees are well-informed and equipped with the necessary knowledge and skills to maintain their safety and well-being at work. Understanding the hazards and risks associated with their roles, as well as the relevant policies and procedures in place to mitigate these risks, is crucial for all employees. Effective training also enables employees to identify potential hazards and take necessary precautions in their daily tasks. Our duty is to provide timely and adequate training to all employees, regardless of their position or experience level, in order to create a safe and healthy work environment for everyone. By consistently providing comprehensive training, we can foster a culture of accountability and safety within our organization. It is also a legal requirement for all employers to provide their employees with the necessary information and training to fulfill their obligations under workplace health and safety laws. As a higher education institution, we recognize the value of continuous learning and the significance of staying up-to-date with the latest WHS policies and procedures. This is why we are dedicated to offering comprehensive and relevant training to our employees, equipping them with the necessary skills to handle any potential hazards in the workplace. In conclusion, Section 1 of our presentation stresses the significance of information and training in promoting a safe and healthy workplace. As an organization, it is our responsibility to provide our employees with the necessary knowledge and skills to prevent workplace accidents and support the well-being of our employees..

[Audio] This is a training course on implementing and monitoring WHS policies, procedures, and programs. This module, slide number 4 out of 42, is based on the national unit of competency BSBWHS411. The purpose of the course is to provide a comprehensive understanding of WHS requirements, including managing information and training, as well as procedures for controlling and maintaining records of hazards and risks. Throughout the training, we will use the term "PCBU" to refer to an employer and "worker" to refer to an employee. It's important to note that "Occupational Health and Safety" and "Work Health and Safety" can both be used in the workplace, but for this training, we will use "WHS". By the end of this course, you will have a strong understanding of how to implement and monitor WHS policies, procedures, and programs to comply with legislative requirements. This knowledge is essential in creating a safe and healthy work environment for you and your colleagues. Let's continue to the next slide to learn more about this topic..

[Audio] Today's training will be focusing on implementing and monitoring Work Health and Safety (WHS) policies, procedures, and programs. Slide number 5 will cover the changes in WHS legislation in Australia. This legislation was implemented on 1st January 2012 in response to industry requests for more consistency across the country. The aim was to simplify and streamline WHS laws to make it easier for businesses and workers to understand and comply with their obligations. Under this harmonised legislation, all businesses are expected to adhere to certain key principles to promote a safe and healthy work environment. These include taking a proactive approach to identifying and managing risks, consulting with employees on safety matters, and continuously monitoring and reviewing WHS policies and procedures to ensure their effectiveness. Adopting a national approach to WHS allows for better consistency and understanding of requirements across all industries and jurisdictions. It also reduces the administrative burden for businesses operating in multiple states and territories. In summary, the implementation of nationally harmonised WHS legislation is a significant step towards promoting a safer and healthier work environment for all Australians. Not only does this benefit workers, but it also promotes a more streamlined and consistent approach to WHS for businesses..

[Audio] This training video is about BSBWHS411, Implement and monitor WHS policies, procedures and programs. It will cover the key provisions of relevant legislation that may impact business operations. Understanding this information is crucial for ensuring the safety and well-being of employees. Slide number 6 discusses the different types of legislation that should be considered, such as environmental legislation, anti-discrimination laws, privacy laws, and common law duties. To begin, environmental legislation protects and preserves the environment through regulations on waste management, emissions, and pollution control. It is important for businesses to comply with these laws to maintain a healthy and sustainable environment. Additionally, anti-discrimination laws ensure that all individuals are treated equally and fairly, regardless of their race, gender, age, or any other factor. As an employer, it is your responsibility to create an inclusive workplace and prevent any form of discrimination. Privacy laws protect personal information and regulate its collection, storage, and use. This is particularly important for businesses when handling their employees' sensitive personal information. Finally, common law duties refer to the legal responsibilities that employers have towards their employees, including providing a safe working environment, conducting risk assessments, and implementing control measures to prevent workplace hazards. It is crucial to understand these key provisions of legislation for the success of the business and the well-being of employees. It is important to stay updated on any changes or updates to these laws and ensure compliance to maintain a safe and respectful workplace. Please continue to the next slide for more information..

[Audio] Today's training video topic is BSBWHS411, Implement and Monitor WHS Policies, Procedures, and Programs. We will be discussing slide number 7, which focuses on Australia's main national environment law, the Environment Protection and Biodiversity Conservation Act of 1999. This legislation was created to protect and manage nationally significant matters, including world heritage properties, national heritage places, and wetlands of international importance. It applies to anyone whose activities may have a significant impact on these protected matters. This includes landowners, developers, farmers, and state, territory, and Commonwealth agencies. The federal government has a specific responsibility to enforce these regulations and it is important for businesses to comply with the EPBC Act, as well as any additional state and territory acts. Failure to comply can result in serious consequences. Businesses should consult with the federal environment minister to determine if their activities require an assessment process. In addition, businesses involved in importing or exporting certain products may need licenses or permits. Our training will continue to explore the requirements and responsibilities set forth by the EPBC Act..

[Audio] Slide number 8 of our presentation on BSBWHS411 will cover the topic of unlawful discrimination in the workplace. Unlawful discrimination is the unfair or unfavorable treatment of individuals or groups based on their race, color, national or ethnic origin, gender, pregnancy, marital status, age, disability, religion, sexual preference, trade union activity, or any other characteristic specified in anti-discrimination or human rights legislation. Both federal and state laws protect individuals from discrimination in the workplace. This can happen during recruitment, determining terms of employment, training opportunities, and decisions for transfer or promotion. Individuals have the right to file a complaint if they feel they have been discriminated against. It is our responsibility as employers to ensure a discrimination-free workplace where all individuals are treated equally and fairly. This not only creates a positive and inclusive work environment, but also aligns with our society's laws and values. In the next slide, we will discuss the consequences and prevention of workplace discrimination. Thank you..

[Audio] Our topic for today is federal and state laws and regulations that pertain to privacy in the workplace, specifically in relation to health and safety. These laws are put in place to safeguard personal information obtained during work activities, such as injuries and illnesses, whether work-related or not. It is crucial for this personal information to remain confidential and for measures to be implemented to ensure its protection. This is not only a legal requirement, but also an ethical responsibility we have towards our colleagues and employees. As part of implementing and monitoring workplace health and safety policies, procedures, and programs, you may also need to explain to others the requirements for keeping records of occupational injuries and diseases. It is important to note that each state and territory may have slight variations in this legislation, so it is essential to stay updated and provide accurate information to those seeking guidance. As professionals, it is our duty to comply with these laws and regulations and prioritize the safety and privacy of our colleagues at all times. Thank you for your attention and let's proceed to the next slide..

[Audio] Today's lesson will cover WHS legislation and the responsibilities of PCBUs. PCBUs have a duty to protect all persons at the workplace, including workers, contractors, and the public, from any potential health or safety risks. This can be achieved by minimizing or eliminating risks whenever possible. However, specific laws and regulations may also apply to PCBUs based on their industry or location. It is important for PCBUs to be aware of and comply with any industry-specific laws that may affect their workplace and employees. Moving on to slide 10, PCBUs must take certain actions to promote worker health and safety. This includes monitoring the health of workers, exchanging information about risks and controls with WHS representatives and workers, and working closely with them to resolve any WHS issues. Likewise, workers also have a responsibility to maintain a safe workplace. This can be done by communicating with management through a defined system or having a WHS representative present when raising any WHS issues. Workers should also follow any safety measures in place, such as using personal protective equipment and following safe operating procedures. Workers should also exchange information about risks and controls with their PCBU and WHS representative and work together to resolve any issues in accordance with the agreed procedure. The WHS representative has an important role in representing workers and making efforts to resolve any WHS issues. If internal resolution is not possible, both PCBUs and workers have the right to request intervention from external parties, such as authorities or inspectors. That concludes our discussion on slide 10. Stay tuned for the next slide..

[Audio] This training video focuses on BSBWHS411 - Implement and monitor WHS policies, procedures and programs. We will be discussing common law duties and their importance in the workplace. These duties, based on the general duty of care, are crucial for maintaining a safe and healthy working environment for employees. It is important to regularly check for any changes in these duties, as they may be affected by legislative changes or differ between states and industries. Additionally, it is important to consider specific legislation in your state or territory, especially for employees from different states. By staying updated on these duties and legislation, you can ensure a compliant and safe workplace for all employees..

[Audio] To effectively implement and monitor WHS policies, procedures, and programs in your workplace, it is crucial to have a thorough understanding of the regulations that support the WHS Act. These regulations, mentioned in slide 12, outline specific procedures and administrative requirements to aid the WHS Act. This includes obtaining necessary licenses and keeping detailed records. The main purpose of these regulations is to provide mandatory requirements for managing WHS within the workplace, working in conjunction with the WHS Act to provide more detailed information on specific duties and responsibilities for managing hazards and procedures. These regulations cover various aspects, such as identifying hazards, assessing risks, and implementing control measures for high-risk areas. Examples of these regulations include those related to hazardous substances, occupational noise, plant and manual handling. Additionally, it is important to note that there may be other acts and regulations that the workplace must comply with, including those related to accidents, workers' compensation, dangerous goods, and industrial equipment. These regulations are in place to ensure the safety and well-being of all employees and prevent potential hazards. Remember, it is the responsibility of the workplace to stay updated on these regulations and ensure proper implementation. This not only creates a safe environment for employees, but also ensures compliance with legal requirements. Thank you for listening and we will continue to discuss these important regulations in the following slides..

[Audio] This training video focuses on BSBWHS411: Implement and monitor WHS policies, procedures and programs. We will be discussing slide 13 out of 42, which highlights the significance of codes of practice in the WHS legislation. Codes of practice provide guidance to duty holders to manage risks and comply with the law. They offer practical instructions on how to control potential hazards. Common examples include managing WHS risks, safe building design, and workplace first aid. While compliance is not mandatory, codes of practice can be used as evidence in court proceedings. It is important for organizations to obtain and follow relevant codes of practice for their workplace and hazards. In summary, codes of practice offer practical guidance and may also be used as evidence in court. It is our responsibility as educators to ensure our students understand the importance of codes of practice in maintaining a safe work environment. Please continue watching for the remaining slides on BSBWHS411..

[Audio] We will be discussing slide number 14 out of 42, which covers WHS policies and procedures in the workplace. Each workplace has its own policies and procedures to ensure safe work practices and prevent injuries or damage. These policies may vary depending on the organization's operations. It is crucial to comply with these policies to maintain a safe working environment. Different industries may have specific hazards that must be documented and addressed in the workplace's WHS policies. Safe work practices are recommended to avoid or control any hazards on site. Policies, procedures, legislation, codes of practice, and regulations can be complex, but there are tips to help you understand them. These include scanning through them, looking for summaries or plain English versions, utilizing online resources, paying attention to headings, and removing any distractions. Slide number 14 focuses on Hazard and Emergency Policies and Procedures, which are important in managing various emergency situations. These may include fires, emergency responses, incident and accident investigation and reporting, and dealing with first aid, electrical faults, gas leaks, and bomb threats..

[Audio] In this section, we will be discussing the importance of WHS procedures and programs in ensuring workplace safety. WHS procedures provide specific instructions for safe task performance and must be tailored to the specific conditions of the site. This is critical for the safety of all workers. The procedures may cover areas such as the acquisition, use, storage, and disposal of hazardous chemicals, consultation arrangements, and measures for dealing with alcohol and drug use. They also include important areas such as hazard reporting, safe operating procedures, equipment maintenance, hazard identification, purchasing, and risk assessment and controls. It is also important to have WHS arrangements in place for on-site contractors, subcontractors, visitors, and the public, ensuring their safety and well-being while on the premises. Incident investigation is crucial, as it allows for the identification of causes and implementation of controls to prevent similar incidents. Additionally, organizations may have WHS programs in place to promote the benefits of workplace safety, such as training, information on consulting with workers, creating a family-friendly environment, work-life balance, and fatigue management. Communication and consultation are crucial throughout the risk management process, and sharing WHS information, including risk assessments, is vital for maintaining a safe and healthy workplace. Let's now move on to the next slide..

[Audio] Slide number 16 of our training video discusses the implementation and monitoring of WHS policies, procedures, and programs. The development of WHS legislation emphasizes the continuous improvement of health and safety practices in the workplace. This improvement relies on effective communication between PCBUs and workers through participative arrangements, which are channels for discussing health and safety policies. These arrangements ensure that all stakeholders have a say in decision-making that directly affects their health and safety. To establish participative arrangements, it is important to promptly respond to worker suggestions, requests, reports, and concerns raised to management. This results in numerous benefits, including the formulation of new ideas and strategies, the promotion of dialogue between workers and management, minimizing financial concerns and expenses, the development of site-specific policies and procedures, and the identification and control of hazards and risks. Some examples of participative arrangements include involving workers and supervisors in WHS activities, engaging health and safety representatives and consultative/planning committees, incorporating WHS discussions in management, staff, and worker meetings, and having specific procedures for reporting hazards and addressing WHS issues. By implementing these arrangements, everyone can have a voice and feel valued in the decision-making process, creating a safer and healthier workplace for all..

[Audio] In the previous slides, we discussed the importance of implementing and monitoring WHS policies, procedures, and programs in an organization. Now, let's focus on another crucial aspect of workplace health and safety - consultation. Consultation is not only a legal requirement, but also a valuable tool for improving decision-making in regards to health and safety. It involves a two-way exchange of information and active participation from both management and workers. To ensure that consultation occurs, organizations should have relevant procedures in place. These may include attendance of health and safety representatives at management and WHS planning meetings, early response to worker suggestions, request, and concerns, the election of health and safety representatives in accordance with legislative requirements, formal and informal meetings, health and safety committees, and individual performance management processes. It is also important for all members of the organization to understand the consultation process, the importance of WHS, and how their input is valued. The process should be relatively informal and use simple, jargon-free language. Various methods such as meetings, workshops, suggestion boxes, and surveys can be used to share WHS knowledge. Feedback on how previous input has been utilized should also be provided to workers. In the consultation process, it is crucial to give workers the opportunity to express their views and concerns. These views should be taken into account when making decisions and further communication should be provided to workers on the final outcomes. It is also essential for management to demonstrate a strong commitment to WHS and involve everyone in the identification and assessment of hazards, as well as the development of control strategies. In summary, consultation is a vital part of ensuring a safe and healthy workplace. It is a collaborative effort that requires the active participation of both management and workers. By following the procedures and involving everyone in the consultation process, we can improve decision-making and ultimately create a safer and healthier work environment..

[Audio] Slide number 18 of our training on BSBWHS411: Implement and monitor WHS policies, procedures, and programs focuses on the importance of consultation in workplace health and safety. Taking action is the next crucial step after listening to and acknowledging issues raised during consultation. It is necessary to take action within an agreed time frame to show our commitment to ensuring a safe and healthy work environment and valuing employees' concerns. A specific process must be followed when managing an issue, including reporting, investigating, and implementing actions to address it. Risks associated with the issue must also be controlled and outcomes reviewed. The process for managing issues raised during consultation is the same as for those identified through other methods, ensuring consistency and fairness. The actions and controls implemented will depend on the type of issue, and your organization's risk assessment and hazard management procedures are essential in determining the best course of action. Prompt and effective handling of issues raised during consultation is crucial, and following your organization's structured process is necessary for ensuring the safety and well-being of employees. See you on the next slide..

[Audio] Today, we will be discussing the five-step approach to problem-solving. This approach is essential in implementing and monitoring WHS policies, procedures, and programs. The first step of this approach is to identify and understand the problem. The second step involves analyzing the problem and coming up with possible strategies for investigation. In the third step, you choose the most effective strategy from the ones you have developed. Next, you put your plan into action by implementing the necessary steps. The final step is to continually monitor the effectiveness of the solution. During this process, it is important to ask yourself a series of questions to evaluate the success of the solution. It is crucial to remember that problem-solving is an ongoing process and if the problem persists, the cycle must be repeated. In summary, the five-step approach is a valuable tool for implementing and monitoring WHS policies, procedures, and programs. By following these steps, problems can be effectively solved and a safe and healthy environment can be maintained in the workplace..

[Audio] As a Higher Education teacher, it is important to understand the role of communication in WHS policies, procedures, and programs. To successfully implement and monitor these policies, it is necessary to effectively communicate information about participation and consultation with regards to WHS matters to all workers. This can be achieved by using various forms of communication, such as minutes from committee and group meetings, as well as utilizing flyers. It is also crucial to use different communication media, like emails, bulletin boards, and staff newsletters, to reach all workers with important WHS information. It is important to consider the diverse language skills of workers and select appropriate communication methods to meet their needs. Effective communication of WHS information is vital for the safety and well-being of all workers. Let's move on to the next slide..

[Audio] This training video will discuss the importance of providing training in WHS and the specific safety training requirements in Australia. Providing training in WHS is a legal requirement to ensure the health, safety, and welfare of workers, as specified in the relevant WHS Act in each state. In addition, the regulation provisions outline specific training requirements for tasks such as forklift driving, first aid, safety committees and representatives, crane operation, confined space entry, construction induction, manual handling, and handling hazardous substances. It is important to also consider other aspects of training for workers, including emergency evacuation procedures, machine guarding, machinery operation, safety induction, workstation ergonomics, chemical awareness, risk assessments, and incident investigations. Proper planning is crucial for an effective training program, including assessing training needs, setting objectives, and determining the best methods for training. The extent of your training will depend on the specific requirements of your business and industry legislation, but WHS training should be a vital part of your overall training plan. You can identify training needs through a training matrix, job safety analyses, hazard risk assessments, legislation requirements, WHS audits, and incident investigations. A training needs analysis can also be helpful. In conclusion, safety training is crucial for any organization to ensure the health, safety, and welfare of their workers. With proper planning and identification of training requirements, an effective and comprehensive training program can be created for employees. Thank you for watching and we hope you found this video informative..

[Audio] In this slide, we will be discussing the importance of on-the-job training and how it can be just as effective as classroom training for WHS policies, procedures, and programs. Certain tasks and skills are best learned through hands-on experience in the workplace, such as using personal protective equipment, operating equipment safely, understanding emergency procedures, and being aware of safety exclusion zones. New workers in your organization will benefit from ongoing support from experienced colleagues, who can provide coaching and mentoring to help them become competent in their roles. As a facilitator, you can also encourage mentoring relationships between newer and more experienced workers who have a good understanding of WHS issues. After a training session, it is important to actively check that your colleagues understand and can apply the new information, using coaching skills like asking questions, listening, and giving feedback. It's important to acknowledge and reinforce when your workers are doing the right thing. As a teacher in Higher Education, it's important to be knowledgeable and honest when you don't know the answer, and provide resources to help workers find solutions. Remember, as a teacher, it's your responsibility to support your colleagues and promote a culture of safety in our organization. Thank you for your attention..

[Audio] In this slide, we will be discussing the importance of reporting training costs to management. Training is a critical part of workplace health and safety and incurs costs, whether through external resources or just the time of team members. It is necessary to include these costs in the budget for the upcoming year by compiling figures in a written report. This report can also provide a list of training options and recommendations. Additionally, it is important to consider hidden costs and explore potential funding options, such as traineeships or government incentives. The information should be presented in a way that aligns with the needs of management and can be included in the overall financial plan for the business. Even if a separate training budget does not exist, it is still essential to accurately report and account for all training costs to effectively allocate resources and plan for the future. This will ultimately contribute to creating a safe and healthy workplace for employees..

End of Section 1. QUESTIONS?.

Section 2: Hazards and Risks.

[Audio] Today, we will be discussing the topic of implementing and monitoring WHS policies, procedures, and programs. Our focus will be on the risk assessment process, which is a crucial step in ensuring the safety and well-being of workers. It is important to understand the concepts of hazards and risks before conducting a risk assessment. A hazard is anything that can potentially cause harm or damage, while a risk is the likelihood of that hazard causing harm or damage. Hazards can come in different forms and present dangers to workers, their health, the environment, or property. It is the employer's responsibility to identify and manage hazards in the workplace, either by removing them or implementing control measures. These measures could include providing training, better equipment, or safe work methods. Every workplace has its own specific risks and hazards, so it is necessary to conduct a site induction for new workers to inform them of any potential hazards. This induction should also cover the specific hazards on the site and how they can be eliminated or managed. Before conducting a risk assessment, it is crucial to check for existing systems and procedures that may affect the outcome. This ensures an accurate and tailored assessment for the specific workplace. It is also essential to involve knowledgeable workers in the risk identification process, as they have a better understanding of the work environment and can provide valuable insights into potential hazards. While identifying hazards, it is important to check all areas of the site, including up high, at eye level, and down low. Hazards can come in various forms, from obstructions and power lines to surface conditions and weight-bearing ability. All identified hazards should be recorded to ensure they are properly managed. In conclusion, it is the employer's responsibility to ensure the safety and well-being of workers by conducting a thorough risk assessment and implementing control measures to manage any potential hazards. Proper training, equipment, and safe work methods are crucial in achieving a safe workplace..

[Audio] We are now discussing the importance of considering work systems and processes as part of your hazard identification process. Work systems are essential for any organization and provide structure and guidance for employees. As part of your hazard identification process, it is important to consider the focus and operation of these work systems. This includes looking at specific details and tasks involved in completing various work processes. Examples of work systems include documents outlining how tasks, projects, inspections, jobs, and processes should be carried out. Management systems, such as fleet management, procurement, design, and quality assurance, also fall under this category and ensure safe and efficient operations. When identifying hazards, it may be necessary to refer to manufacturers' operations manuals for information on safe equipment and machinery operation. Additionally, it is important to consider your organization's policies and procedures for guidance on handling potential hazards. Standard operating procedures should also be taken into account as they outline steps for various tasks and processes, aiding in identifying potential hazards. In conclusion, considering work systems and processes is crucial for a safe and efficient working environment..

[Audio] We will now be discussing the importance of reviewing the environment in which tasks are carried out and identifying potential hazards. This is a crucial step in implementing and monitoring WHS policies, procedures, and programs. There are five key areas of hazards which include biological, chemical, mechanical/electrical, psychological, and physical hazards. We will take a closer look at each of these areas to understand the potential hazards and risks involved. Starting with biological hazards, these can range from bacteria and viruses to blood contamination and vermin. These hazards can be found in various environments such as waste contamination, fumes, and cleaning fluids. Moving on, chemical hazards can include substances, acids, poisons, and toxins from fumes. If proper precautions are not taken, these hazards can cause illness, disease, or death. Next, we have mechanical and electrical hazards which may be present in the form of power boxes, machinery, and other equipment. It is important to regularly inspect and maintain these devices to prevent potential hazards from faulty switches or overhead wires. Another significant area of hazards is psychological, including workplace bullying, stress, anxiety, and conflict. These can greatly impact employees' well-being and should not be taken lightly. Finally, we have physical hazards which encompass the equipment and environment we work in, as well as manual handling. Factors such as ventilation, noise, traffic conditions, and personal threats should also be considered. In the next part of the presentation, we will be discussing specific examples of these five key hazards within the workplace. These may include toxic chemicals that can cause illness or death through skin absorption, inhalation, or the bloodstream. Additionally, flammable and corrosive chemicals can cause significant damage and even lead to explosions or fires if not handled carefully. Electrical hazards should also be a concern, as they have the potential to cause harm..

[Audio] This section will discuss the process of task analysis and hazard identification for implementing and monitoring workplace health and safety policies, procedures, and programs. In order to effectively analyze tasks, it is important to break them down into specific actions or components. This allows for accurate attention to detail and understanding of each step in relation to the overall task. Each separated step should describe a specific action, whether it is completed or not. This approach also aids in identifying potential hazards and exposures in each step of the task. As each step is reviewed, it is important to consider potential risks and consequences, as well as any contributing factors that may increase the likelihood of a hazard occurring. Hazards can come in various forms and can be both potential and actual, such as physical, chemical, and biological hazards. Both hazards and exposures must be identified in order to effectively implement and monitor WHS policies, procedures, and programs. This refers to placing workers in danger zones where harm is a possibility. By carefully analyzing tasks and hazards, the safety and well-being of workers can be ensured, and WHS policies, procedures, and programs can be successfully implemented and monitored to maintain a safe and healthy work environment..

[Audio] During our discussion on the implementation and monitoring of WHS policies, procedures, and programs, it is crucial to consider the impact of workplace culture and structure on hazards. Cultural diversity, language barriers, specific needs of workers, shift work and rostering arrangements, and literacy and numeracy levels are all influential factors in potential hazards. The size of the organization, geographic location, hierarchy, and management approach also play a role. The attitudes towards WHS by managers, supervisors, and workers, as well as the constantly changing labor market, must also be taken into account. The structure and organization of the workforce, including the use of part-time, casual, and contract workers, shift rosters, geographical location, and communication skills, can also affect hazards. To effectively overcome and mitigate these potential hazards, it is important to understand the structure of your own workplace. The human resource department can provide valuable insight into your work team and help develop strategies to ensure a safe and healthy work environment. Continuously assessing the culture and structure of the workplace and making necessary adjustments is crucial for the success of WHS policies, procedures, and programs..

[Audio] Slide number 31 of our presentation on BSBWHS411: Implement and monitor WHS policies, procedures, and programs covers the topic of determining risk levels and the contributing factors. The two main factors to consider when assessing risk are consequence and likelihood. Consequence refers to the severity of potential harm, while likelihood is the probability of harm occurring. These factors are essential in determining the risk level of a situation. A risk assessment may involve identifying discrepancies in current controls, evaluating adequacy of controls, and analyzing contributing factors. It may also involve ranking the level of risk and consulting with operators and stakeholders. The table on this slide shows the relationship between consequence and likelihood and how they contribute to the overall risk level. Consequence levels range from insignificant to catastrophic, while likelihood levels range from rare to almost certain. When conducting a risk assessment, it is necessary to consider the organization's policies, worksite procedures, and relevant laws and regulations. The course of action to address the risk will depend on these factors. Please proceed to the next slide for more details on this topic..

[Audio] We have reached slide number 32, which focuses on the important topic of hazards in the workplace. It is crucial to report identified hazards in accordance with legislative and workplace requirements. The reporting requirements may vary based on business size and could include written reports, verbal reports, checklists, hazard registers, or request for improvement forms. When creating a hazard report, it is essential to include all relevant details such as type, location, number of people affected, risk category, and who reported it. This information is necessary for effectively addressing the hazard. It is important that hazards are identified, reported, assessed, and acted upon as quickly as possible, following both WHS legislative requirements and organizational policies and procedures. Once reported, the hazard must be promptly addressed in line with workplace procedures and policies. If the hazard cannot be eliminated or controlled immediately, it remains a risk and goes against the duty of care obligations. Possible actions for addressing a hazard could include risk assessment, immediate solutions, long-term solutions, training, evaluation, and monitoring. Each hazard must be assessed individually, and a tailored solution must be created to address the unique factors in the workplace environment. Please keep in mind that effectively managing hazards promotes a safe and healthy work environment for you and your team. Let's move on to slide number 33..

[Audio] In order to effectively manage hazards in the workplace, it is crucial to identify and assess potential risks. After this step is completed, the next important step is to implement control options for the identified hazards. This is where the Hierarchy of Hazard Control comes into play. The Hierarchy of Hazard Control is a system that offers a range of control methods to eliminate or manage hazards and risks in the workplace. It consists of 6 levels: elimination, substitution, isolation, engineering controls, administrative controls, and personal protective equipment (PPE). Elimination is the most effective control method as it completely removes the hazard from the workplace. It should always be the first choice when selecting control options. Substitution involves replacing a dangerous work method with a less hazardous one, which can also be highly effective. Isolation involves physically separating or restricting access to the hazard, which can be beneficial in preventing exposure. Engineering controls use equipment or design changes to reduce the risk level of the hazard, which can be particularly useful in high-risk industries. Administrative controls refer to site rules and policies that aim to control the hazard. While they can be effective, they should not be the sole control method. PPE is the least effective control option, as it only provides protection while the task is being carried out. It should be used in conjunction with other control methods and not relied upon as the sole solution. It is important to understand the different levels of the Hierarchy of Hazard Control and how they can be applied in the workplace. When deciding on the best control option, it is essential to consider all available options and choose the most suitable one for the situation. However, it is also important to keep in mind that certain control methods may not be feasible or possible in certain circumstances. By following the Hierarchy of Hazard Control and carefully considering all available control options, we can effectively manage hazards and promote a safer and healthier workplace for all. It is our responsibility to ensure that appropriate control measures are in place to eliminate or minimize hazards and protect the safety of workers in the workplace..

[Audio] We are currently on slide 34 out of 42 and will be discussing risk assessment. The main purpose of risk assessment is to ensure the safety of all staff and employees. The first step is to identify the current controls by referring to the organisation's risk register. If no risk register is available, policies, procedures, tools, equipment, training, and instructions related to the risks should be reviewed. After identifying the current controls, it is important to evaluate their effectiveness by considering their advantages and disadvantages and relevant standards. Additionally, it is necessary to assess if the controls have a positive impact on eliminating or minimizing the identified risk. It is also crucial to identify any gaps between the required and existing quality of controls by asking specific questions. Regular monitoring of the controls is essential to maintain a safe and healthy work environment and can also help identify new hazards. Let's continue to the next slide to learn more about implementing and monitoring WHS policies, procedures, and programs..

[Audio] The following individuals or groups should keep in mind that when providing suggestions, it is important to be clear and specific and give specific examples of the area that needs improvement. It is also important to not only identify the problem, but also propose a solution. For instance, a recommendation could be made to coordinate workplace health and safety inspection data into a central database, which would allow for ongoing reviews and preventive actions. However, it is not enough to just offer a solution. The impact and success of the proposed improvement should also be considered, including how information can be collected and disseminated in a more efficient and effective way. If possible, an estimate should be provided for the potential outcome of implementing the improvement, such as a decrease in workplace accidents, improved efficiency, or cost savings. In conclusion, when making improvement recommendations, it is crucial to be clear, specific, and consider the impact and how it can be measured. This will help promote a safer and more efficient workplace for everyone..

[Audio] Slide 36: In order to comply with the WHS Act and Regulations, it is essential to keep records of the risk management process. These records serve as a valuable reference for future risk assessments and also demonstrate how decisions about controlling risks were made. They can also assist in identifying areas where employees may require additional training to ensure their safety. The information recorded can also be used to prepare safe work procedures, which are crucial in effectively managing potential hazards and risks in the workplace. Keeping accurate records also allows for easy review of risks following any changes in legislation or business activities. This demonstrates a commitment to effectively managing work health and safety risks to regulators, investors, shareholders, and customers. Additionally, there are other important records that must be kept to ensure legal compliance, such as induction, training, and first aid records. It is important to also keep records of alcohol and drug use, workers' compensation and rehabilitation, hazardous chemicals, and maintenance and testing of plant and equipment. Be sure to check the specific requirements for record-keeping in your state or territory. Consultation records, including minutes of health and safety committee meetings and work-team meetings, should also be maintained to ensure transparency and open communication within the workplace. It is the responsibility of everyone in the workplace to understand the importance of maintaining accurate records to create a safer and more secure work environment..

[Audio] In this slide, we will discuss the importance of having the right tools to accurately maintain records. These tools can be electronic or paper-based systems, such as handbooks, performance monitoring charts, checklists, and registers. In the past, paper-based systems were the norm for record keeping. This involved using manila folders to store important documents like letters, contracts, reports, and invoices. However, with the advancement of technology, electronic systems have become increasingly popular. These systems often include logs or registers to track the location of files. Recently, more organizations have shifted towards electronic record keeping systems. Regardless of the format, it is crucial to have tools in place to track the movement of records and manage their disposal and retention periods. One challenge that record keeping tools face is the existence of records in multiple formats, such as computer files, printed versions, and online versions. In some cases, both electronic and paper-based files may be necessary. The record keeping system must identify all records, active and inactive, and the version of the computer software that supports access to them. Some companies may use record management software for this purpose, which should be integrated with other office applications. Alternatively, organizations may develop their own tools for managing records, such as handbooks that explain the importance of records and how to effectively manage them. Performance monitoring charts, checklists, and graphical representations can also be useful in illustrating the record management system's performance. Ultimately, having the right tools is crucial for accurately maintaining records, regardless of their format..

[Audio] Slide number 38 will cover the various methods for collecting information and data to support your organization's WHS policies and procedures. This is a crucial step in effectively implementing and monitoring these policies, as it provides valuable insights into your organization's health and safety practices. One way to gather information is by analyzing patterns of occupational injury or disease, which can highlight areas for improvement in workplace safety. Another method is conducting a documentation review, which involves examining workplace documents to gain a better understanding of operations without disrupting workflow. This may include memos, correspondences, policies and procedures related to health and safety, and information from manufacturers and suppliers. It is also important to refer to Australian Standards and certification requirements, as well as reports on plant and equipment maintenance and testing. Additionally, reviewing meeting minutes, relevant regulations, dangerous goods declarations, and reports from external consultants is essential. Workplace environmental monitoring and records, workers compensation and rehabilitation records, safety data sheets and registers, and reports on hazards, incidents, and investigations should also be examined. Other important documents to review are hazardous substances registers, quality assurance procedures, audit reports, and first aid and medical post records. This comprehensive review of documents will provide a thorough understanding of your organization's health and safety practices, aiding in the effective implementation and monitoring of WHS policies, procedures, and programs..

[Audio] Today's topic is the advantages and disadvantages of a documentation review. A documentation review involves thoroughly examining and evaluating existing documents within an organization, such as policies, procedures, and programs. One advantage is the ability to obtain comprehensive historical information, allowing us to learn from past mistakes and ensure accuracy and consistency. Another advantage is that it can be done without interrupting daily operations or the time of clients or colleagues, making for an efficient and disruption-free process. Unfortunately, there are also disadvantages, such as the time-consuming nature of the review and the potential for incomplete information. It is important to have a clear understanding of what information is needed for the review. Additionally, we may be limited to only the information that is already in existence, which can make it challenging to fully understand the organization's current state. To conduct a documentation review, we may need access to the organization's technology systems and must ensure we have the necessary permissions beforehand. With this understanding, we can conduct a thorough and effective review..

[Audio] We will be discussing the importance of recording all data relating to health monitoring, workplace incidents, near misses, worker complaints, sick leave, and the results of any inspections and investigations in slide 40. Having a record of these incidents is crucial for any organization to have a clear understanding of their current WHS status. To effectively record this data, we recommend using a spreadsheet. This will simplify the process and allow for a more thorough analysis, providing a better understanding of the WHS status in your workplace. This information can then be included in an overview of your organization's WHS management system. It is important to regularly update this spreadsheet as new information becomes available. However, we must also acknowledge that some data may require interpretation. In these cases, it is necessary to review the data and seek assistance from a colleague with experience in dealing with these types of incidents. Other methods are available for those who are not comfortable with spreadsheets to collect this information. The main focus is to turn the data into meaningful information that can be used for hazard identification, training, and the preparation of Safe Operating Procedures and Safe Work Method Statements. It also serves as evidence that WHS is being monitored and under control. It is important to regularly analyze the records and identify any potential hazards. If an individual has been injured while performing a task, there is a high chance that the hazard could also pose a risk to others. Therefore, it is essential to investigate the incident and implement control measures to prevent a recurrence of the risk. Record scans can also be a useful tool in reviewing the success of risk control methods. Additionally, there are software packages available for small businesses to help with measuring, recording, and managing WHS data, ensuring full compliance with regulations. The key to effective WHS management is having accurate and up-to-date data and information. This will not only help in identifying hazards, but also promotes a safe working environment for all..

End of Section 2. QUESTIONS?.

[Audio] As our presentation comes to a close, we will now cover the final two sections of BSBWHS411 - Implement and monitor WHS policies, procedures and programs. In Section 1, we will discuss the importance of information and training in ensuring a safe and healthy work environment. This section emphasizes the need for employees to have the necessary knowledge and skills to identify and manage workplace health and safety hazards. It also highlights the significance of regular training updates and the role of supervisors in ensuring employee compliance. Moving on to Section 2, we will examine the various types of hazards and risks that can occur in a workplace. These include physical hazards such as noise and heat, as well as chemical hazards like toxic substances. We will learn how to identify and assess these risks, and implement control measures to minimize their impact. It is essential to regularly update and review these measures to maintain a safe work environment. As our presentation comes to an end, I would like to extend my gratitude for your attention and participation. Remember, it is our shared responsibility to implement and monitor WHS policies, procedures and programs in order to sustain a safe work environment. Let us all work together to cultivate a culture of safety and well-being. Thank you for listening..