Philippine Bidding Documents

[Audio] The Bids and Awards Committee of he Provincial Government of Agusan del Sur uses the latest edition of the Philippine Bidding Documents..

[Audio] The latest edition is composed of eight sections to wit: Section 1 Invitation to Bid, Section 2 Instruction to Bidders, Section 3 Bid Data Sheet, Section 4 General Condition of Contract, Section 5 Special Condition of Contract, Section 6 Schedule of Requirements, Section 7 Technical Specifications, and Section 8 Checklist of Technical and Financial Documents. However, The 5th edition of the Philippine Bidding Documents and Bids Awards and Committee have provided Forms to be used as standard documents for other requirements listed in Section 8 such as but not limited to Bid Form and Price Schedule. An order of payment will be issued to the Prospective Bidders for the applicable fee of the Bidding Documents to be presented to Provincial Treasury Office for payment..

[Audio] Section 8, Checklist of Technical and Financial Documents. This section enumerated the documentary requirements for the Technical Component and Financial Component..

[Audio] The Technical Component. It consists of Class A Documents, Class B Document, and Other documentary requirements under R A Number 9 1 8 4 as applicable. Class A Documents are Legal, Technical, and Financial Documents. Class B Documents are for joint venture partners. and Other documentary requirements under R A Number 9 1 8 4 as applicable are For foreign bidders requirements

[Audio] The Legal Documents. It includes Valid Philgeps Registration Certificate under Platinum Membership, then, Registration Certificate from either Securities and Exchange Commission, Department of Trade and Industry, or Cooperative Development Authority, then, Mayor's or Business permit, and lastly, Tax clearance..

[Audio] The Technical Documents. It includes the Statement of the prospective bidder of all its ongoing government and private contracts, the bidder must use the List of Ongoing Contracts Form. Next, Statement of the bidder's Single Largest Completed Contract ( SLCC) similar to the contract to be bid, the bidder must use the Statement of Completed Contracts Form. Next, Original copy of Bid Security ( Bank Guarantee) using the Form of Bid Security, or in the form of a Surety Bond using the Form of Performance Security or Original copy of Notarized Bid Securing Declaration using the Bid Securing Declaration Form..

[Audio] Next, Conformity with the Technical Specifications using Section VII Technical Specifications Form, which include production/ delivery schedule using Section VI Schedule of Requirements Form, manpower requirements using the Organization Chart of the Business Entity or list of personnel which are directly involve in completing the project, and after- sales or parts, if not applicable, submit a document in lieu of warranty. and lastly, Original duly signed Omnibus Sworn Statement using the Omnibus Statement Form, and the representative's authorization in the form Secretary's Certificate or Special Power of Attorney..

[Audio] The Financial Documents. It includes the Supplier's Audited Financial Statements which should not be earlier than two years from the date of bid submission, and also the prospective bidder's Net Financial Contracting Capacity using the NFCC Computation Form, or a committed Line of Credit from a Universal or Commercial Bank in lieu of its NFCC computation..

[Audio] The Class B Documents. If applicable, these are duly signed joint venture agreement (JVA) or duly notarized statements from all the potential joint venture partners. The Other documentary requirements under R A Number 9 1 8 4 (as applicable). The requirements are for Foreign Bidders. It includes Certification from the relevant government office of their country stating that Filipinos are allowed to participate in government procurement activities for the same item or product. And Certification as well from the DTI if the Bidder claims preference as a Domestic Bidder or Domestic Entity.

[Audio] Carefully read the specific instructions and information for each bidding documents and Bid Forms. Some sections and forms of the bidding documents have listed the required supporting documents such as but not limited to the Statement of Completed Contracts, List of Ongoing Contracts, Technical Specifications, and others. And Lastly, Sign all the Original Documents such as the Technical Documents and Financial Documents. Those are the Bidding Documents for the Technical Component..

[Audio] The Financial Component. It consists of only two documents. First, the Original of duly signed and accomplished Financial Bid Form. And second, the Original of duly signed and accomplished Price Schedule(s). Carefully read the instructions for each Forms. Those are the bidding documents for the Financial Component..

[Audio] Just follow the order of the Bidding Documents as provided in the Checklist to provide a responsive Bid Proposal. Thank you and God bless!.