BidChecker Presentation (1)

[Virtual Presenter] We're pleased to be presenting a demo overview for BidChecker today, our solution to strategy centralization and streamlined cross-organizational collaboration..

[Audio] We'll be starting with the alignment to give context about why we created BidChecker, and cover the key features addressing our pain point. To conclude, we'll be covering the real-life empirical outcomes witnessed by our internal team and the growth areas our solution provides to enterprise pipelines and strategies..

[Audio] First, I'd like to provide the internal context for creating BidChecker..

[Audio] Please refer to this sample workflow diagram for an end-to-end opportunity tracking process. From the moment an opportunity arrives to the database, an entire pipeline begins. For partners like us, when one email with a new opportunity detail contains a zipped folder, all files need to be manually unzipped by each recipient and screened for the attachment. Then the review process requires a summary to be reviewed by entire team members, with comments and discussion requiring back and forth document pagination references and email or messenger tracking. Same pipeline is required when utilizing a project management tool like monday.com, where attachments and discussions are manually extracted and referred to..

[Audio] This creates a bottleneck of stunted communications and confusing reference points for strategy and technical discussions. The downstream messy file organization can also cause organizational data storage costs and difficulty in opportunity auditing. This stunted pace for back-and-forth document reference also leaves little time for prioritizing high-impact categories. Furthermore, the long pipeline process also results in little potential for cross-partner collaborations, with long hours needed to train and align the team on file access rather than key opportunity objectives..

[Audio] ProIT's internal team also experienced the exact struggle, which BidChecker effectively addressed. From the long task items required for opportunity alignment, we centralized & augmented document tracking, as well as collaboration. BidChecker simplifies the opportunity sourcing process into receiving the opportunity to simply having the reviewers discussing & reviewing the proposed decision..

[Audio] As a Digital transformation solution for how government contractors discover contracting opportunities, Bidchecker achieves the pipeline simplification through 4 key features. Automated capture, AI filtering, smart scoring, and collaboration..

[Audio] In the next chapter of our review, we will showcase a use case demo for each key features sin detail..

[Audio] First, BidChecker automatically captures, unzips, and securely stores the files of each posted opportunity, all at their created instance. (Share screen) This is the bid list page, where you can conveniently review all opportunities captured, with their extracted details like issue date, solicitation number, and amount when available. In the bid list view, the opportunities containing no attachments are labeled, so less human checks are needed. (click attachments) For each bid, when I click on attachments, you can conveniently find all documents extracted and ready for instant viewing..

[Audio] In each bid details, we have AI Filtering. In the attachments, as a human would review them, the documents containing the PWS and key personnel documents are starred through our AI technology. In shorter documents, the AI agent identifies the key information from the overall solicitation..

[Audio] Each bids are scored with the customized, trained prompt when they arrive. In the bid detail, you can view details of our AI agent scoring in the AI Scores tab, [click AI Scores] and customize prompts here. For viewing existing solutions, you can refer to the AI Review tab [click AI Review tab]. You can find guiding assessment results, target strategies, and the sample timeline for streamlining your team's decisions..

[Audio] Finally, BidChecker integrates seamlessly with Microsoft tools, enabling single sign on through enterprise Microsoft account, Outlook notifications, as well as real time Teams connection. [Show Connect now button, Dashboard, etc.].

[Audio] As the last chapter of the BidChecker demo, we'd love to share real success metrics from our internal team usage..

[Audio] You can see a drastic jump in the total bids viewed by our sourcing team, when BidChecker was launched in October. BidChecker's key contribution in our team members' total bids viewed showcases the efficiency in being able to identify & read through multiple opportunities. The fact that this was also the most demanding season of our internal team highlights BidChecker's ability to significantly improve the opportunity sourcing process..

[Audio] The total reviewer escalated also show the significant increase from September to October, when BidChecker was implemented. Not only does it improve the chances of bids being viewed, but BidChecker improves the sourcing of valuable, discussion-worthy opportunities for company strategies..

[Audio] These metrics highlight the Pareto principle, where 20% of all tasks determine the core results. By automating the 80% of effort required with efficient, accurate AI Agents, more focus for the actions driving the core results can be made per team member. Imagine this focus compounding to even greater growth goals. For STOPSO, having multiple partner firms, BidChecker's centralized collaboration presents a possibility for multi-partner collaboration for various opportunities. It also presents the potential for data-driven strategy development from analyzing the centralized database of past performances, and the ability to quickly kickstart personnel recruitment when the opportunity was. We confidently believe that BidChecker presents a ground for an overall organizational impact from the centralization..

[Audio] Please do not hesitate to reach out to us for any questions or consulting inquiries. Thank you for your attention during our demo..