Name: Atomberg HR Policies-Sales
Uploaded: 2024-11-13
Duration: 10 min 19 s
Description: Welcome to today's presentation on Atomberg's HR Policies. It's essential to understand the guidelines that govern our daily interactions within the organization. We'll explore three key policies that shape our workplace culture and ensure a safe and respectful environment for everyone. These policies include an overview of the definitions, guiding principles, and objectives..

[Audio] Welcome to today's presentation on Atomberg's HR Policies. It's essential to understand the guidelines that govern our daily interactions within the organization. We'll explore three key policies that shape our workplace culture and ensure a safe and respectful environment for everyone. These policies include an overview of the definitions, guiding principles, and objectives.. 

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[Audio] The Code of Conduct outlines the principles and guidelines governing our behavior and interactions within Atomberg. It emphasizes integrity, transparency, and accountability in all aspects of our work. We are expected to uphold the highest ethical standards, adhering to applicable laws, industry norms, and organizational values. This includes avoiding conflicts of interest, maintaining confidentiality, and reporting any financial irregularities or other misconduct. We ensure equal opportunities for all stakeholders, respect privacy, and promote a safe and healthy work environment. Additionally, we adhere to laws and regulations, avoid bribery and corruption, and maintain the integrity of our information and company assets. By following this Code, we demonstrate our commitment to being a responsible and trustworthy organization.. 

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Conflict of Interests Dealing with different stakeholders Financial Records and Reporting External & Internal Communications Use of Internet and Social Media Grievance Redressal Mechanisms Contact Points ( COC Committee) Role & Functions of COC Committee

Modifications of the code Meetings of the COC Committee Maintenance of reports, case files & records  Confidentiality Investigation Process Decisions by COC Committee Disciplinary Actions No Retaliation False Accusations ANNEXURE

Equal Opportunity Employer Harassment Privacy of Members Laws of the land Bribery and Corruption Gifts and Hospitality Freedom of Association Integrity of Information & Company Assets Prohibited Drugs and Substances Occupational Health and Safety

To assist atomites to live up to all applicable laws, industry standards, and organizational values.

The code applies to everyone working for the company regardless of location, role, or level of seniority.

[Audio] The objective of this policy is to create a healthy working environment where employees can work with dignity and equal opportunity, free from fear of prejudice, gender bias, and sexual harassment. This policy applies to all atomites who are required to comply with it, effective as of 27th September 2021, superseding any previous policy. The aggrieved person, witnesses, and supporters will not be penalized for reporting incidents of sexual harassment. Confidentiality is maintained throughout the inquiry process, and general guidelines have been established to ensure protection against retaliation. Annual reporting is also an integral part of this policy, allowing for transparency and accountability.. 

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Guiding Principles Definitions Policy on Sexual Harassment Internal Committee Reporting Sexual Harassment Inquiry process Redressal Appeals and Alternate Legal Remedies

Aggrieved Person/Witnesses/Supporters not to be penalized Confidentiality General Guidelines Protection Against Retaliation Annual Reportin

To create a healthy working environment that enables employees to work with dignity and equal opportunity, without fear of prejudice, gender bias, and sexual harassment.

This policy is effective as of 27th September 2021 and supersedes any previous policy & will cover all atomites who are required to comply with this policy.

Prevention of Sexual Harassment (PoSH) Policy

[Audio] The whistleblower policy provides a mechanism for atomites to raise concerns about acts or omissions that may be illegal, violating company policies, or falling short of established standards. These concerns can include instances of suspected fraud, improper conduct, or unethical behavior. By providing these outlets, we ensure that atomites have a route to report policy violations and receive feedback on any actions taken.. 

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To Provide outlets for employees to express concerns and receive feedback on any actions taken and to provide routes for employees to report policy violations

This policy applies to all atomites, contractors, consultants, trainees, service providers of our company and our subsidiaries, affiliates, group companies, and persons or entities contractually obligated across the globe

There are mechanisms in place that allow atomites to file a grievance. This Policy is meant to cover issues that aren't covered by existing policies. That concern could be concerning an act or omission that is:        - illegal or in violation of the law;        - in violation of the company's policies and Code of Conduct;       - falls short of established standards or procedures; or       - amounts to improper conduct, unethical behavior, or suspected fraud.

[Audio] As Atomites progress in their careers and personal lives, we want to acknowledge these milestones and show our appreciation. Our milestone celebrations policy recognizes significant events such as marriage, service anniversaries, birth of a child, and farewells. When completing five or ten years of service, Atomites will receive a gift hamper and a framed certificate. Gift points worth ₹ 5000/ will be given to Atomites who get married. Birthdays within each department will be celebrated on the last day of every month, granting a day off. These gestures aim to strengthen our bond and create lasting memories.. 

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To recognize and celebrate pivotal moments in both the personal and professional journeys of Atomites through special events and tokens of appreciation.

This policy is applicable to all full-time atomites at Atomberg

Atomites shall receive gift points worth ₹ 5000/- from the organization, redeemable via xoxoday.com.

This award will be presented to Atomites completing 5 and 10 years. The award includes a gift hamper and framed certificate sent to the atomite’s home.

Baby arrival hampers will be sent directly to the Atomites’ home.

HR Team will arrange a farewell and procure gifts for those atomites leaving  after a minimum of one year.

Birthdays within each department will be celebrated on the last day of every month. A day-off.

[Audio] The objective of this policy is to rejuvenate and foster team bonding amongst Atomites annually. This policy applies to all Atomites on the rolls of the organization. The types of teams eligible under this policy include departmental teams, sub-departmental teams, and designation-wise teams, such as the Sales Team. The policy allows for one-day trips without stay with expenses capped at ₹ 5000 per Atomite, and one-night stay trips with expenses capped at ₹ 10000 per Atomite. These outings can be organized only once in a financial year, and for the Sales Team, they should be arranged zone-wise.. 

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To rejuvenate & foster team bonding amongst Atomites annually

This policy is applicable for all the atomites on the rolls of the organization.

Types of Teams: (A team is a small or large group of members, which can be a vertical or a specific sub-department) Department– A small group of members in a Department (E.g., HR, Finance, Service). Sub Departments – A large group of Members in Departments having sub-departments (e.g., In R&D– Motor, Electronics) Designation wise – This is designed specially for the Sales Team (E.g., ASM, ZSM)

One day Trip (without Stay): Expenses up to ₹ 5000 (exclusive of taxes) each Atomite. One Night Stay Trip (2 Days) Expenses up to ₹ 10000 (exclusive of taxes) each Atomite. The Team outings can be organized once in Financial Year. For sales, the Outings should be arranged Zone Wise.

[Audio] To promote teamwork and strengthen bonds among colleagues, we have allocated a budget of ₹ 1000 per Atomite for lunch or dinner expenses, which requires supporting documents. This policy applies to all teams within the organization, including departmental teams, sub-departments, and designation-wise teams. Team lunches or dinners can be organized only twice a year, allowing us to prioritize these events and make them more meaningful.. 

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To cultivate a sense of camaraderie and enhance work relationships among Atomites.

Allocated budget is ₹ 1000 per Atomite (exclusive of taxes) for Lunch/Dinner expenses, requiring supporting documents.

Team Lunch/dinner can be organized only twice in financial year.

[Audio] When relocating due to a regular transfer, temporary deputation, or new joiner relocation, we will use the shortest route by road, rail, or air. The admin team will book our travel arrangements. For household relocation, we will use a standard agency and submit at least three quotations. The total expense should not exceed INR 50000 inclusive of tax. We will also make hotel and lodging bookings through Atomberg, but these will be limited to a maximum period of one week. The limits for local travel reimbursement will vary according to the applicable travel policy, and actual costs will be reimbursed for Uber Go, Ola Mini, or auto travel.. 

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Relocation/Transfer Mode Amount Travel Shortest route by road, rail, or air. Admin Team to book the travel. Household Relocation Road/ Rail through a standard agency. Min of 3 quotations to be submitted The entire expense shall not exceed INR 50000/- (incl tax) Hotel and Lodging Bookings to be made by Atomberg only for a maximum period of one week.  Limits are as per policy Local Travel (Deputation) Reimbursement on actuals. Limits as per applicable travel policy. Actuals on Uber Go/ Ola Mini / Auto

Types of Relocation Covered: (i) Regular Transfer, (ii) Temporary Deputation, and (iii) New Joiner Relocation

Other allowances include laundry/dry cleaning (Deputation), Daily Food Allowance (Deputation), Brokerage for rent and School Fee for children

To establish guidelines for relocation on account of new joining or transfer from one city to another city as per the business requirements

This policy is applicable for all the atomites on the rolls of the organization

[Audio] In case of a medical emergency, Atomberg provides its confirmed employees with a salary advance facility. This facility offers timely support during such situations. Eligible employees can receive an advance of up to one month's net salary, which can be issued only once a year. The repayment process involves deducting the amount in three equal installments starting from the next month.. 

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To provide members with monetary support in time of medical emergencies relating to self or family.

All confirmed atomites are eligible for the emergency salary advance

The salary advance shall not be more than 1 month net salary of the member and it can be issued only once in a financial year.

The advance will be deducted in three equal installments starting the next month.

Process: After receiving the reporting manager’s approval, member shall seek his/her HRBP’s approval.

Exceptional Case: Advance of more than 1 month salary but not more than 2 months salary of the member can be issued.

Exceptional Case: Installment period of more than 3 months but not more than 6 months.

Exceptional Case: Emergency salary advance requested before one year completion from previous salary advance.

[Audio] When traveling outside the base location, we have a comprehensive travel policy in place to ensure that our atomites are reimbursed for their out-of-pocket expenses. This policy applies to all atomites except those in the Sales Function and Senior Managers & Core Team members. We provide three types of allowances: Travel Allowance, Food Allowance, and Stay Allowance. The type of travel mode depends on the total distance traveled. For distances under 250 kilometers, public transportation such as Volvo buses or rental cabs are used. For longer distances, we use third-class air-conditioned train travel or flights. For local travel within the city outside the base location, we use services like Uber and Ola or rental cabs. Additionally, those who own personal vehicles are reimbursed at a rate of five rupees per kilometer for two-wheelers and ten rupees per kilometer for four-wheelers.. 

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To compensate out-of-pocket expenses incurred during the official trips  outside the base location.

This policy applies to all the atomites expect Sales Function and Senior Managers & Core Team members.

This policy covers (i) Travel Allowance (ii) Food Allowance and (iii) Stay Allowance

Type of Travel Mode of Travel Travel outside the base location Total distance is less than 250 KM:  Public transport like Volvo buses or Rental Cab  Total distance is more than 250 KM: 3rd AC train travel or Flight travel  Local travel in the city outside base location Uber and Ola in case service is available or Rental Cab Vendor Visit (within the Base Location)  Those who own Personal Vehicle: Two-Wheeler: INR 5 per KM & Four-Wheeler: INR 10 per KM

Food Allowance: Includes Up to INR 250 per day within work location & Up to INR 750 per day outside work location. Stay Allowance: Should take help of Travel Desk for booking of hotels. In case of staying with friends/family, INR 400 will be reimbursed.

[Audio] When traveling to Bangladesh for Atomberg's business, it is essential to ensure that our Atomites have a comfortable and economical experience. As outlined in our International Travel Policy Bangladesh, we have established daily limits for various expenses. These limits apply to all Atomites who are assigned to work in Bangladesh. For accommodation, the core team has a limit of BDT 15000, while other Atomites have a limit of BDT 11000. When it comes to food, there is no distinction between the two groups, with both having a limit of B-D-T 2500. Air travel expenses are also capped at BDT 6000 for economy class, regardless of whether you're part of the core team or not. Similarly, miscellaneous expenses have a daily limit of B-D-T 2500. It is crucial to note that these limits are applicable only for one day. Any additional expenses will need to be justified and approved by the relevant authorities.. 

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To define guidelines for travel of Atomites in Bangladesh in a  comfortable and economical manner.

All Atomites travelling to Bangladesh for Atomberg's business are covered under the purview of this policy.

Accommodation, Food, Air and Train Travel, Miscellaneous (All limits are for one day)

Team Accommodation (BDT) Food (BDT) Air Travel Miscellaneous (BDT)  Core Team 15000 On Actuals Economy Class 600 Other Atomites 11000 2500 Economy Class 600

Local Conveyance Expenses: Reimbursement on actuals with mandatory bills/ receipts Extra Baggage: Reimbursement on actuals with mandatory bills/ receipts. Only applies when the assignment is for 45 days or beyond. For expenses incurred in local currency, kindly attach a foreign exchange receipt and calculate the reimbursement amount accordingly.

[Audio] When traveling to China for Atomberg's business, accommodation expenses vary depending on the tier and city, ranging from 1000 C-N-Y for core team members in Tier 1 cities to 650 C-N-Y for other Atomites in Tier 1 cities and 600 C-N-Y for other cities. Food expenses range from 320 C-N-Y to 1000 C-N-Y--, depending on the tier and city. Air travel expenses are categorized based on the tier and city, with business class and economy class options available. Local conveyance expenses are reimbursable on actuals, and miscellaneous expenses are capped at 55 C-N-Y-.. 

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To define guidelines for travel of Atomites in China in a  comfortable and economical manner.

All Atomites travelling to China for Atomberg's business are covered under the purview of this policy.

Team Tier Accommodation (CNY) Food (CNY) Air Travel Air Travel Local Conveyance (CNY) Miscellaneous (CNY)  Team Tier Accommodation (CNY) Food (CNY) >5 hours travel time <5 hours travel time  Local Conveyance (CNY) Miscellaneous (CNY)  Core Team Tier 1 Cities 1000 On Actuals Business Class Economy Class On Actuals 55 Core Team Other Cities 900 On Actuals Business Class Economy Class On Actuals 55 Other Atomites Tier 1 Cities 650 320 Economy Class Economy Class On Actuals 55 Other Atomites Other Cities 600 290 Economy Class Economy Class On Actuals 55

[Audio] The Own Your Leaves Policy encourages a healthy work-life balance by allowing permanent full-time atomites in India to take leaves whenever necessary. Without any limitations, this policy grants atomites the freedom to prioritize their personal needs while meeting their professional obligations. By entrusting them with the authority to decide when to take leaves, we believe our atomites will efficiently manage their workload and maintain a balanced lifestyle.. 

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To encourage an appropriate work life balance for the on-roll employees at Atomberg.

The Policy covers permanent fulltime atomites at Atomberg who are working in India.

Atomites can take as many leaves only when they needed.  There is no limit.

Atomites are given the decision making power to take a leave.

This policy is not applicable to any employee/s under the employment of any consultant(s)/part time/off roles.

[Audio] Our company acknowledges the importance of significant life events, particularly those connected to parenthood. We strive to commemorate these occasions and offer assistance to our employees throughout this period. As part of our dedication, we have developed a comprehensive Maternity Leave Policy. This policy applies to all full-time female employees who give birth to a child, adopt a child, or become a commissioning mother. To qualify, employees must have completed at least 80 days of service within the previous 12 months. Under this policy, employees are entitled to a total of 26 calendar weeks of paid maternity leave. Moreover, if an employee becomes unwell during their maternity leave, they might be eligible for an extended leave of up to one month. Additionally, employees are also entitled to a brief pause, referred to as parental wellbeing leave, which permits them to take a maximum of two weeks off in a continuous sequence. Our objective is to provide a supportive environment that enables our employees to balance their personal and professional responsibilities during this crucial period.. 

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To ensure that our employees’ momentous life events such as the becoming a parent are celebrated and get extended support from our end.

This policy is applicable to all full-time atomites at Atomberg (Statutory)

Applicable for all full-time women atomites who delivers a baby, a commissioning mother or legally adopts a child.

Eligibility: The minimum service of at least 80 days in the 12 months immediately preceding the date of her delivery.

Eligible for paid leave maternity benefit for a total of twenty-six (26) calendar weeks of maternity leave.

In the event of a miscarriage, the woman atomite will be eligible, for a total of 6 weeks (i.e. 42 days) of paid leave.

Will be eligible, for an extended maternity leave in case of an illness for a maximum of one month.

Will be eligible for “Availing Parental Wellbeing leave” in case of a short break within 6 initial months post delivery.

Parental wellbeing leave is a paid-leave benefit (duration is maximum of two weeks in a continuous flow).

A male employee would be entitled to avail paid leave of 7 calendar days, in the first month post delivery.

Atomberg HR Policies-Sales

Welcome to today's presentation on Atomberg's HR Policies. It's essential to understand the guidelines that govern our daily interactions within the organization. We'll explore three key policies that shape our workplace culture and ensure a safe and respectful environment for everyone. These policies include an overview of the definitions, guiding principles, and objectives.

avatar

The Code of Conduct outlines the principles and guidelines governing our behavior and interactions within Atomberg. It emphasizes integrity, transparency, and accountability in all aspects of our work. We are expected to uphold the highest ethical standards, adhering to applicable laws, industry norms, and organizational values. This includes avoiding conflicts of interest, maintaining confidentiality, and reporting any financial irregularities or other misconduct. We ensure equal opportunities for all stakeholders, respect privacy, and promote a safe and healthy work environment. Additionally, we adhere to laws and regulations, avoid bribery and corruption, and maintain the integrity of our information and company assets. By following this Code, we demonstrate our commitment to being a responsible and trustworthy organization.

The objective of this policy is to create a healthy working environment where employees can work with dignity and equal opportunity, free from fear of prejudice, gender bias, and sexual harassment. This policy applies to all atomites who are required to comply with it, effective as of 27th September 2021, superseding any previous policy. The aggrieved person, witnesses, and supporters will not be penalized for reporting incidents of sexual harassment. Confidentiality is maintained throughout the inquiry process, and general guidelines have been established to ensure protection against retaliation. Annual reporting is also an integral part of this policy, allowing for transparency and accountability.

The whistleblower policy provides a mechanism for atomites to raise concerns about acts or omissions that may be illegal, violating company policies, or falling short of established standards. These concerns can include instances of suspected fraud, improper conduct, or unethical behavior. By providing these outlets, we ensure that atomites have a route to report policy violations and receive feedback on any actions taken.

As Atomites progress in their careers and personal lives, we want to acknowledge these milestones and show our appreciation. Our milestone celebrations policy recognizes significant events such as marriage, service anniversaries, birth of a child, and farewells. When completing five or ten years of service, Atomites will receive a gift hamper and a framed certificate. Gift points worth ₹ 5000/ will be given to Atomites who get married. Birthdays within each department will be celebrated on the last day of every month, granting a day off. These gestures aim to strengthen our bond and create lasting memories.

The objective of this policy is to rejuvenate and foster team bonding amongst Atomites annually. This policy applies to all Atomites on the rolls of the organization. The types of teams eligible under this policy include departmental teams, sub-departmental teams, and designation-wise teams, such as the Sales Team. The policy allows for one-day trips without stay with expenses capped at ₹ 5000 per Atomite, and one-night stay trips with expenses capped at ₹ 10000 per Atomite. These outings can be organized only once in a financial year, and for the Sales Team, they should be arranged zone-wise.

To promote teamwork and strengthen bonds among colleagues, we have allocated a budget of ₹ 1000 per Atomite for lunch or dinner expenses, which requires supporting documents. This policy applies to all teams within the organization, including departmental teams, sub-departments, and designation-wise teams. Team lunches or dinners can be organized only twice a year, allowing us to prioritize these events and make them more meaningful.

When relocating due to a regular transfer, temporary deputation, or new joiner relocation, we will use the shortest route by road, rail, or air. The admin team will book our travel arrangements. For household relocation, we will use a standard agency and submit at least three quotations. The total expense should not exceed INR 50000 inclusive of tax. We will also make hotel and lodging bookings through Atomberg, but these will be limited to a maximum period of one week. The limits for local travel reimbursement will vary according to the applicable travel policy, and actual costs will be reimbursed for Uber Go, Ola Mini, or auto travel.

In case of a medical emergency, Atomberg provides its confirmed employees with a salary advance facility. This facility offers timely support during such situations. Eligible employees can receive an advance of up to one month's net salary, which can be issued only once a year. The repayment process involves deducting the amount in three equal installments starting from the next month.

When traveling outside the base location, we have a comprehensive travel policy in place to ensure that our atomites are reimbursed for their out-of-pocket expenses. This policy applies to all atomites except those in the Sales Function and Senior Managers & Core Team members. We provide three types of allowances: Travel Allowance, Food Allowance, and Stay Allowance. The type of travel mode depends on the total distance traveled. For distances under 250 kilometers, public transportation such as Volvo buses or rental cabs are used. For longer distances, we use third-class air-conditioned train travel or flights. For local travel within the city outside the base location, we use services like Uber and Ola or rental cabs. Additionally, those who own personal vehicles are reimbursed at a rate of five rupees per kilometer for two-wheelers and ten rupees per kilometer for four-wheelers.

When traveling to Bangladesh for Atomberg's business, it is essential to ensure that our Atomites have a comfortable and economical experience. As outlined in our International Travel Policy  Bangladesh, we have established daily limits for various expenses. These limits apply to all Atomites who are assigned to work in Bangladesh. For accommodation, the core team has a limit of BDT 15000, while other Atomites have a limit of BDT 11000. When it comes to food, there is no distinction between the two groups, with both having a limit of B-D-T 2500. Air travel expenses are also capped at BDT 6000 for economy class, regardless of whether you're part of the core team or not. Similarly, miscellaneous expenses have a daily limit of B-D-T 2500. It is crucial to note that these limits are applicable only for one day. Any additional expenses will need to be justified and approved by the relevant authorities.

When traveling to China for Atomberg's business, accommodation expenses vary depending on the tier and city, ranging from 1000 C-N-Y for core team members in Tier 1 cities to 650 C-N-Y for other Atomites in Tier 1 cities and 600 C-N-Y for other cities. Food expenses range from 320 C-N-Y to 1000 C-N-Y--, depending on the tier and city. Air travel expenses are categorized based on the tier and city, with business class and economy class options available. Local conveyance expenses are reimbursable on actuals, and miscellaneous expenses are capped at 55 C-N-Y-.

The Own Your Leaves Policy encourages a healthy work-life balance by allowing permanent full-time atomites in India to take leaves whenever necessary. Without any limitations, this policy grants atomites the freedom to prioritize their personal needs while meeting their professional obligations. By entrusting them with the authority to decide when to take leaves, we believe our atomites will efficiently manage their workload and maintain a balanced lifestyle.

Our company acknowledges the importance of significant life events, particularly those connected to parenthood. We strive to commemorate these occasions and offer assistance to our employees throughout this period. As part of our dedication, we have developed a comprehensive Maternity Leave Policy. This policy applies to all full-time female employees who give birth to a child, adopt a child, or become a commissioning mother. To qualify, employees must have completed at least 80 days of service within the previous 12 months. Under this policy, employees are entitled to a total of 26 calendar weeks of paid maternity leave. Moreover, if an employee becomes unwell during their maternity leave, they might be eligible for an extended leave of up to one month. Additionally, employees are also entitled to a brief pause, referred to as parental wellbeing leave, which permits them to take a maximum of two weeks off in a continuous sequence. Our objective is to provide a supportive environment that enables our employees to balance their personal and professional responsibilities during this crucial period.