Woolworths_APLL Training Material

Welcome to Carrefour Vendor Refresher. February 2025 Pakistan.

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EDI / CLD GO LIVE DATE Feb 24, 2025. A person typing on a computer Description automatically generated with medium confidence.

PROCESS STEPS THAT WILL BE COVERED:. Pre-Booking Vendor Onboarding Purchase Order (PO) Booking Requirement Booking Submission Booking Verification & Authorization Booking Business Rules Cargo Receiving at APLL CFS Cargo Delivery to APLL CFS Cargo Receipt at APLL CFS Factory Load Guideline Container Loading Guidelines Container Load Details (CLD).

LSS+ VENDOR ONBOARDING. All Carrefour vendors will be onboarded to APLL LSS+ Vendor Collaboration (LSS+ VC) to view PO, manage bookings, view and approve FCR APLL origin representative will work with vendor on the account setup. Vendor is required to provide the below mandatory information Email address First name Last name Contact number Once the account setup is complete, vendor will receive the login credentials via email Vendor can login to LSS+ VC+ via https://www.apllogistics.com.

PURCHASE ORDER. PO information will be available in LSS+ prior to vendor booking To check PO information in LSS+ Order Management > Customer Purchase Order > Manage PO > Enter the Customer (BP_CARRE4) and other information (if available) PO revisions will be loaded in LSS+ even after vendor booking is received and approved. However, PO revisions will not be automatically refreshed in booking except for QC status and Current ETD updates are automatically cascaded to booking Vendor needs to log in to LSS+ to update the booking accordingly except for QC status and Current ETD updates There are 2 types of PO, frozen and non-frozen. To check the order status in LSS+ Order Management > Customer Purchase Order > Manage PO > View PO > PO Header > User Defined Fields > Customer Order Status.

BOOKING SUBMISSION. All bookings for CY/CY and CFS/CY must be place in LSS+ VC Air booking is not in scope The following booking will not be accepted (hard stop in system) PO with non-frozen order status PO line exists in another booking Booked quantity more than PO Quantity Booking must be submitted at least 21 days prior to the current ETD. Booking reminder email will be triggered from LSS+ if booking was not submitted on current ETD -21days.

BOOKING SUBMISSION. To submit a booking, go to Order Management > Booking Management > Create Booking > Enter/Select per the below Customer Name: BP_CARRE4 Transport Mode: Ocean Modes Shipment Type: LCL (for CFS shipment) and FCL (for CY shipment) Click Add from PO to booking to avoid manual entries. Majority of the fields required will be populated from PO information Vendor is responsible to ensure the detail are correct and mandatory information are provided LSS+ VC will validate booking information to Carrefour business rules. Warning message will be flagged to vendor when exception occurs. Vendor needs to check the warning message before submitting the booking Vendor will receive email notification upon successfully submitted the booking CFS & CY shipments: Vendor revise the LSS booking with changes in Qty, CBM, GWT, CTN/PLT after OK_QC and resubmit the booking. CFS Shipment: Vendor revise the cargo delivery date (estimated date of deliver) in LSS booking if there is change from the intial submission due to QC/prod/other delay cases. Vendor will receive email notification once the booking is resubmitted with revisions specified.

BOOKING VERIFICATION AND AUTHORISATION. Booking will be verified within 1 working day from booking submitted. For booking flagged with exception, customer’s approval will be triggered from LSS+ Vendor will receive email notification with Vendors Cargo Delivery Notice (VCDN) after booking is authorized If booking is rejected, vendor will not be able to edit booking. Vendor can copy the rejected booking, update the required changes to new booking and resubmit Whenever required, vendor can cancel the whole vendor booking or part of the vendor booking even after APLL verifies/authorizes or Carrefour approves the vendor booking if QC is failed/delayed For CFS shipment, vendor needs to check the cargo cutoff date and time in VCDN and deliver the cargo to APLL CFS accordingly.

BOOKING BUSINESS RULES. LSS+ will validate vendor booking against the business rules defined by Carrefour. There are two types of exceptions: Error: Vendor will not be able to submit booking Warning: Vendor will be able to submit the booking, booking approval will be trigger from LSS+ to Carrefour for approval.

BOOKING BUSINESS RULES.

CARGO DELIVERY TO APLL CFS. Vendors must deliver cargo and documents in accordance with their booking declaration to APLL CFS per the timeline ICD Shipment: 12 days prior vessel ETD Non-ICD Shipment: 7 days prior vessel ETD Cargo without OKQC status cannot be deliver to APLL CFS DG Cargoes requires Carrefour’s approval before delivery to CFS Fumigation must be done for cargo containing wooden materials or wooden pallets before delivery to CFS Documents required for delivery: Vendors Cargo Delivery Notice (VCDN) Commercial Export Documents Packing List Vendor needs to ensure cargo is pre-sorted and segregated in sequence prior to delivering the cargo to APLL CFS. APLL will not sort and segregate the cargo unless vendor provides written confirmation and agrees to reimburse APLL for all charges incurred per local tariff rates Purchase Order Product Code Color Size.

CARGO RECEIPT AT APLL CFS. APLL will verify the physical cargo condition as below listed check point and documents during unloading Number of cartons per VCDN and commercial export documents Shape and condition of cargo (suitable for shipping, no liquid stains on cartons, no dent/crash on cartons, no damage on the pallets) All Label/barcode labels are clean without damage Dimensions Shipping marks Double taped cartons (if any) are with QC chop In the event of overage, shortage and/or damage (OSD) detected during receiving, APLL will informs vendor to act on the discrepancies. APLL will continue to unload the cargo from container and move the impacted cargo to OSD area pending for rectification For damage cargo, APLL will inform trucker onsite and vendor on the damage with photos supporting. Vendor needs to revert within 1 working day on the OSD resolution. APLL will coordinate with vendor if replacement is required If the replacement from vendor will affect the shipment vessel schedule, APLL will inform Carrefour asking for instruction if to ship as it is with Letter of Guarantee from vendor, or delay to next vessel APLL will update the cargo receipt in system within 1 working day after physical delivery of cargo is accepted and count completed at APLL origin warehouse Cargo Receiving Date (CRD) is the date where good condition/damaged approved cargoes are received in APLL CFS. For example, if cargoes first received as damaged, CRD is based on when cartons/labels/pallets are replaced or when Carrefour gives greenlight to proceed with shipment.

CONTAINER LOADING GUIDELINES. Empty container will be pickup on 3-7 days prior ETD, subject to carrier free time and CY open date Empty container must be clean, dry, in good condition and not damaged. Vendor must conduct 7-point container inspection prior to container stuffing Front Wall Left Side Right Side Floor Ceiling/Roof Inside/Outside Doors (hinges, hasps, rivets and nuts) Outside/Undercarriage.

CONTAINER LOADING GUIDELINES. Physical container loading must be done per Carrefour loading requirements Loading Sequence should be PO, ITEM, COLOR, SIZE Pallets should be at the beginning of the sequence Cartons with shipping mark must face the door during stuffing, this will ensure these markings are visible at unloading process in destination When these signs are printed on the carton (Specifically Glassware or Chinaware), the way for display and stack the carton must be strictly followed/applied. For cartons with glassware or electronic products (order number starting from 7), do not side load For shipment to Belgium, a safety net needs to be added before closing the container to prevent cargo from falling/moving during transportation Fumigation must be done for shipments containing wooden materials or wooden pallets Max stack height in container for hardline Carton stacking high in 20’GP, 40’GP container cannot exceed height 238 CM, for pallet packing, pallet staking height cannot exceed the 213 CM Carton stacking high in 40’HP container cannot exceed height 269 CM, for pallet packing, pallet staking height cannot exceed 243 CM Max stack height in container for textile Carton stacking high in 20’GP, 40’GP container cannot exceed height 238 CM, for pallet, pallet staking high cannot exceed the container gate height 228 CM Carton stacking high in 40’HP container cannot exceed height 269 CM, for pallet, pallet staking high cannot exceed the container gate height 258 CM.

CONTAINER LOADING GUIDELINES. Container loading guidelines for each equipment type Vendor needs to take at least 6 container loading photos and keep a record for the last 9 months shipment empty container status 1/3 load status 2/3 load status full load status right door close to show container number door closed to show container number and seal.

CLD FOR CY LOAD. System-generated work-queues and email as reminder to submit CLD before and after cut-off Functionality to split, swap and transfer Booking lines between CLD Minimal data input by auto-populating CLD data from the booking, e.g. Weight, Volume, Packages, Qty is auto populated from booking. Shippers able to edit if required Allow shippers to edit draft CLD before submission to ensure data accuracy.

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LSS+ SELF-SERVE HELP. Vendor may refer to the online Help menu by clicking on Need Help? on the top right-hand corner of the landing page.

DOCUMENTATION. Vendors must upload the commercial invoice, packing list, certificate of origin (if any) and fumigation certificate (if any)within ATD +2 working days in WEBSI The commercial invoice and packing list must be chopped and signed by vendor. The vendor’s name shown in commercial invoice and packing list should be the same as Carrefour’s PO info APLL will verify the uploaded documents per Carrefour’s requirements and work with vendor for any non-compliance.

FORWARDER CARGO RECEIPT (FCR). APLL will issue one FCR per vendor, per vessel, per port of discharge, per PO Draft FCR is issue based on Cargo Receiving Date (CRD) CFS: Date where good condition/damaged approved cargoes are received to CFS warehouse CY: Container gate-in origin port of loading Draft FCR will be released in LSS+ and vendor will be notified via email. Vendor must review and confirm FCR contents to APLL via LSS+ within 1 working day. If there is any amendment required, vendor must update the FCR before FCR is confirmed APLL will hand over the final hardcopy FCR with sealed and signed to vendor after On board confirmation received from carrier All required documents are submitted Full payment is received for all origin charges.

RECAP on WHAT CHANGES AFTER FEB 24. Process MANUAL AFTER FEB 24 Booking Vendor books in LSS. CFS: 1 PO = 1 Booking CY: Multiple PO = 1 Booking No change Booking Qty, CBM, GWT changes after OK_QC CFS & CY: Supplier notifies the change via mail or revise in LSS booking CFS & CY: Supplier must revise LSS booking with changes in Qty, CBM, GWT, CTN/PLT Estimated Cargo delivery date change CFS: Supplier notifies the change in delivery date via mail or revise in LSS booking CFS: Supplier must revise LSS booking with revised estimated date of delivery Multiple PO/Single PO with multiple line item in one booking – Booking revisions if any after OK_QC CFS/CY: Supplier split the non-ok qc PO/Line item and place fresh booking based on cargo delivery date No change Cargo/Container delivery CFS - Vendor delivers cargo to APLL CY – Vendor delivers container to terminal. No change CLD CY: Vendor creates CLD (OK LOAD) in WEBSI CY: Vendor creates CLD in LSS+ Documentation (CI/PL) CFS: 1 Booking = 1 SI = 1 CI/PL Set CY: 1 Booking = 1 SI = Multiple PO = Multiple CI/PL Set No change.

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APLL ORIGIN CHARGES - CFS. Applicable charges will be bill to vendor either on FCR or Local Invoice, subject to local requirement. Sealed and signed hardcopy FCR will be release upon full payment received.

APLL ORIGIN CHARGES - CY. Applicable charges will be bill to vendor either on FCR or Local Invoice, subject to local requirement. Sealed and signed hardcopy FCR will be release upon full payment received.

SOLAS VGM. SOLAS VGM (Verified Gross Mass) declaration is mandatory for all ocean freight shipment There are two methods to verify the gross mass After container loading is complete, the packed container will be weighed Weigh all packages and cargo items separately. This includes the mass of all pallets, dunnage and other material you may have used for packing of your cargo Add the container’s tare mass to get an overall mass For CY shipment, vendor needs to ensure VGM information is provided to respective local customs (filed directly) For CFS shipment, vendor needs to submit the VGM form upon cargo delivery to CFS.