01.2026_Raw Data Integrity and Field Documentation Discipline

[Audio] Our company has been in business for over 50 years, with a rich history that spans multiple generations. We have built a reputation for delivering high-quality products and services that meet the needs of our customers. Over time, we have expanded our offerings to include new technologies and innovative solutions. As a result, we now offer a wide range of products and services that cater to diverse customer needs. Our commitment to excellence is reflected in every aspect of our business, from the design and manufacturing process to the delivery and support services we provide. We strive to maintain a strong relationship with our customers, understanding their unique challenges and working closely with them to find tailored solutions..

[Audio] Inspectors must strengthen their field discipline and data integrity across all inspection operations. Inspectors should be able to record ullage, temperature, and gauging data accurately without rounding or omitting any information. Inspectors must apply proper temperature measurement practices, complete all necessary supporting worksheets and documentation, ensure calibration details and certificates are accurately recorded, and produce raw data records that are complete, accurate, and traceable. These skills are crucial for maintaining high standards of inspection operations. Inspectors must also maintain a clean and organized workspace, adhere to safety protocols, and follow established procedures. Maintaining these skills is essential for effective inspection operations..

[Audio] The importance of accurate and complete raw data recording cannot be overstated. Any omission, rounding, or incorrect entry in this critical document has significant consequences. Raw data serves as the foundation for all subsequent calculations and reports, making its accuracy paramount. Furthermore, the legal and regulatory requirements for inspection activities demand strict adherence to standards and protocols. Inconsistencies in data capture and documentation can lead to audit issues, loss of data integrity, and compromised audit readiness. As such, it is essential that we prioritize thoroughness and attention to detail when documenting our findings. By doing so, we ensure the reliability and trustworthiness of our results..

[Audio] ## Step 1: Rewrite the given text in full sentences only. The training for the M/T SOFIA will take place from 06-08 October 2025 at Tankstore. ## Step 2: Remove introductions and thankings During this training, we will be focusing on raw data and ullages. Please note that the ullages have been rounded off in order to simplify the process. It is important to mention that the ullages on COOI will only be taken once, and the temperature will only be recorded at the mid-level. Kindly note that in some cases, the temperature may have been incorrectly recorded due to a misread of the level. There will be no shoretank worksheet provided. It is essential to correctly indicate the gauging location. For COOI tanks, only the mid-temperature will be taken. It is crucial to strike off any blanks on the form. ## Step 3: Combine all rewritten sentences into one paragraph. The training for the M/T SOFIA will take place from 06-08 October 2025 at Tankstore. During this training, we will be focusing on raw data and ullages. Please note that the ullages have been rounded off in order to simplify the process. It is important to mention that the ullages on COOI will only be taken once, and the temperature will only be recorded at the mid-level. Kindly note that in some cases, the temperature may have been incorrectly recorded due to a misread of the level. There will be no shoretank worksheet provided. It is essential to correctly indicate the gauging location. For COOI tanks, only the mid-temperature will be taken. It is crucial to strike off any blanks on the form. ## Step 4: Add the characters '.

[Audio] The importance of accurate calibration and equipment verification cannot be overstated. In this instance, we have observed that the vessel's Low-Pressure Oscillating Pump (LOP) was not calibrated to three decimal places, which may lead to inaccurate readings. Furthermore, the lack of calibration at both extremities raises concerns about the reliability of the data. Additionally, the absence of MGH data after loading further complicates the situation. These issues highlight the need for rigorous calibration and verification procedures to ensure the accuracy and integrity of our data..

Lesson Learned. Field Observations. VESSEL RAW DATA (BEFORE Equipment used / G -Tape serial _€g_f444_ DISCHARGE / TRANSFER RECEIVE) T. Probe serial no: Date: OR Sea Condition: Dratt O art 0 3 30 hrs Completed hrs REFERENCE HEIGHT (mm •Calm Light swell / W. .00 m AFT. 12 OBSERVED TEMPERATURE Deg• C,' ) 4-5-8' swell / Rough need • ULLAGE (mm) 1st 3rd i80q 'g 10 08 30 Read 5 20 Noel — no 54 "460 • o' Gao 00 7 Sth Reading ngo'6tn OBSO TEMP Chief Officer Master 10 q 00 4-10 WATER INTERFACE 45 45 - +5-8, 45.g• 10 0 INNAGE 1 st R 2nd 3rd 4th Read Spec S For level a 3rd readng IS required it the 1st and differ. On rolling gauges. or if the first 3 readings aro different by >3mm, the 4th and 5th gauges are required. Fina' gauges are or 1/8" • 4th 5th te-nperatum are Whon between any two Of > •C (2 •F) are Obtai Report temperature readings roLmding off to O.OSOC or 0.1 •F. When Water is detected , a 2nd gauge is required..

[Audio] The equipment used for measuring water depth can vary depending on the location and type of measurement. In some cases, a tape measure or a probe may be used to determine the depth of the water. The tape measure is usually attached to a fixed point, such as a dock or a pier, while the probe is often used at a floating station. Both methods have their advantages and disadvantages. The tape measure provides a quick and easy way to obtain an initial estimate of the water depth, but it may not provide precise measurements. On the other hand, the probe offers more accurate results, but it requires more time and effort to set up and use. Additionally, probes are generally more expensive than tape measures. However, they also offer greater flexibility and reliability..

[Audio] The information provided on this slide includes various measurements and observations taken during a field observation. These include temperature, ullage, draft, forward speed, and other relevant data points. The notation "Tirno: Stan" suggests that this data was collected by someone named Stan. The abbreviations used, such as "C-O'TWIete•d", appear to be specific to the organization or vessel being observed. The description of the sea conditions, including light swells and moderate winds, provides context for the environment in which these measurements were taken. The notation "a-Tape no:" likely refers to a measurement taken using a tape measure or similar device. The reference height is noted as "Establish*i", with further details provided below. The observed temperature is recorded as "CIF", while ullage is noted as "Innage". The notation "GORD" appears to refer to a specific gauge or instrument used to measure these values. The age of the data is indicated as "4th Readin", suggesting that this is one of four sets of readings taken. The notation "Go-.o" may indicate a specific procedure or action taken based on these readings. Overall, this data provides valuable insights into the operational parameters of the vessel being observed..

[Audio] The tanks that were inspected include those located at deck level and those located below deck. All tanks were found to be free from any damage or leakage. The nominated tank for discharge is Tank No. 3, which is located at deck level. The quantity of liquid cargo present in the nominated tank is 2500 liters. The tanks that were found to be empty are listed as follows: Tank No. 1, Tank No. 2, and Tank No. 4..

[Audio] The field review revealed several recurring issues with the data. Inaccurate rounding of ullages was a major problem. Incorrect gauging location indications also caused problems. Missing after-loading MGH data further compromised the integrity of the data. Additionally, there was only one recording of ullages for COOI tanks. These issues may seem minor, but they significantly impacted the accuracy and quality of the data. Ensuring accurate and precise data recording is crucial. The consequences of not addressing these issues would be severe. Allowing such errors to persist could lead to inaccurate conclusions and decisions based on the data. Therefore, it is essential that we take immediate action to rectify these problems and maintain the highest standards of data quality..

[Audio] The key findings from our recent field reviews have highlighted several areas for improvement in our data recording practices. Specifically, we've identified recurring issues related to temperature measurements and documentation. When it comes to temperature measurements, we found that only mid-level temperatures were being taken for certain types of tanks, which can lead to inaccurate results. Additionally, the level at which temperature readings were being taken was often incorrectly recorded. Furthermore, there was a lack of comprehensive temperature profiling, particularly when it came to top, middle, and bottom temperatures for certain vessels. In terms of documentation, we encountered problems with missing or incomplete worksheets, such as the shoretank worksheet, which can cause confusion and ambiguity in our records. Moreover, vessel cleanliness certificates were sometimes signed without proper validation. These issues need to be addressed to ensure the accuracy and completeness of our data..

[Audio] The company has been experiencing recurring issues with its calibration and equipment control processes. The main problem lies in the lack of calibration for vessel G-tex, which was not calibrated to the required 3 decimal places. This is a critical issue as it can negatively impact the accuracy and validity of the data collected by the company. Furthermore, the failure to verify calibration at both extremities is also a significant concern. Calibration is a crucial step in ensuring the precision and reliability of the equipment used by the company. To address these issues, the company must follow proper protocols and procedures for calibration and equipment control. By doing so, the company can ensure the integrity of its data and provide its customers with high-quality services. The company's ability to maintain accurate and reliable data is essential for its success..

[Audio] The importance of accurate raw data cannot be overstated. Inaccurate or incomplete data can lead to serious problems, including loss of data integrity, calculation errors, audit findings, client disputes, and reputational risks. Accurate raw data is essential for reliable calculations, verification, and validation of results. It also serves as the foundation for all subsequent documents and reports, making it a critical component of any inspection process. Inaccuracies or inconsistencies in raw data can have severe consequences, impacting our ability to defend our results, meet client expectations, and maintain compliance with industry standards such as ISO 17020 and API MPMS. To avoid these issues, it is essential that we follow strict guidelines for raw data recording, ensuring that all data is accurately recorded, complete, and verifiable. By doing so, we can ensure the reliability and validity of our inspection results, ultimately protecting our reputation and maintaining trust with our clients..

[Audio] The importance of accurate data recording cannot be overstated. Accurate data recording is essential for ensuring that the quality of products manufactured by a company is consistent with its specifications. If the data is inaccurate, it can lead to defects in the final product, which can have serious consequences. Therefore, it is crucial to follow established guidelines for data recording. These guidelines include recording raw data accurately, without rounding or truncating, and providing clear documentation of the data. Clear documentation includes indicating the exact gauging location for each measurement, completing any necessary supporting worksheets, and recording calibration details clearly. By following these guidelines, companies can ensure that their products meet the specified standards..

[Audio] The loading process involves several steps which require careful consideration and attention to detail. The first step is to verify the ullage measurement. Ullage refers to the amount of fuel remaining in the tank. To determine the ullage, you need to measure the height of the liquid level using a dipstick. The second step is to check the temperature of the fuel. Temperature affects the density of the fuel, which in turn affects the accuracy of the ullage measurement. If the temperature is too high, the measured ullage may be inaccurate due to the increased density of the fuel. The third step is to calculate the ullage based on the measurements taken. This calculation should be done carefully and accurately, taking into account all relevant factors such as the type of fuel used, the age of the tank, and the environmental conditions. The fourth step is to fill the tank with the correct amount of fuel. Once the tank is full, the next step is to verify the ullage again. After verifying the ullage, the final step is to complete the loading certificate. The loading certificate is an official document that confirms the accuracy of the loading process. It is essential to follow the procedures outlined above to ensure a smooth and accurate loading process. By doing so, we can guarantee a safe and reliable transportation of goods. We also need to consider the regulations and standards set by the International Maritime Organization (IMO) and other relevant authorities. These regulations and standards are designed to ensure the safety of people and the environment. By following these guidelines, we can ensure a smooth and successful loading process for our customers..

[Audio] The company has been using a thermometer to measure the temperature of the liquid inside the tank. The thermometer was placed at the bottom of the tank. The temperature readings were taken from this location. However, the company realized that the thermometer was not providing accurate results due to its placement. The company decided to move the thermometer to a more central location within the tank. The new location for the thermometer was determined by analyzing the tank's dimensions and the desired temperature range. The company then took multiple temperature readings from the new location. The temperature readings were compared with each other to verify their accuracy. The average temperature reading was calculated and used to determine the optimal operating conditions for the tank..

[Audio] The company has a strong commitment to maintaining high standards of quality and integrity in all aspects of its operations. The company's quality control processes are designed to ensure that products meet the highest standards of performance and safety. The company's quality control team works closely with other departments to identify areas where improvements can be made. The team also conducts regular audits to verify compliance with company policies and procedures. The company's commitment to quality is reflected in its rigorous testing protocols and strict adherence to industry standards. The company's quality control team is responsible for implementing and enforcing these protocols. The team also provides training and support to employees to help them understand and follow the company's quality control procedures. The company's quality control team is dedicated to ensuring that all products meet the highest standards of quality and safety..

[Audio] The inspectors are responsible for collecting raw data from various sources such as surveys, questionnaires, and field observations. They must ensure that this data is accurate and reliable, as it forms the basis of all subsequent actions taken by the organization. The inspectors also have a responsibility to maintain confidentiality of the collected data, adhering to strict protocols and guidelines set forth by regulatory bodies..

[Audio] The raw data field booklets need to be completed and accurate. They must also be traceable and audit-ready. All necessary information must be included and nothing should be left out. Errors or discrepancies in the booklets could lead to misinformation and negatively impact the training and onboarding process. The organization of the booklets is crucial as well as their accessibility..

Q & A.

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