AI POLICY

[Audio] Ai Policy Kings County Court (I-T ) Staff.

[Audio] Microsoft CopILOT What is Copilot? A drafting Assistant A summarization Tool A formatting Helper A productivity Aid * Copilot produces first drafts, not final answers. 06/04/2026 Kings county superior court A-I Policy.

[Audio] Approved uses (Administrative only) You may use Copilot to: Draft internal emails Rewrite Text for clarity or tone Summarize Internal Documents Create Checklists Draft meeting Agendas Turn Notes into structured Documents Summarize Teams Meetings kings County Superior Court A-I policy.

[Audio] Do Not Use Copilot To: Not Approved Perform Legal Analysis Draft Rulings Courts and legal systems worldwide treat full (A I ) generated judicial decisions as incompatible with core principles of justice. State courts have rules requiring disclosure of A-I use in filings, human verification of all analysis/citations, and certification of accuracy. Send (A I ) Generated communications to parties without review You cannot send (A I ) generated communications (for example, drafts, filings, letters, or other documents intended for parties, the court, or opposing counsel) without human review in a courthouse setting because doing so violates ethical rules, court orders, due process principles, and risks severe sanctions. Make Legal Determinations Upload Sealed or sensitive case materials A-I cannot reliably or legitimately make legal determinations (in other words, final decisions on liability, guilt, sentencing, rights, or case outcomes) because it fundamentally conflicts with the principles of justice, accountability, and constitutional governance. You cannot (and should not) upload sealed or sensitive case materials to A-I tools—especially public ones—primarily due to risks of breaching confidentiality, waiving privileges, violating court orders, and exposing data irreversibly. Kings county superior Court A-I policy.

[Audio] The 3 Mandatory Checks Before sending for Filing Anything : Accuracy Verify Facts Tone – Ensure Professionalism Confidentiality Verifying facts (and all outputs) from A-I is critically important in court settings because unverified A-I content can lead to sanctions, ethical violations, wasted judicial resources, eroded public trust, and unfair outcomes for litigants. Courts treat this as a non negotiable duty of human professionals. Ensuring confidentiality when using A-I in a court setting is critically important because it protects client (and court) information, preserves attorney client privilege and work product doctrine, complies with ethical obligations, and avoids severe legal and professional consequences. Breaches can irreversibly compromise cases, expose sensitive data, and undermine the justice system. Ensuring professionalism when using A-I in a court setting is essential because it upholds the integrity of the justice system, fulfills ethical obligations, protects public trust, and prevents sanctions or harm to clients and litigants. Professionalism here means treating A-I as a supervised tool—not a replacement for human judgment—while maintaining competence, candor, diligence, and accountability. kings county Superior Court A-I policy.

[Audio] Simple Prompt tips Be Specific Instead of: Writing an Email Use: Draft a concise internal email reminding staff of filing deadlines. Keep tone professional and neutral. Kings county Superior court Ai policy.

[Audio] Best Starting uses Copilot drafts You Decide You review You are responsible Start with: Internal email drafting Document Summarizing Turning notes into structured documents *Remember* *Build Confidence Gradually.