Accessible Slides Presentation

[Virtual Presenter] Good day everyone, we are excited to present to you our presentation on creating accessible slides. We will be discussing how to use templates, titles, font types and sizes, color contrast, the 7x7 rule, alt text, and grouping images, as well as providing voice narration. Please stay with us for the next 11 slides as we discuss this topic in greater detail..

[Audio] When designing slides for a presentation, accessible templates can be an excellent option to ensure accessibility. These templates provide colors with appropriate contrast, readable fonts, and a cohesive design. Both Microsoft and Google have a selection of accessible templates with predefined settings to accommodate screen readers..

[Audio] When it comes to the titles of your slides, it is essential to differentiate each slide. This is especially important for screen readers, as they need to easily understand the particular slide being discussed. It is important not to make titles too extensive, as this might include more information than necessary. The most successful titles are those that are brief, yet still descriptive - conveying the core concept in a few words..

[Audio] Regarding font and its control, it is essential to guarantee the accessibility of your presentation. As for font style, it is advisable to stick to the standard ones like Times New Roman, Arial, Calibri, Tahoma, and Comic Sans. Additionally, the font color should be dark and must contrast adequately. To emphasize important text, you can incorporate color and styling. For instance, you can include color and underline any hyperlinking text..

[Audio] Font size and line spacing are key components when creating an accessible presentation. Base text should be size 18, titles between 32 and 48, subtitles and headers between 24 and 32. To increase readability, line spacing of 1.15 to 1.5 is ideal. Keeping these aspects in mind will allow the presentation to be viewed by all audiences..

[Audio] Ensuring a high level of contrast between foreground and background colors on slides can be beneficial for all viewers. With appropriate contrast, viewers can more easily focus on key content and read text with ease. For smaller text, aim for a contrast ratio of 4.5:1 for background and foreground colors, and 3:1 for larger text. A careful choice of colors can guarantee an inclusive and enabling experience to all viewers..

[Audio] Limit each bulleted point to seven words and the total number of bulleted points to seven to ensure slides are easy to read and understand. This allows for better readability and ensures that the necessary information is delivered in a bite-sized manner, while leaving space for diagrams and pictures to improve the overall visual clarity. An alternative to the 7x7 rule is the 5x5 rule..

[Audio] When creating slides for a presentation, it is essential to think about how people with vision disabilities access the material. Adding Alt Text to the pictures in your presentation is a good idea to make sure a more accessible experience is available for everyone. Alt Text is a short description that can be read by a screen reader and puts the image in context. When adding text to images, it is best to give an oral explanation of the image when presenting and to stay away from using images of text, unless for accessibility purposes or a logo. Finally, for images that are links, Alt Text should describe the link's purpose..

[Audio] Images grouped together can make your presentation more accessible. Grouping images can consolidate descriptions for screen readers so they can provide better narration of your slides. This way, even if the images don't appear, they will still be understandable..

[Audio] Voice narration is an accessibility feature found in presentation software which allows people with visual impairments to follow along with presentations. For optimal results when providing voice-overs, it is essential to make sure the audio is clear, easily understandable, and succinct. Additionally, all elements of the slide should be described, including images..

[Audio] Navigate to the slide you wish to add audio to and select "Audio" in the Insert menu at the top left corner of your screen. Type a name for your audio file, select Record, and begin speaking. When you are finished, press Stop, and save your recording. Adding voice narration to your Microsoft PowerPoint presentation can be a great way to add energy and flair to your presentation. It's that easy!.